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Formatting slides or page area
Note
Any changes to the page format (size, margins, orientation, and so on) apply to all
slides in the presentation. You can only define one page style in Impress, whereas in
Writer or Calc you can define more than one page style. You can change the
background of individual slides, see “Changing slide background” on page 13.
The Page Setup dialog (Figure 9) is used to set up the page and slide layout in Impress for the
Normal, Notes or Handouts views.
1) Make sure you are in Normal, Notes or Handout view.
2) Go to Format > Page on the main menu bar, or right-click on the slide and choose Slide >
Page Setup to open the Page Setup dialog (Figure 9).
3) Make your formatting changes using the options given below.
4) Click OK to save your changes and close the dialog.
The options available on the Page Setup dialog are as follows:
•
Paper format – select from a list of predefined paper sizes, or define a custom paper
format. The default value for the screen settings used for slides are for a screen
presentation with 4:3 ratio. If your computer uses a wide-screen monitor, you can manually
adjust the width and height to fit a wide-screen format.
–
Format – select a predefined paper size, or create a custom format by entering the
dimensions for the paper in the Height and Width boxes.
–
Width – displays the width of the selected paper format. To define a custom format,
enter a width here.
–
Height – displays the height of the selected paper format. To define a custom format,
enter a height here.
–
Portrait – displays and prints the current document with the paper oriented vertically.
–
Landscape – displays and prints the current document with the paper oriented
horizontally.
–
Text direction – select the text direction that you want to use in your document. The
"right-to-left (vertical)" text flow direction rotates all layout settings to the right by 90
degrees, except for the header and footer.
–
Paper tray – select the paper source for your printer. If you want, you can assign
different paper trays to different page styles. For example, assign a different tray to the
First Page style and load the tray with your company's letterhead paper.
–
Preview field – displays a preview of the current selection.
•
Margins – specify the amount of space to leave between the edges of the page and the
document text.
–
Left – enter the amount of space to leave between the left edge of the page and the
document text. If you are using a mirrored page layout, enter the amount of space to
leave between the inner text margin and the inner edge of the page.
–
Right – enter the amount of space to leave between the right edge of the page and the
document text. If you are using a mirrored page layout, enter the amount of space to
leave between the outer text margin and the outer edge of the page.
–
Top – enter the amount of space to leave between the upper edge of the page and the
document text.
–
Bottom – enter the amount of space to leave between the lower edge of the page and
the document text.
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Adding and Formatting Slides, Notes, and Handouts
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•
Layout settings
–
Format – select the page numbering format that you want to use for the current page
style.
–
Fit object to page format – resizes the drawing objects so that they fit on the paper
format that you select. The arrangement of the drawing objects is preserved.
Selecting slide masters
You can apply a master page to all the slides in a presentation or only selected slides in a
presentation. This allows you to use more than one master page in a presentation. For more
information on master pages, see Chapter 2 Slide Masters, Styles and Templates in this guide.
Please note that master pages are also called master slides or slide masters.
1) In the Task Pane, select the Master Pages tab to show the available master pages.
2) To apply a master page to all the slides in the presentation, right click on your selected
master page and select Apply to All Slides from the context menu.
3) To apply a master page to one slide or several slides, select the slide or slides you want to
apply the master page to, then right click on the master page and select Apply to Selected
Slides from the context menu.
Changing slide background
Tip
For easy maintenance it is recommended that slide masters are used to modify the
slide backgrounds by creating any additional slide masters as required.
Note
Applying a background to individual slides is no different from filling the area of a
shape. See Chapter 6 Formatting Graphic Objects in this guide for more information.
To change the background for all slides or a single slide:
1) Switch to Normal view by clicking the Normal tab in the Workspace pane or go to View >
Normal on the main menu bar.
2) Select a slide in your presentation.
3) Go to Format > Page on the main menu bar, or right-click on the slide and select Slide >
Page Setup to open the Page Setup dialog (Figure 9).
4) Click on the Background tab and follow the instructions in Chapter 6 Formatting Graphic
Objects in this guide to change the background.
5) Click OK to save the changes.
6) A pop-up message asks if you want to change the background on all slides. To apply the
new background only to the selected slide or slides, click No. To apply the new background
to all slides used in the presentation, click Yes.
Choosing a slide layout
After creating a new slide, you can then decide on what layout is most suitable for the slide
contents and your presentation. Impress offers various types of predefined layouts that can be
applied to a slide (Figure 10).
