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BlueCieloMeridianEnterprise2014User'sGuide
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4.3
Viewmenudetails
TheViewmenucontainscommandsfordisplayingNavigationviewsandsavedsearches,viewinghistory,
modifyingthewindowlayout,andsettingpersonaloptions.
ThefollowingtablebrieflydescribeseachcommandontheViewmenu.Refertotopicselsewhereinthis
guidefordetails.
Command
Description
Refresh
UpdatesthecurrentNavigationviewandpropertypagesfortheselecteditems.
Change
View
ListstheNavigationviewsandsavedsearchesinthecurrentvault.Formoreinformation,
see“SelectingaNavigationview”onpage98.
Gotoa
workarea
Liststheworkareasinthecurrentvault.Formoreinformation,see“Openingaworkarea”on
page184.
Gotothe
mainarea
SetstheMainareaasthecurrentcontext.Formoreinformation,see“Openingaworkarea”
onpage184.
GoBackin
Time
Opensthevaultataselectedbaselineormomentinhistory.Formoreinformation,see
“Understandinghistory”onpage10.
Returnto
thePresent
Setsthetimecontexttothecurrentmoment.Formoreinformation,see“Understandinghis-
tory”onpage10.
Arrange
Layout
Listsoptionsforpositionsandvisibilityoftheviewerpane,propertypages,Shortcutspane,
andtoolbars.Formoreinformation,see“Arrangingthewindowlayout”onpage42.
ResetLay-
out
Restoresthedefaultpanelayoutandvisibility.Formoreinformation,see“Arrangingthewin-
dowlayout”onpage42.
Application
Look
Listsoptionsforthewindowstyleandcolors.Formoreinformation,see“Configuringthe
applicationlook”onpage44.
Options
DisplayspersonaloptionsformodifyingMeridianappearanceandbehavior.Formoreinform-
ation,see“Settingpersonaloptions”onpage42.
Viewmenucommands
Note    Yourabilitytoaccessandrunanycommanddependsonyoursecurityrolemembershipsandthecur-
rentscope.
4.4
Documentmenudetails
TheDocumentmenucontainscommandsforworkingwithasingledocumentoraselectionofdocuments.It
isonlyvisiblewhenatleastonedocumentisselected.
Note    AdditionalcommandswillappearonthismenuiftheMeridianAdvancedProjectWorkflowModuleor
theMeridianTransmittalManagementModuleisactive.RefertotheUser’sGuideofthecorrespondingmod-
ulefordetails.
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BlueCieloMeridianEnterprise2014User'sGuide
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ThefollowingtablebrieflydescribeseachcommandontheDocumentmenu.Refertotopicselsewherein
thisguidefordetails.
Command
Description
Open
OpenstheselecteddocumentintheapplicationregisteredbyWindowsforthedocument’s
filetype.Formoreinformation,see“OpeningadocumentfromwithinMeridian”onpage
133.
OpenRendi-
tion
Whenviewingtherenditionofadocument,openstherenditioninitsWindows-registered
applicationinsteadofopeningthesourcedocument.
Note    Toopenproperly,theBCRenditionPropertySet.Formatpropertyoftherendition
mustbesettothefileextensionoftherendition.PowerUserwillattempttoopenthefilein
AdobeReaderifthepropertyisempty.
Sendto
EmailRecip-
ient
Createsanewemailmessageinthedefaultemailapplicationwiththeselecteddocuments
asattachments.Youcanthentypeamessagebody,selectrecipients,andsendthemes-
sage.Formoreinformation,see“Emailingdocuments”onpage153.
Document
Workflow
Displaysasubmenulistingtheworkflowtransitionsavailablefortheselecteddocument’s
currentstatusanddocumenttype.Theavailabletransitionswillbeasubsetofthosefrom
theQuickChange,documenttypeworkflow,workflowdefinitions,andworkingcopies
workflowtypes,dependingontheconfigurationofthevaultandtheselecteddocument
type.Formoreinformation,see“Routingadocumentinaworkflow”onpage136.
