Introductory 
Acrobat XI
A publication of TeachUcomp Incorporated.
Copyright © TeachUcomp, Inc. 2014
teachUcomp, inc.
®
…it’s all about you
Sample- for evaluation purposes only!
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2
Introductory Acrobat XI
©TeachUcomp, Inc.
Introductory Acrobat XI
Copyright
:
TeachUcomp, Inc. provides this product “as is”, makes no representations or warranties with respect 
to its contents or use, and specifically disclaims any expressed or implied warranties of merchantability or 
fitness for any particular purpose. To the maximum extent permitted by applicable law, in no event shall 
TeachUcomp, Inc. or its suppliers be liable for special, incidental, indirect, or consequential damages 
whatsoever (including, without limitation, damages for loss of business information, or any other pecuniary 
loss) arising out of the use of this product or contents, or the inability to use the software product, even if 
TeachUcomp, Inc. has been advised of the possibility of such damages. Because some states and 
jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages, the 
limitation may not apply to you. TeachUcomp, Inc. reserves the right to make changes to this product at any 
time, without obligation to notify any person or entity of such changes.
No part of this product may be reproduced or transmitted in any form or by any means, electronic or 
mechanical, including photocopying, recording, or information storage and retrieval systems, for any 
purpose, without the express written consent of TeachUcomp, Inc. 
TeachUcomp, Inc. is a registered trademark of TeachUcomp, Inc. All other registered trademarks 
are the property of their respective companies and do not imply any association with TeachUcomp, Inc. All 
rights reserved.
Copyright © 2014 TeachUcomp, Inc. All rights reserved. Printed in the United States of America. All 
rights reserved.
Trademark
Acknowledgements:
Adobe, Adobe e Acrobat, Adobe e Acrobat XI, Adobe e Acrobat t XI Pro, Adobe e SendNow, , Adobe
Photoshop, Adobe e Photoshop p Elements, Adobe e Illustrator, , and Adobe e ImageReady are e registered
trademarksofAdobeSystemsIncorporated.Windows,WindowsXP,WindowsVista,Windows7,Windows
8,MicrosoftWord2003,MicrosoftWord2007,MicrosoftWord2010,MicrosoftWord2013,MicrosoftExcel
2003,MicrosoftExcel2007,MicrosoftExcel2010,MicrosoftExcel2013,MicrosoftAccess2003,Microsoft
Access 2007, , Microsoft Access 2010, Microsoft Access 2013, Microsoft PowerPoint 2003, Microsoft
PowerPoint 2007, , Microsoft t PowerPoint t 2010, Microsoft t PowerPoint t 2013, Microsoft t Project 2007,
MicrosoftProject2010,MicrosoftProject2013,MicrosoftOutlook2003,MicrosoftOutlook2007,Microsoft
Outlook 2010, Microsoft Outlook k 2013, Microsoft t Publisher 2003, Microsoft t Publisher r 2007, Microsoft
Publisher2010,MicrosoftPublisher2013,Microsoft Office 2003, Microsoft Office2007,MicrosoftOffice
2010,MicrosoftOffice2013,MicrosoftInternetExplorer,WindowsLive,WindowsDefender,andMicrosoft
Security Essentials are registeredtrademarks ofMicrosoftCorporation. Otherbrand names and product
namesaretrademarksorregisteredtrademarksoftheirrespectiveholders.
Disclaimer
:
Whileeveryprecautionhasbeenmadeintheproductionofthisbook,TeachUcomp,Inc.assumes
noresponsibilityforerrorsoromissions.Norisanyliabilityassumedfordamagesresultingfromtheuseof
theinformationcontainedherein.Thesetrainingmaterialsareprovidedwithoutanywarrantywhatsoever,
including,butnotlimitedto,theimpliedwarrantiesofmerchantabilityorfitnessforaparticularpurpose.All
namesofpersonsorcompaniesinthismanualarefictional,unlessotherwisenoted.
Sample- for evaluation purposes only!
