7: Sharing Your Annotated Documents
7.1: Mailing Annotated Documents
If you would like to e-mail an annotated document, simply tap the Share button on the left-
hand top toolbar. Tapping the Share icon causes a popup menu to appear with ﬁve options:
Mail Document, Mail Summary, Mail with Summary, Print, and Open in.... (You may also e-mail
documents by tapping Share... in the Document Context Menu .) Select the desired Mail
option, and the Sharing Options dialog box will open.
There are three format options for your PDF available: Annotated, Flattened, and Original PDF.
To include editable annotations in your document that can be viewed and edited in compatible PDF
readers such as Adobe Acrobat and Preview, tap Annotated. Select Flattened to print the document
with all of your annotations embedded. Embedded annotations can be viewed but not altered in any
PDF reader. If there are Note annotations, the text of those notes will be summarized in extra pages
at the end of the document. If you’d like to only print those pages of your document that have been
annotated, switch the Annotated Pages Only selector to ON. Annotated Pages Only applies to
Annotated and Flattened documents,but not Original PDF . Choose Original PDF to print the original
PDF document without any annotations added to it.
Sample of ﬂattened annotations
Sample of Note summary page
Sample of editable annotations
After you decide on the Sharing options, the e-mail
composition window opens. Here you may
compose and send your e-mail just like you would
in Mail without leaving iAnnotate. In addition to
attaching the document, iAnnotate auto-ﬁlls the
e-mail subject line with the title of the document,
as well as your e-mail address in: Cc/Bcc/From.
Feel free to replace the auto-ﬁlled text with
whatever you wish. When you are ready to send
the e-mail, simply tap the Send button; the window
will close while the e-mail is sent and you can
resume working with iAnnotate.
In addition to the Share top toolbar button, you may also use the E-mail
Current Page and Mail Document toolbar buttons to access the Sharing
Options and e-mail composition window.
E-mail Current Page,
E-mail composition window
7.2: Mail Summary
Mail Summary allows you to e-mail a text summary of all your annotations without
mailing the PDF itself. Access this function by tapping the Share icon and selecting the
Mail Summary option or by using the E-mail Annotation Summary toolbar button.
Once selected, an e-mail composition window will open, and the e-mail body will contain
a text list summarizing all the annotations you have made so far. They’ll be sorted in the
order that they appear in the document, with the page number at the beginning of each
annotation, followed by the type of annotation (Note, Highlight, Underline, etc.), the
color of the annotation, and ﬁnally the content.
Mail with Summary allows you to e-mail a text summary
of your annotations, along with the PDF document itself.
Tap the Share icon and select the Mail with Summary
option or use the E-mail PDF and Summary toolbar
button. The e-mail popup menu will open the mail
window. The list summary of your annotations will be in
the e-mail body and the PDF document will be attached.
7.3: Copy to Clipboard
iAnnotate allows you to select and copy text and images from PDF documents onto the iPad clipboard.
From the Context Menu, select Share... and then Copy to copy your PDF Document to the clipboard.
You may also copy blocks of text to the clipboard with the Select Text tool. The copied text can then be
pasted in any text view or in other applications.
To copy an image from the document to the clipboard, use the Select Image toolbar command. Images
copied to the clipboard can then be attached to a PDF by creating a Photo annotation.
7.unes USB File Transfer
See 3.2: Using iTunes USB ﬁle transfer for information about uploading your documents to iTunes.
7.o Other Applications
If you’d like to open your document in another application, see 3.4: Working with other applications.
To print your document, please see 3.8: Printing Documents.
Sample Annotation Summary
To upload a document (to Dropbox, WebDAV, or the Aji PDF Service), tap Share... followed
by Upload... on the Document Context Menu. If you have multiple servers set up, you can
choose which account you’d like to upload the ﬁle to.
You can also upload back all of your annotations from
downloaded documents using the Upload icon on the top
toolbar. In the Upload popup menu, select the account which
you wish to upload to, or select Aji PDF Service. Once you do this, messages
will appear at the top of the screen, listing the titles of each newly annotated
document. iAnnotate will upload any PDF in your library with new annotations,
whether it is currently open in the app or not.
7.7.2: Vieour Computer
Once you’ve uploaded the documents in iAnnotate, you can switch to your computer in order to view
them. Click the Browse Uploaded... button to open the document directly from Aji PDF Service. If the
original document was uploaded from your computer into iAnnotate using Aji PDF Service, you can
ﬁnd the annotated version in the folder that housed the original with “-Annotated” added to the end
of the ﬁle name.