If the layouts available in Impress do not fit your presentation style, elements can be rearranged on
an individual slide and duplicated as often as required by copying to another presentation or saving
it as a template.
Modifying slides
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21
Figure 10: Available slide layouts
All the techniques in Chapter 3 Adding and Formatting Text in this guide for working with text boxes
can be applied to the title and auto layout text elements of a slide. The placeholder for images can
be moved and resized, see Chapter 4 Adding and Formatting Pictures in this guide. Chapter 7
Including Spreadsheets, Charts, and Other Objects in this guide describes how to include and
modify spreadsheets, charts, and other objects.
1) In the Tasks pane, select Layouts to display the various slide layouts available. If the Tasks
pane is not visible, select View > Task Pane on the main menu.
2) Hover the cursor over a layout thumbnail to get a summary of the type of layout.
3) If this is the layout you require, click on the selected layout to apply it to the slide.
Note
If the layout is changed to slide that already contains text and objects, Impress will
not delete these, but reposition them according to the selected layout. This may
result in some elements overlapping or being out of position.
Comments
Adding comments
When creating a presentation in a collaborative environment, it is often useful to add comments to
the presentation for the benefit of the other people working on the presentation.
1) Switch to Normal view and select the slide where you want the comment to appear.
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Adding and Formatting Slides, Notes, and Handouts
30
Figure 11: Adding comments
2) Select Insert > Comment on the main menu bar, or use the keyboard shortcut Ctrl+Alt+C
to display a comment box (Figure 11) in the top left corner of the slide. The size of the
comments box is fixed and scroll bars appear when needed.
3) Once you are finished typing your comment, close the comment box by clicking anywhere
outside the comment box.
4) Each comment is color coded and marked with the initials of the author as well as a
sequential number. This comment indicator is normally shown in the top left corner of the
slide in Normal view. Clicking on a comment indicator displays the full text of the comment.
5) To move the comment indicator, click and drag it to a new position on the slide.
Editing, replying and deleting comments
Editing
You can only edit comments that you created and the editing options for comments are limited.
1) Open the comment by clicking on the comment indicator.
2) To change or add more text, simply click in the text and the cursor changes to the text tool.
3) To format the text, right click on the open comment and select the appropriate option from
the context menu. Text can also be copied from another source and pasted into a
comment.
4) Once you are finished editing your comment, close the comment box by clicking anywhere
outside the comment box.
Replying
You can only reply to comments created by another person.
1) Open the comment by clicking on the comment indicator.
2) Click on the small triangle in the bottom right corner of the comment, or right click on the
comment and select Reply from the context menu. This option is only available if more
than one person has made comments.
3) Once you are finished replying to a comment, close the comment box by clicking anywhere
outside the comment box.
Comments
15
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32
Deleting
You can delete the current comment that is open, delete all comments from the author of the
selected comment, or delete all comments in the presentation.
1) Right click on a comment indicator and select the appropriate option from the context
menu.
2) Alternatively, open a comment and click on the small triangle in the bottom right corner of
the comment, or right click on the comment and select the appropriate option from the
context menu.
Presentation notes
Notes provide a convenient way to create reminders or add extra information to slides in a
presentation. Notes are not displayed during a slide show. However, using dual displays, you can
display any notes on the second display as a presentation cue. You can also print the notes and
use them as handouts.
Note
If you regularly give presentations in public using dual displays, you may want to
consider using the Presenter Console, an extension that allows you to display on
your screen the slide notes, the next slide, and other useful information while only the
slide is shown through a projector or larger display. The Presenter Console is
normally installed as part of LibreOffice and only becomes available when you are
using a projector or dual displays. See Chapter 9 Slide Shows in this guide for more
information on the Presenter Console.
Adding notes
1) Select the slide to which you want to add notes.
2) Click on the Notes tab at the top of the Workspace or go to View > Notes Page on the
main menu bar to open the Notes view (Figure 12).
3) Click in the text box showing Click to add notes and type or paste text or graphics as
required.
4) To add notes to another slide, repeat steps 1 to 3.
5) When you have finished entering notes, return to Normal view.
Figure 12: Notes Page view
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Adding and Formatting Slides, Notes, and Handouts
18
Formatting notes
It is recommended to use the Notes Master and the Notes Presentation style to format the
appearance of notes, rather than formatting notes individually for each slide. All the formatting
guidelines given in this section can be applied to either the Notes Master or to the Notes
Presentation style.