CreateNew
Version
Retirestheselecteddocumentandcreatesanewdocumenttoreplaceit.Formoreinform-
ation,see“Replacingadocument”onpage140and“Understandingthecopycommands”
onpage137.
Managed
Change
Displaysasubmenuofcommandsformanagingmasterdocumentsandtheprojectcopies
madefromthem.Formoreinformation,see“Aboutprojectfolders”onpage172.
Transmittal
Management
IftheMeridianTransmittalManagementModuleisinstalled,displaysasubmenuofcom-
mandsformanagingtransmittalsandsubmittals.Formoreinformation,seetheBlueCielo
MeridianTransmittalManagementUser’sGuide.
Assignto
WorkArea
Createsacopyoftheselecteddocumentinaworkareathatyouselectandlocksthe
sourcedocumentintheMainarea.Availableonlywhenatleastoneactiveworkarea
exists.Formoreinformation,see“Assigningadocumenttoaworkarea”onpage185.
Discard
fromWork
Area
Discardsthecopyofanassigneddocumentfromthecurrentworkareaandunlocksthe
sourcedocumentintheMainarea.ThiscommandisnotavailableintheMainarea.For
moreinformation,see“Releasingadocumentfromaworkarea”onpage186.
Releaseto
MainArea
ReleasestheselecteddocumentasanewrevisionofthesourcedocumentintheMain
areaandunlocksthesourcedocument.ThiscommandisnotavailableintheMainarea.
Formoreinformation,see“Releasingadocumentfromaworkarea”onpage186.
Documentmenucommands
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BlueCieloMeridianEnterprise2014User'sGuide
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Command
Description
ChangeSub-
scription
ShowstheChangeSubscriptiondialogboxwithwhichyoucansubscribetotheselected
documentasdescribedin“Subscribingtodocuments”onpage154.
Unlockfrom
Workspace
UnlocksadocumentthatislockedinyourLocalWorkspace.Clearediftheselecteddoc-
umentisnotlockedinyourLocalWorkspace.Formoreinformation,see“Lockingand
unlockingdocuments”onpage93.
SyncWork-
space
Synchronizestheselecteddocumentinthe(localorshared)workspacewiththelatest
vaultrevision.Formoreinformation,see“ManuallysynchronizingtheLocalWorkspace”on
page92.
LockDocu-
mentsand
SyncWork-
space
Preparesthe(localorshared) workspaceforofflineworkbydownloadingandlockingthe
selecteddocument.Formoreinformation,see“ManuallysynchronizingtheLocalWork-
space”onpage92.
Addto
Briefcase
Addstheselecteddocumenttoanexistingbriefcaseyouselect.Formoreinformation,see
“Creatingabriefcase”onpage192.
Unlockfrom
Briefcase
Unlockstheselecteddocumentfromthebriefcasetowhichithasbeencheckedout.
clearediftheselecteddocumentisnotlockedinabriefcase.
Synchronize
Displaysasubmenuofcommandsthatexchangepropertyandreferencedatabetween
Meridianpropertiesandtheselecteddocument.Propertydataexchangerequirescon-
figurationbyasystemadministrator.Formoreinformation,see“Abouttheapplication
links”onpage199.
Change
Document
Type
Displaysalistofdocumenttypesinthecurrentvaultfromwhichtoselectanewdocument
typefortheselecteddocument.Formoreinformation,see“Changingadocument’stype”
onpage143.
IssueNew
FileName
Recalculatesthefilenameoftheselecteddocumentaccordingtoitsdocumenttype.For
moreinformation,see“Issuinganewfilename”onpage157.
Refresh
Thumbnail
Regeneratesthethumbnailimagefortheselecteddocument.
