11
Users can perform basic searches and filtering
This minimum level should allow things to be incorporated meaningfully 
into a collection. Descriptions that meet this level can be discovered and 
used more readily than those things that are barely citable.  
A minimum description would tell
•What kind of thing it is
•What it is called
•Where it is
•Who may use it
Yale Descriptive Metadata Best Practices
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Online C# Tutorial for Creating PDF from Microsoft PowerPoint Presentation
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VB.NET Tutorial for Export PDF file from Microsoft Office PowerPoint
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More advanced functions such as browse and group search results 
This medium level allows the user more advanced options for discovery, browsing, 
sorting, etc. Elements in this level represent a level of detail some might not have 
for legacy collections.  A medium description would tell more by adding to the 
minimum such information as
•More specifics about what kind of thing it is
•Some description of it
•What it is about (if applicable)
•What language it is in (if applicable)
•Links to images of it or recordings of it (if applicable)
•A unique machine-operable identifier
Yale Descriptive Metadata Best Practices
C# PDF Page Extract Library: copy, paste, cut PDF pages in C#.net
Ability to copy selected PDF pages and paste into another PDF file. Copy three pages from test1.pdf and paste into test2.pdf.
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VB.NET PDF Page Extract Library: copy, paste, cut PDF pages in vb.
Ability to copy PDF pages and paste into another PDF file. Support ' Copy three pages from test1.pdf and paste into test2.pdf. Dim
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13
Users can perform precise searches, sorting, etc.
This full level allows users more functionality. Meeting this level allows the 
introduction of very precise searching capabilities across a wide variety of 
resources and allows a user to make a final evaluation as to whether the 
resource is relevant to his or her needs.  
A full description would tell more by adding to the medium such information as
•What roles various people may have had with making it
•A detailed description of it
•An abstract or summary
•Its relationships with other things
•Precise terms or codes regarding what it is about
Yale Descriptive Metadata Best Practices
C# PDF insert text Library: insert text into PDF content in C#.net
Parameters: Name, Description, Valid Value. value, The char wil be added into PDF page, 0
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VB.NET PDF insert image library: insert images into PDF in vb.net
project. Import graphic picture, digital photo, signature and logo into PDF document. Add file. Insert images into PDF form field in VB.NET. An
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FY
PO #
Vendor
PO #
PO #
Vendor
PO #
PO #
Vendor
PO #
FY
PO #
Vendor
PO #
PO #
Vendor
PO #
PO #
Vendor
PO #
Old data model (‘S’ drive)
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
Folder
VB.NET PDF File Split Library: Split, seperate PDF into multiple
Split PDF file into two or multiple files in ASP.NET webpage online. Support to break a large PDF file into smaller files in .NET WinForms.
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VB.NET PDF Page Insert Library: insert pages into PDF file in vb.
DLLs for Adding Page into PDF Document in VB.NET Class. Add necessary references: RasterEdge.Imaging.Basic.dll. RasterEdge.Imaging.Basic.Codec.dll.
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New approach -  Library of data 
files with metadata tags
PO#
Vendor
FY
File
PO#
Vendor
FY
File
PO#
Vendor
FY
File
PO#
Vendor
FY
File
Metadata tags
Can create / store views displaying different criteria such 
as ‘all POs from Vendor x’
C# PDF insert image Library: insert images into PDF in C#.net, ASP
Import graphic picture, digital photo, signature and logo into PDF document. Merge several images into PDF. Insert images into PDF form field.
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C# PDF File Split Library: Split, seperate PDF into multiple files
Divide PDF File into Two Using C#. This is an C# example of splitting a PDF to two new PDF files. Split PDF Document into Multiple PDF Files in C#.
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•Unless G3 -Always convert
• XLS –XLSX
• DOC -DOCX 
• PPT –PPTX
•Move the most important / most frequently used first
•Functional data owners need to determine
•Can always move more later
•Can move files without adding metadata at first
16
•Acceptable File Types
•Recommended
• XLSX
PDF
• DOCX
(others)
• PPTX
• VSD
•Not recommended
• .WAV                       PST
• .MOV
Access DB
• .MP4
•Microsoft blocked
17
•Data needs to be in the cloud to be universally accessible
•Take the opportunity to ‘clean house’ on the ‘S’ drive
•Bring only the files you really need to operate
•Can bring more over if you ever you need to
•Use the power of the search and views
•Use efficiency tools such as travel reimbursement
18
Reference
Sample Team Site Layout (Generic)
Team Site Home
Sub-Sites (per AD)
Helpful/Useful Links
Home
Reference
How do I find?
Calendar
Policy
Procedures
Operations
Forms
Tracking
???
???
Libraries
History
Transactional
Information
Department News
Events / Deadlines
Documents you may be interested
Documents you may be interested