Figure 13: Notes Master layout
Formatting Notes page
1) Click on the Notes tab at the top of the Workspace or go to View > Notes Page on the
main menu bar to open the Notes view (Figure 12).
2) Go to View > Master > Notes Master on the main menu bar to open the Notes Master
layout (Figure 13).
3) Select Format > Page from the menu bar, or right-click and choose Page Setup to open
the Page Setup dialog (Figure 14).
4) Set the desired options for the page. See “Formatting slides or page area” on page 12 for a
description of the options available in the Page Setup dialog.
5) Click OK save your changes and to close the dialog.
Presentation notes
17
21
Figure 14: Page Setup dialog for Notes and Handouts
Setting automatic layout options
In Notes, Impress can automatically enter information into four areas on the notes page:
•
Header area
•
Date and Time area
•
Footer area
•
Slide or page number area
Figure 15: Header and Footer dialog for Notes and Handouts
To setup these fields for automatic layout, proceed as follows:
1) Click on the Notes tab at the top of the Workspace or go to View > Notes Page on the
main menu bar to open the Notes view (Figure 12).
2) Go to View > Master > Notes Master on the main menu bar to open the Notes Master
layout (Figure 13).
3) Go to Insert > Page Number or Insert > Date and Time on the main menu bar to open the
Header and Footer dialog (Figure 15).
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Adding and Formatting Slides, Notes, and Handouts
26
4) Click on the Notes and Handouts tab.
5) If required, check the Header option and the text to be included in the header in the text
box.
6) If required, check the Date and Time option and select whether the date is to be Fixed or
Variable. If the date and time is fixed, enter the date and time that should be displayed in
the text box. If the date and time is variable, select the date format and language to be
used for the date and time.
7) If required, check the Footer option and the text to be included in the footer in the text box.
8) If required, check the Page number so that the page number appears on each page. To
format the type of numbering, refer to “Formatting Notes page” on page 17 or “Formatting
slides or page area” on page 12 for more information.
9) Click Apply to All to save your changes and close the dialog.
Text formatting
When text is inserted in the Notes text box, it is automatically formatted using the predefined Notes
style that you can find in the Presentation styles. The best way to format the notes text is to modify
this style to suit your needs. Refer to Chapter 2 Slide Masters, Styles, and Templates of this guide
for more information.
If manual formatting is required, for example to highlight a particular section of the notes, refer to
Chapter 3 Adding and Formatting Text of this guide for more information.
Note
You can move and resize the text box and slide image on the Notes page. Also, you
can add more text boxes to the Notes page. Refer to the other chapters in this guide
for more information.
Figure 16: Print dialog – General page
Presentation notes
19
31
Printing notes
1) Click on the Notes tab at the top of the Workspace or go to View > Notes Page on the
main menu bar to open the Notes view (Figure 12).
2) Go to File > Print on the main menu bar, or use the keyboard shortcut Ctrl+P to open the
Print dialog (Figure 16).
3) Click on the General tab, select Notes from the Print > Document drop down list.
4) Make any other necessary changes to the printing options, for example number of copies
and print range.
5) Click OK to print and close the Print dialog.
For more information on printing slides, notes, and handouts, see Chapter 10 Printing, E-mailing,
Exporting, and Saving Slide Shows in this guide.
Exporting notes as PDF
1) Click on the Notes tab at the top of the Workspace or go to View > Notes Page on the
main menu bar to open the Notes view (Figure 12).
2) Go to File > Export as PDF on the main menu bar to open the PDF Options dialog (Figure
17).
3) Click on the General tab.
4) In the General section, check the Export notes pages option.
5) Make any other necessary changes to the PDF export options and click OK to close the
PDF options dialog.
6) In the Export dialog that opens, enter a filename and select a folder in which to save the
file.
7) Click Export to export and save the file, and close the Export dialog.
Figure 17: PDF Options dialog – General page
Note
If your presentation has 10 slides, the PDF will contain 20 pages consisting of 10 pages
of individual slides followed by 10 pages with notes formatted for paper. If you want only
the Notes pages, you will need to use another program to remove the unwanted pages
of slides from the PDF file.
20
Adding and Formatting Slides, Notes, and Handouts
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