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3
Introductory Acrobat XI
©TeachUcomp, Inc.
Welcome to TeachUcomp, Inc.’s Mastering Acrobat Made
Easy™v.XIcourse.ThiscourseintroducesthestudenttoAdobe
AcrobatXI Pro, a powerfulprogramthat createsand editsPDF
documents.PDFstandsfor“portabledocumentformat.”Because
PDFdocumentscanbeviewedbyanyonewhohasinstalledthe
freeAdobeReaderapplication,itisnot necessaryfora userto
havethesameapplicationwhichcreatedaPDFdocumenttosee
the contents of f the PDF document. . PDF F files preserve e the
integrityof graphicsand text,and renderthem m accuratelywhen
viewed on another device, , regardless s of the e settings or
preferencesofthedevice.PDFscancontainmanydifferenttypes
of information, from m text t and d photographs to o sound clips s and
video.
Thispartofthecourseisdesignedtogiveastudentwithlittle
ornoknowledgeoftheprogramafirmskillsbaseinusingAdobe
AcrobatXIPro.
Introduction and Overview
Sample- for evaluation purposes only!
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4
Introductory Acrobat XI
©TeachUcomp, Inc.
Table of Contents
Topic:
Page(s):
CHAPTER 1-Getting Acquainted with Acrobat
5
1.1-Introduction to Adobe Acrobat Pro and PDFs
6
1.2-The Acrobat Environment
7-8
1.3-The Toolbars
8-10
1.4-The Navigation Pane
11-12
1.5-The Task Pane
13-14
1.6-Opening & Creating PDFs and Using the Welcome Screen
15
1.7-Customizing Toolbars
16-17
1.8-Customizing the Quick Tools in the Quick Tools Toolbar
18
1.9-Creating and Selecting Tool Sets
19-20
1.10-Managing Tool Sets
20-21
1.11-Using the Pages Panel
22-23
1.12-Selecting and Copying Text and Graphics
23
1.13-Rotating Pages
24
1.14-Changing the Viewing Options
25
1.15-Using the Zoom Tools
26-27
1.16-Reviewing Preferences
27-28
1.17-Finding Words and Phrases
29
1.18-Searching a PDF and Using the Search Panel
30
1.19-Sharing PDFs by Email and with Adobe SendNow
31
Getting Acquainted with Acrobat-Actions
32-47
Getting Acquainted with Acrobat
-
Exercises
48
-
51
CHAPTER 2-Creating PDFs
52
2.1-The Create Command
53
2.2-Creating PDFs from Files
53
2.3-Creating PDFs Using the PDF Printer
54
2.4-Adobe PDF Settings
54-55
2.5-Creating and Modifying Preset Adobe PDF Settings
56
2.6-The General Category in Preset Adobe PDF Settings
57
2.7-The Images Category in Preset Adobe PDF Settings
58
2.8-The Fonts Category in Preset Adobe PDF Settings
59
2.9-The Color Category in Preset Adobe PDF Settings
60
2.10-The Advanced Category in Preset Adobe PDF Settings
61
2.11-The Standards Category in Preset Adobe PDF Settings
62
2.12-Creating PDFs Using Microsoft Office
63
2.13-Creating PDFs in Excel, PowerPoint, and Word
64
2.14-PDF Preferences in Excel, PowerPoint, and Word
64-66
2.15-Create PDF and Email in Excel, PowerPoint, and Word
67
2.16-Mail Merge and Email in Word
67
2.17-Create and Review in Excel, PowerPoint, and Word
68
2.18-Importing Acrobat Comments in Word
69
2.19-Embed Flash in PowerPoint and Word
70
2.20-Converting Selected Messages to PDF in Outlook
71
2.21-Converting Folders to PDF in Outlook
71-72
2.22-PDF Settings and Automatic Archival in Outlook
72-73
2.23-Scanning into a PDF Document
74