By default, Aji PDF Service will save documents downloaded from the internet in the Uploads folder
on your computer. Clicking the Browse Uploads Folder button will open a path to that folder for you.
Change the destination of the Uploads folder by clicking on Settings in Aji PDF Service and choosing a
new folder in the settings window.
Changing the Folder
Choose new folder
8: Custe Interface
One of the most powerful features of iAnnotate is the ability to customize the user interface, and tailor it to
exactly the kinds of actions you perform most. Primarily, this is done by creating and managing Toolbars.
8.1: Managing Toolbars
Tap the wrench icon in the upper-right to enter Toolbar Editing Mode. In this mode,
additional editing controls are added to the toolbars, and you have the ability to create new
To add a new toolbar, tap the Add Toolbar button in the bottom-right corner of
the screen. You can choose from a selection of pre-deﬁned toolbars, or you can
choose to create a new empty toolbar for customization. Even if you choose a pre-deﬁned
toolbar, you can later edit the particular commands.
When editing toolbars, each toolbar will display two grabbers, one on either end of the command
buttons. Use these grabbers to pick up and drag the toolbars to another location on the screen.
Toolbars can be docked on any of the four edges of the display. Note that multiple toolbars can be
docked on a given edge of the screen.
Use the Edit Toolbar (gear-shaped) button on one end of the toolbar to enter the editing mode. See
Editing Toolbars for more information about editing a toolbar.
Use the Remove Toolbar button (X-shaped) on the other end of the toolbar to remove it from display.
At this time, removed toolbars are permanently deleted -- although you can, of course, re-create the
toolbar later using the toolbar editor.
By default, the toolbars are displayed on top of the PDF content area. You can use the Overlay Toolbars
on PDF setting (under Display Settings) to adjust the PDF view so that the toolbars remain completely
outside of the reading area. This reduces the size of the reading area, but also ensures
that none of the reading area is blocked by the toolbars.
The Master Button allows one-tap access to all toolbar buttons, providing an easy
shortcut to infrequently used buttons without taking up space with extra toolbars.
C# Word - Render Word to Other Images
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8.2: Editing Toolbars
The toolbar editor allows you to conﬁgure the command buttons on your toolbar, and also the size and
transparency of your toolbar.
Use the Transparency slider to control the transparency of toolbars, allowing you to read the
content behind the toolbars.
The button size will be limited if there are many buttons in your toolbar.
The central area of the toolbar editor contains the library of commands that are available for your
toolbars. Toolbar commands are grouped according to their functions: Annotation commands
include options for adding annotations to a document. Navigation commands oﬀer ways to help
you move around eﬃciently within a document. Reading commands like Add Bookmark, Set Mark,
and Next/Previous Tab are useful while reading a PDF. Document commands allow you to alter the
document itself - such as Add Page Before/Add Page After, Remove Page, and Rotate Page Clockwise.
Commands grouped under Utilities oﬀer other options such as Print, Present, and Edit Toolbars. To
see all the commands in the library at once, select the All option.
To add a command to your toolbar, simply drag the command icon from the command library into your
toolbar at the bottom of the screen. The existing buttons will adjust their location based on where you
place the new command.
Some commands can only be added once to a toolbar, but many make sense to be added multiple
times. If a command is already in your toolbar and cannot be added again, it will be grayed out in
the command library.
You can also reorder the command buttons in your toolbar by dragging them into their new position,
and remove commands by simply dragging them outside of the toolbar.
C# Excel - Render Excel to Other Images
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iAnnotate includes severerface accessible
from Settings in the Main Menu. For in-app help, tap the ? icon next to any
9.1: Reading Settings
Use the Brightness slider to control the brightness of the application
display. This is especially useful for night reading.
Elastic Scroll Lock
Turn on this setting to use a soft lock when Scroll Lock is turned on. This
allows you to tap-and-drag the document over horizontally (to look at
something in the margin, for example), but it will always return to the
locked position when let go.
When Single-Page Mode is switched on, iAnnotate will display only one page at a time, instead of a
continuous vertical scrolling view.