View
Openstheselecteddocumentinanewresizablewindowusingtheviewerconfiguredfor
thefiletypeoftheselecteddocument.
DraftPrint
PrintstheselecteddocumentusingthecurrentviewertoaWindowsprintingdeviceusing
theoptionsyouselect.Formoreinformation,see“Printingdocuments”onpage153.
PrintPre-
view
WorksthesameasDraftPrintbutdisplaystheoutputinanewwindowinsteadoftoaWin-
dowsprintingdevice.Formoreinformation,see“Printingdocuments”onpage153.
ShowRevi-
sions
Displaysalistoftherevisionsoftheselecteddocumentcontainedinthevault.Formore
information,see“Viewingpriorrevisions”onpage147.
Documentmenucommands(continued)
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BlueCieloMeridianEnterprise2014User'sGuide
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Command
Description
Compare
ExecutestheComparecommandfortwoselecteddocuments.clearedwhenonlyonedoc-
umentisselected.Formoreinformation,see“Comparingdocuments”onpage149.
BuildReport Displaysalistofavailablereportdefinitionsfromwhichtobuildareportcontaininginform-
ationabouttheselecteddocuments.clearedifnoreportdefinitionsexist.Formoreinform-
ation,see“Buildingareport”onpage74.
Delete
Deletestheselecteddocument.Deleteddocumentsmaybeundeletedbyselecting
UndeleteontheparentFoldermenuorshortcutmenu.Formoreinformation,see“Deleting
andundeletingdocumentsandfolders”onpage144.
AddtoMy
SearchRes-
ults
AddstheselecteddocumentstoyourMySearchResultsstaticcollection.Formore
information,see“Creatingandeditingacollection”onpage109.
AddtoCol-
lection
Addstheselecteddocumentstoanexistingstaticcollectionyouselect.clearedifnostatic
collectionsexist.Formoreinformation,see“Creatingandeditingacollection”onpage109.
Remove
fromCol-
lection
Removestheselecteddocumentsfromthecurrentcollection.Thiscommandisonlyvis-
iblewhenviewingastaticcollectionthatcontainstheselecteddocument.Formoreinform-
ation,see“Creatingandeditingacollection”onpage109.
ShowRefer-
ences
Displaystheselecteddocument’sreferencestootherdocumentsinthevault.Equivalent
toclickingtheShowReferencedDocumentsbutton
.Formoreinformation,see
“Viewingreferences”onpage158.
CreateRefer-
ence
Createsareferencetoanotherdocumentyouselect,usinganavailablereferencetype.
clearedifnomanualreferencetypesexist.Formoreinformation,see“Creatingareference”
onpage157.
Show
Assembly
Structure
Openstheassemblystructureviewingwindowshowingotherdocumentsthattheselected
documentreferencesintheassembly.Formoreinformation,see“UsingtheReference
Explorer”onpage160.
ShowWhere
Used
Openstheassemblystructureviewingwindowshowingotherdocumentsthatreference
theselecteddocumentinanassembly.Formoreinformation,see“UsingtheReference
Explorer”onpage160.
ShowDeriv-
atives
Openstheassemblystructureviewingwindowshowingotherdocumentsthathavebeen
derivedfromtheselecteddocument.Formoreinformation,see“UsingtheReference
Explorer”onpage160.
Properties
Displaysthepropertypagesoftheselecteddocumentinanewresizablewindow.Usefulif
thepropertypagepaneiscleared.Formoreinformation,see“Viewingandeditingprop-
erties”onpage136.
Documentmenucommands(continued)
Note    Yourabilitytoaccessandrunanycommanddependsonyoursecurityrolemembershipsandthecur-
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BlueCieloMeridianEnterprise2014User'sGuide
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4.5
Foldermenudetails
TheFoldermenucontainscommandsforworkingwithasinglefolderoraselectionoffolders.Itisonlyvisible
whenatleastonefolderisselected.