2.24-Creating PDFs from Adobe Applications
74
2.25-Creating PDFs from Web Pages
75
Creating PDFs-Actions
76-97
Creating PDFs
-
Exercises
98
Topic:
Page(s):
CHAPTER 3-Basic PDF Editing
99
3.1-Initial View Settings for PDFs
100
3.2-Full Screen Mode
100
3.3-Adding, Formatting, Resizing, Rotating and Moving Text
101
3.4-Editing Text
102
3.5-Managing Text Flow with Articles
102-103
3.6-Adding and Editing Images
104
3.7-Changing the Page Number Display
105
3.8-Cropping Pages and Documents
105
Basic PDF Editing-Actions
106-111
Basic PDF Editing
-
Exercises
112
CHAPTER 4-Advanced PDF Editing
113
4.1-Adding and Removing Watermarks
114-115
4.2-Adding and Removing Page Backgrounds
115-116
4.3-Adding Headers and Footers
117-118
4.4-Attaching Files to a PDF
118
4.5-Adding Metadata
118
4.6-Optimizing a PDF for File Size and Compatibility
119-120
Advanced PDF Editing-Actions
121-126
Advanced PDF Editing
-
Exercises
127
-
128
CHAPTER 5-Bookmarks
129
5.1-Using Bookmarks in a PDF
130
5.2-Modifying and Organizing Bookmarks
131
5.3-Assigning Actions to Bookmarks
131
Bookmarks-Actions
132-133
Bookmarks
-
Exercises
134
-
135
CHAPTER 6-Adding Multimedia Content and Interactivity
136
6.1-Creating Links with the Link Tool
137
6.2-Creating and Editing Buttons
138-139
6.3-Adding Video, Sound, and SWF Files
140-141
6.4-Adding 3D Content to PDFs
141-142
6.5-Adding Page Transitions
142
Adding Multimedia Content and Interactivity-Actions
143-149
Adding Multimedia Content and Interactivity
-
Exercises
150
-
151
CHAPTER 7-Combining and Rearranging PDFs
152
7.1-Extracting and Replacing Pages
153
7.2-Splitting a PDF into Multiple Files
154
7.3-Inserting Pages from Files and Other Sources
155
7.4-Moving and Copying Pages
155
7.5-Combining PDFs
155-156
Combining and Rearranging PDFs-Actions
157-160
Combining and Rearranging PDFs
-
Exercises
161
-
162
CHAPTER 8-Exporting and Converting Content
163
8.1-Exporting Text
164
8.2-Exporting Images
164
8.3-Exporting PDFs to Microsoft Word
165
8.4-Exporting PDFs to Microsoft Excel
165
8.5-Exporting PDFs to Microsoft PowerPoint
165
Exporting and Converting Content-Actions
166-167
Exporting and Converting Content
-
Exercises
168
Acrobat XI Keyboard Shortcuts
169
-
172
Sample- for evaluation purposes only!
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5
Introductory Acrobat XI
©TeachUcomp, Inc.
CHAPTER 1-
Getting Acquainted with Acrobat
1.1-Introduction to Adobe Acrobat Pro and PDFs
1.2-The Acrobat Environment
1.3-The Toolbars
1.4-The Navigation Pane
1.5-The Task Pane
1.6-Opening & Creating PDFs and Using the Welcome Screen
1.7-Customizing Toolbars
1.8-Customizing the Quick Tools in the Quick Tools Toolbar
1.9-Creating and Selecting Tool Sets
1.10-Managing Tool Sets
1.11-Using the Pages Panel
1.12-Selecting and Copying Text and Graphics
1.13-Rotating Pages
1.14-Changing the Viewing Options
1.15-Using the Zoom Tools
1.16-Reviewing Preferences
1.17-Finding Words and Phrases
1.18-Searching a PDF and Using the Search Panel
1.19-Sharing PDFs by Email and with Adobe SendNow
Sample- for evaluation purposes only!
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6
Introductory Acrobat XI
©TeachUcomp, Inc.