In order to change pages, you can:
a) use the Next Page / Previous Page toolbar buttons,
b) use left / right swipe gestures, if the page is zoomed-out enough, or
c) drag the page oﬀ edge of the screen, if the page is zoomed-in enough.
When Tap-to-Advance is on, tap the right edge of the display to advance one screenful; tap the left
edge to go back one screenful. In Single Page Mode, a tap will move the document forward and back
full pages. Turn oﬀ to disable.
Turning Tap-Advances-Full-Page on while using Tap-to-Advance enables taps to move the document
forward and backward a full page, instead of a screenful. When oﬀ, Tap-to-Advance works as normal.
This setting is only relevant in Single Page Mode. When set to on, slide the page over the edge of the
screen, to the right or left to advance the page as appropriate. Note that the page must be zoomed
in far enough to allow horizontal scrolling. The default for this setting is on, to disable this behavior
switch it to oﬀ. See Swipe-to-Advance below for changing pages in Single-Page Mode when the page is
This setting is only relevant in Single Page Mode. When on and the page is zoomed out far enough,
swipe your ﬁnger to the left or right to change the page as appropriate. The default is on, so turn this
setting oﬀ to disable the behavior.
The Settings menu
If this option is enabled (turned on), iAnnotate will display translucent blue boxes over links in your
documents; this can help with visibility of links on some documents.
Show Page Number
Turn this setting on and iAnnotate will display the number of the page you are currently viewing, as well
as how many pagers there are in total, in the bottom right-hand corner.
Show Page Locator
When switched on, Show Page Locator will show the Page Locator in the lower right-hand corner of
the screen to help with orientation. It is a small red box representing the current page dimensions.
With this, you can tell how much of the page, and which part of it, you are currently viewing.
Overlay Toolbars on PDF
Use this setting to control whether or not the PDF reading view is re-sized to ﬁt within the area inside
your toolbars, or if it is ﬁt to the whole screen with the toolbars displayed on top of the reading area.
Show Toolbars in Full-Screen Mode
Full-screen mode removes the menus and tab bars at the top of the screen so that you can see more of
your document while reading. The Show Toolbars in Full-Screen Mode option controls whether or not
the toolbars are visible in full-screen mode.
Display Context Menu
Use Display Context Menu to disable the context HUD menu on the PDF display that is normally
presented when you do a long-tap on the display.
Show Informational Alerts
iAnnotate occasionally displays status alerts in the upper-right corner of the screen when various
actions are completed, such as downloading new documents or connecting to the Aji PDF Service. You
can turn oﬀ the Show Informational Alerts setting if you wish to suppress informational messages:
warning and error messages will still be displayed.
iAnnotate uses Tips to help guide you through the process of learning the interface and features of
iAnnotate. You can turn the Show Tips setting oﬀ to disable the display of tips.
Anytime you tap OK for a tip, that tip will no longer be displayed.
If you wish to reset the tips so that all tips are displayed again, turn this option oﬀ and then on again.
Show Processing Status
iAnnotate must process documents in your library before many operations (like Search and Highlight)
are possible. iAnnotate takes care of this automatically, but if you’d like to monitor the status of
a document while it’s processing, turn Show Processing Status on. If turned on, a spinner will be
displayed in the top right corner of the screen when a document is being processed. Tapping on the
spinner will reveal information about what page is currently being processed.
Hide Interface when Annotating
By default, the Hide Interface when Annotating setting is on. In this case, iAnnotate goes into full-
screen mode whenever you are creating a new annotation. Turn this oﬀ to leave the interface visible
when making new annotations.
This setting is on by default; use this to disable this option. See Managing popup behavior for more
information about auto-popup behavior.
Annotation User Name
The Annotation User Name setting controls the name used when adding annotations to the PDF. This
is only visible when viewing annotations in an external program such as Adobe Reader or Mac Preview.
Conﬁrm Annotation Deletion
Turn this setting oﬀ to disable conﬁrmation when deleting annotations.
Auto-Add Markup to Annotations
Turn Auto-Add Markup to Annotations on to have iAnnotate automatically add the marked-up text for
Markup annotations to the annotation’s pop-up note content.
The Wrist Detection setting allows you to control wrist detection when creating Drawing annotations.
This allows you to rest your palm or wrist on the display while using a stylus, in the same way you would
with a pen and paper.
Right-Handed / Left-Handed
Right and Left-Handed settings are eﬀective for most right or left-handed users. If you write with a
hook style, with your hand above the written text (common with left-handers), try the Hook setting.