ThefollowingtablebrieflydescribeseachcommandontheFoldermenu.Refertotopicselsewhereinthis
guidefordetails.
Command
Description
Document
Workflow
Displaysasubmenulistingtheworkflowtransitionsavailableforthedocumentscontained
withintheselectedfolder.TheavailabletransitionswillbeasubsetofthosefromtheQuick
Change,workingcopies,workflowdefinitions,anddocumenttypeworkflowtypes,depend-
ingontheconfigurationofthevaultandtheselecteddocumenttype.Formoreinformation,
see“Routingadocumentinaworkflow”onpage136.
Assignto
WorkArea
Createsacopyofthedocumentscontainedintheselectedfolderintoaworkareayou
selectandlocksthesourcedocumentsintheMainarea.Doesnotcreateafolderinthe
workarea.Availableonlywhenatleastoneactiveworkareaexists.Formoreinformation,
see“Assigningadocumenttoaworkarea”onpage185.
ChangeSub-
scription
ShowstheChangeSubscriptiondialogboxwithwhichyoucansubscribetotheselected
documentasdescribedin“Subscribingtodocuments”onpage154.
Unlockfrom
Workspace
Unlocksalldocumentscontainedwithintheselectedfolderthatarelockedinyourlocal
workspace.Formoreinformation,see“Lockingandunlockingdocuments”onpage93.
SyncWork-
space
Synchronizesalldocumentscontainedwithintheselectedfoldertothe(localorshared)
workspacewiththelatestvaultrevisions.Formoreinformation,see“Manuallysyn-
chronizingtheLocalWorkspace”onpage92.
LockDocu-
mentsand
SyncWork-
space
Preparesthe(localorshared) workspaceforofflineworkbydownloadingthefolderandall
ofthedocumentsitcontains.Formoreinformation,see“ManuallysynchronizingtheLocal
Workspace”onpage92.
Addto
Briefcase
Addsthedocumentscontainedwithintheselectedfoldertoanexistingbriefcaseyou
select.Formoreinformation,see“Creatingabriefcase”onpage192.
Import
Briefcase
Importsthedocumentscontainedwithinanexistingbriefcaseyouselectintothecurrent
folder.Formoreinformation,see“Importingdocumentsfromabriefcase”onpage196.
Change
FolderType
Displaysalistoffoldertypesinthecurrentvaultfromwhichtoselectanewfoldertypefor
theselectedfolder.
Change
Document
Type
Displaysalistofdocumenttypesinthecurrentvaultfromwhichtoselectanewdocument
typeforalldocumentscontainedintheselectedfolder.Formoreinformation,see
“Changingadocument’stype”onpage143.
IssueNew
FileName
Recalculatesthefilenamesofalldocumentscontainedintheselectedfolderaccordingto
theirdocumenttypes.Formoreinformation,see“Issuinganewfilename”onpage157.
Foldermenucommands
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BlueCieloMeridianEnterprise2014User'sGuide
33
Command
Description
Refresh
Thumbnail
Regeneratesthethumbnailimagesforalldocumentscontainedintheselectedfolder.
BuildReport
Displaysalistofavailablereportdefinitionsfromwhichtobuildareportcontaininginform-
ationaboutalldocumentscontainedintheselectedfolder.clearedifnoreportdefinitions
exist.Formoreinformation,see“Buildingareport”onpage74.
Delete
Deletesalldocumentscontainedintheselectedfolder.Formoreinformation,see“Deleting
andundeletingdocumentsandfolders”onpage144.
Undelete
Displaysalistofdocumentsthathavebeendeletedfromthecurrentfolder.Deleteddoc-
umentsmusthavebeenreleasedinthevaultatleastonceinordertobeundeleted.For
moreinformation,see“Deletingandundeletingdocumentsandfolders”onpage144.
