Online Graduation Application for 
GraduateStudents
Graduate Students
Graduate Academic Affairs
MB, Room 110
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Agenda
. Process Overview/General Information
on
2. Adding the WorklistmyIITPortal Channel
. Student View of Graduation Application
tion
4. Adviser Approval Process with Workflow
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Process Overview
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Online Graduation Application
• Online graduation application, available to students in 
the myIITportal
– Replaces paper application for master’s and Ph.D. level 
students
Validates student information, live from the Banner system 
nner system 
(i.e., academic program information)
– Application will open at the same time as registration for 
the term of graduation (e.g., Spring/Summer/Fall 2011 
2011 
applications open on November 8, 2010)
• Note
Certificate students will continue using the paper 
paper 
application, form 528 (Main Campus only)
– Students should RSVP for Commencement through the 
commencement committee’s process
p
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Master’s Level Students
• Eligible to apply once a minimum of 15 credits are 
g
ppy
earned
• Once application is submitted, will receive a 
detailed email confirmation with degree check-out 
process overview and links to resources for 
deadlines and thesis activities
ies
• Uses SunGard Workflow software to send two 
student emails
s
–Email one: graduation check-out overview
–Email two: Program of Study review reminder (48 hours 
after submission)
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Ph.D. Level Students
• Eligible to apply once a minimum of 69 credits are 
earned
• Graduation application requires adviser approval
– Uses SunGard Workflow software to expedite the approval 
process
• Adviser reviews application data in the myIITportal
– Application data includes status of non-course 
requirements (501A, Oral Defense, 501B, etc.)
etc.)
)
– Advisers are able to add comments when approving or 
rejecting an application
• Emails student at each step in the process, with 
, with 
adviser copied on final email
– Sends a final approval email, includes adviser comments 
and check-out overview
iew
– Sends a Program of Study review reminder email 24-48 
hours after adviser has approved application
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Graduation Application for Ph.D. Students: 
Complete Process
Student Submits 
its 
Graduation App 
through myIITportal 
(business event 
triggers workflow)
Adviser Receives 
Email Notification 
(Approval Activity 
is Pending)
Approves 
App
Student and 
Adviser Receive 
Email Notification 
(w/ Comments and 
Instructions)
Student and 
Student Receives 
Confirmation Email
Grad Affairs Codes 
App as Approved 
(Banner)
Rejects 
App
Adviser Receive 
Email Notification 
(w/ Comments and 
Instructions)
Student Receives 
Reminder Email 
Review Program of 
Grad Affairs Codes 
Inactivates App 
Once an app is rejected, the student 
(
g
Study)
(Banner)
must re-apply online (cannot re-activate 
ctivate 
an application in Banner)
Student Self-Service 
vice 
Graduation Application
pp
In the myIITportal, the student 
dent 
selects the ‘Student Records’ 
link in the Banner Student Self-
Service channel under the 
Academics tab
From the Student Records 
menu, the student selects ‘Appy
to Graduate
Student selects appropriate 
program for graduation
Student specific instructions
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