Some users may get the best performance using the Knuckle Only setting - in this case, only rest the
knuckle of your pinky ﬁnger on the display while keeping your palm and wrist raised.
You can disable all wrist-detection heuristics by selecting None.
9.6: Sharing Settings
Default E-mail Subject
Use Default E-mail Subject to set the subject line of any e-mail message sent via iAnntoate. Leave this
setting blank to use a default subject based on the name of the PDF you’re working with.
Default E-mail Body
This setting controls the default text that is included along with mails sent out using iAnnotate.
Include Bookmarks in Summary
The Include Bookmarks in Summary option controls whether or not bookmarks are included when
e-mailing a text annotation summary.
9.7: Security Settings
Save PDF Passwords
Turn this option on if you wish to have iAnnotate save the passwords for your password-protected
documents. If you turn this option oﬀ, all your saved passwords will be erased.
Turn this option on to enable an application lock for iAnnotate. When locked, iAnnotate will require
the speciﬁed password before starting up.
It is not possible to recover a lost or forgotten password.
Turn this option on to put iAnnotate into ‘Lockdown’ mode. When locked down, iAnnotate will disable
all network-based document import and export options. (It is not possible at this time to disable
iTunes ﬁle sharing.)
When turned on, you will be prompted for a password. The only way to disable lockdown mode will be
to supply the same password. It is not possible to recover a lost or forgotten password.
Warn on Bad WebDAV Certiﬁcate
Turn on Warn on Bad WebDAV Certiﬁcate to have iAnnotate alert you to a possible problem with a
credentials certiﬁcate whenever you try to connect to a remote site using WebDAV. When the warning
appears, there is some risk that the site may be an imposter.
You must quit and restart iAnnotate if you ever turn this from On to Oﬀ. (Double-tap the home
button to make sure iAnnotate is not still running in the background.) Although iAnnotate will
aﬀect certiﬁcates and/or associated permissions that are stored in your keychain, even if this
setting is on, connection information is sometimes cached and so must be reset.
9.8: Advanced Settings
Aji PDF Service Host
Aji PDF Service Host allows you to specify the hostname or IP address of a ﬁxed Aji PDF Service (APS)
server to use here. By default, iAnnotate will automatically discover any APS service on your local
network, so usually you do not need to conﬁgure this option.
Aji PDF Service Port
The TCP/IP port to use when connecting to ﬁxed Aji PDF Service (APS) server. By default, iAnnotate will
automatically discover any APS service on your local network, so usually you do not need to conﬁgure
this option. If you have conﬁgured iAnnotate to use a speciﬁc APS host, then you need to have that
host use a speciﬁc port (in APS settings) and then set this value to match.
Turn this on to disable thumbnail generation. This can improve the performance of the ﬁle manager
for large libraries.
Regular Expression Search
Turn this on to allow in-document search using regular expression. For advanced users. See http://
userguide.icu-project.org/strings/regexp for the regular expression syntax.
Open Links in Integrated Browser
By default, links from PDF ﬁles are opened in the integrated web browser. Turn this option oﬀ if you
wish to have them loaded in Safari.
From the integrated browser, you can use the Open in Safari button on the toolbar to open the
URL in Safari.
Browser Compatibility Mode
Turn this option on to use Compatibility Mode when using the integrated Web Browser. This is useful
for downloading PDFs from websites which don’t work properly within the integrated iAnnotate
browser. For most sites, you won’t have to use this; but if a site is not working properly, or if the PDF
downloads in the browser (instead of your Library), try using Compatibility Mode to ﬁx the issue.
To use Compatibility Mode, browse until you have loaded a PDF in the integrated browser. Then, tap
the Action button, located to the left of the URL bar, and choose Download PDF.
When a PDF is brought onto the iPad via any means other than through Aji PDF Service, it needs to be
processed by iAnnotate before you can do certain things with it, such as search or highlight it. When
the Auto-Process Documents setting is On, this will happen automatically when iAnnotate sees a new
However, if you often transfer big documents, you may wish to process the documents manually when
you have time to wait for it to ﬁnish. This can be done here. It can take some time when this is done on
the iPad because of processing memory limitations inherent in the device.
If you turn oﬀ processing, certain functionality (like search and highlighting) will not be available.
Documents you may be interested
Documents you may be interested