Assign
Roles
Displaysalistofroleassignmentsforthecurrentfolder.UserswiththeAssignRolespriv-
ilegemaychangetheInheritfromparentfolderoptionandassignrolestogroupsand
otheruserswithrespecttothisfolderandallitssubfolders.Formoreinformation,see
“Assigningsecurityrolestoafolder”onpage170.
Properties
Displaysthepropertypagesoftheselectedfolderinanewresizablewindow.Usefulifthe
propertypagepaneiscleared.Formoreinformation,see“Viewingandeditingproperties”
onpage136.
Foldermenucommands(continued)
Note    Yourabilitytoaccessandrunanycommanddependsonyoursecurityrolememberships.
4.6
WorkAreamenudetails
TheWorkAreamenucontainscommandsforworkingwithworkareastoisolatedocumentrevisionsfromthe
Mainareawhiletheyareinprogress.TheWorkAreamenuisvisibleonlywhenyouareviewingaworkarea
andtherootoftheworkareaisselected.
ThefollowingtablebrieflydescribeseachcommandontheWorkAreamenu.Refertotopicselsewherein
thisguidefordetails.
Command
Description
OpenSub-WorkArea
Displaysalistofsubworkareastoopenwithinthecurrentworkarea.
AssignDocumentsto
thisWorkArea
DisplaysavaultbrowserdialogforselectionofdocumentsintheMainareato
assigntothecurrentworkarea.
<TransitionName>
<WorkAreaName>
Themenulistsavailableworkareatransitionsbasedonthecurrentworkarea’s
templateandcurrentstate.
AssignRoles
Displaystheworkarea’scurrentsecurityroleassignmentsandallowsauthor-
izeduserstoaddorremoveroleassignments.
WorkAreamenucommands
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Command
Description
Properties
Displaysthepropertypagesofthecurrentworkareainanewresizablewin-
dow.
Tip    Usefulifthepropertypagepaneiscleared.
WorkAreamenucommands(continued)
Note    Yourabilitytoaccessandrunanycommanddependsonyoursecurityrolemembershipsandthecur-
rentscope.
4.7
Toolsmenudetails
TheToolsmenucontainscommandsusefultosystemadministrators.
ThefollowingtablebrieflydescribeseachcommandontheToolsmenu.Refertotopicselsewhereinthis
guidefordetails.
Command
Description
OpenCon-
figurator
OpensthecurrentvaultinMeridianConfigurator,ifinstalledonthecomputer.
ScriptDebug-
ger
DisplaysasubmenuofcommandsfordebuggingVBScriptexpressions.
Diagnostics
OpenstheDiagnosticsdialogshowingtheresultsofseveralnetworkcommunications
testsforperformanceanalysis.
Toolsmenucommands
4.8
Helpmenudetails
TheHelpmenucontainscommandstodisplayinformationthatcanhelpyoutolearnanduseMeridian.
ThefollowingtablebrieflydescribeseachcommandontheHelpmenu.
Command
Description
Meridian
Help
OpensMeridianHelp,whichcontainsthecontentsofthisMeridianUser’sGuide.
About
Meridian
DisplaysMeridianversion,build,andcopyrightinformation.ClicktheMeridianlogotoclose
thedialog.
Video
Tutorials
Displaysasubmenuofnarratedvideotutorialsthatyoucanwatchatyourcomputerwitha
webbrowser.ThetutorialsmustbeinstalledontheMeridianserverbyasystemadmin-
istrator.
Helpmenucommands
BlueCieloMeridianEnterprise2014User'sGuide
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4.9
Maintoolbardetails
TheMaintoolbarprovidesbuttonsforcommonlyusedmenuoptions.Somebuttonsactastogglestoenable
ordisableafeature.
TodisplaytheMaintoolbar:
1. Right-clickanytoolbarandenableMainToolbar.
ThefollowingfigureidentifiesthevariousiconsoftheMaintoolbar.
ThefollowingtabledescribeseachiconoftheMaintoolbar.
Number
Name
Description
1
OpenVault
Showsabrowserdialogfromwhichyoucanopenothervaultsonthesame
Meridianserverorselectanotherserver.Youcanalsoopenavaultatanexisting
baselineoraspecifiedmomentinhistory.
2
NewFolder Showsashortcutmenuoftheavailablefoldertypesdefinedforthecurrentvault
fromwhichtoselectone.Thenewfolderiscreatedwithinthecurrentfolderready
foryoutotypeitsname.
3
Openin
Application
Openstheselecteddocumentinitsregisteredapplication.Thisiconwillbedif-
ferentdependingonthefiletypeoftheselecteddocument.
4
Compare
Documents
ExecutestheComparecommandfortwoselecteddocuments.clearedwhen
onlyonedocumentisselected.
5
GoBack
Selectsthepreviouslyvieweditemwithinthehistoryofrecentlyvieweddoc-
uments,folders,workareas,andvaults.
6
Showor
HideProp-
erties
Togglesdisplayofthepropertypagespane.
IconsontheMaintoolbar
BlueCieloMeridianEnterprise2014User'sGuide
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Number
Name
Description
7
Find
ShowstheFinddialog,whichcanbeusedtorunandsavesearches.
8
Help
ShowsHelptopics.
9
Showor
Hide
Viewer
Togglesdisplayoftheviewingwindow.
10
GoFor-
ward
Selectsthenextvieweditemwithinthehistoryofrecentlyvieweddocuments,
folders,workareas,andvaults.
11
Up
SelectsthenexthighestfolderlevelinthecurrentNavigationview.
12
ShowRevi-
sions
Showsalistoftherevisionsoftheselecteddocumentcontainedinthevault.
13
NewDocu-
ment
Showsashortcutmenuoftheavailabledocumenttypesdefinedforthecurrent
vaultfromwhichtoselectadocumenttemplate.Thenewdocumentiscreated
withinthecurrentfolderreadyforyoutotypeitsnameunlessthedocumenttype
isconfiguredtodisplaywizardpages,calculatethedocument’slocation,orcal-
culatethedocumentname.
14
ShowMy
To-DoList
ShowstheMyTo-DoListNavigationviewthatliststhetasksanddocuments
assignedtoyou.
IconsontheMaintoolbar(continued)
4.10
Findtoolbar details
TheFindtoolbarprovidescontrolsforcommonlyusedsearchoptions.
TodisplaytheFindtoolbar:
1. Right-clickanytoolbarandenableFindToolbar.
ThefollowingfigureidentifiesthevariousiconsoftheFindtoolbar.
BlueCieloMeridianEnterprise2014User'sGuide
37
ThefollowingtabledescribeseachiconoftheFindtoolbar.
Number
Name
Description
1
Selected
Property
Displaysalistofpropertynamesandoptionstosearch.Thelistincludesproperties
thathavebeendesignatedbyasystemadministratorasKeyFindproperties.The
listalsoincludesoptionsforsearchingalltextpropertiesandsearchingdocument
ormemocontent.
2
Search
Condition
Displaysalistfromwhichtoselectasearchcondition.Thebutton’siconindicates
thecurrentsearchcondition.
3
Text
Search
Typethetexttosearchforinthisfield.Alsodisplaysalistofprevioussearch
terms.
4
Run
Search
ExecutesasearchusingthecurrentoptionssetintheothercontrolsontheFind
toolbar.
5
Search
Context
Displaysalistofsearchcontexts.
IconsontheFindtoolbar
4.11
Managertoolbardetails
TheManagertoolbarprovidesbuttonsforcommandscommonlyusedbymanagers.
TodisplaytheManagertoolbar:
1. Right-clickanytoolbarandenableManagerToolbar.
ThefollowingfigureidentifiesthevariousiconsoftheManagertoolbar.
ThefollowingtabledescribeseachiconoftheManagertoolbar.
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