Getting Acquainted with Acrobat
1
.1-IntroductiontoAdobeAcrobatProandPDFs:
Adobe Acrobat is a powerful program that creates and edits PDF F documents. . PDF stands for
“portabledocumentformat.”BecausePDFdocumentscanbeviewedbyanyonewhohasinstalledthefree
AdobeReaderapplication,itisnotnecessaryforausertohavethesameapplicationwhichcreatedthe
PDFdocumenttoseethecontentsofthePDFdocument.PDFdocumentspreservetheintegrityofgraphics
and text, and render them faithfully when viewed on n another r device, regardless of the settings s or
preferencesofthedevice.PDFscancontainmanydifferenttypesofinformation,fromtextandphotographs
tosoundclipsandvideo.
ManysoftwareapplicationscansavedocumentsasPDFfiles.MicrosoftWord,Excel,PowerPoint,
andAdobePhotoshopareafewcommonprogramsthatwillletyousaveafileasaPDF.However,many
people agree that Adobe Acrobat t is s the best t program m to use for creating PDFs, because Acrobat is
specificallydesignedforworkingwithPDFs.Acrobatisapowerful,versatileapplicationthatallowsyouto
createnewPDFs,editexistingPDFs,andconvertmanyotherfiletypestoPDFs.Acrobatcanalsobeused
tocollectdatafrompeoplewhoviewaPDFthroughtheuseofinteractiveformswithinthePDF.
TherearethreeAdobeapplications thatrelate primarilytoPDFs:Reader,AcrobatStandard,and
AcrobatPro.AdobeReaderisafreeapplicationthatcanbequicklydownloadedfromtheInternet.Reader
isthemostlimited intermsof whattheprogramcando. As the name suggests,itis used primarily for
viewingPDFdocuments.AdobeReaderallowsuserstoview,search,andprintPDFfiles.AdobeReaderXI
alsoallowsuserstocommentonfilesusingstickynotesandmarkups.
Adobe Acrobat Standard does everything that Adobe Reader can do, and d much more. . Acrobat
Standardallowsuserstocreate,modify,andconvertPDFdocuments.YoucanbuildaPDFdocumentfrom
thegroundup,oreditanexistingPDF.AcrobatStandardalsoallowsyoutocreatePDFfilesfromwithin
any application n that t can print. . For example, Microsoft Word, Excel, , and d PowerPoint t files can n all be
convertedtoPDFswithease.AcrobatcanevendoabitofthereversebycreatingWordfilesandExcel
spreadsheetsoutofPDFs.AcrobatStandardXIisalsocapableofperformingopticalcharacterrecognition,
orOCR,onscannedtext.AcrobatStandardisalsoabletocapturewebpagesasinteractivePDFfilesthat
canbeviewedoffline.Thispowerfulapplicationevenallowstheusertoinitiateshareddocumentreviews,
wherecommentscanbeimportedandexportedasdatasets.OneconcernforMacusersisthat,although
AdobeReaderandAdobeAcrobatProareavailableontheMacsystem,AcrobatStandardisonlyavailable
forWindows.So,ifyou’reaMacuser,youronlyoptionifyouwanttoworkwithAdobeAcrobatistogetthe
Proversion.
Adobe Acrobat XI Pro does everything thatAcrobatStandard can do,andmuch more. Notably,
AcrobatProallowsuserstoconvertPDFdocumentsintoPowerPointpresentationswithease.Prousers
canalsoconvertAutodesk®,AutoCAD®,MicrosoftVisioandMicrosoftProjectfilestoPDFs.AcrobatPro
alsoallowsyoutocreatePDFportfolios,aswellasindexesofdocumentswhichcanbesearchedacross
multiplePDFfiles.YoucanalsoapplyBatesnumberingtoasetofdocumentsusingAcrobatPro.ThePro
versionalsoallowstheusertoexaminecontentusingtheObjectInspector,whichmakesoptimizingPDFs
forpublicationorprintingmuchmorestreamlined.AcrobatProcanperformcolorconversions,andyoucan
previewandpreflightinordertomaximizeprintqualityandmakedigitalpublicationmoreefficient.Acrobat
XIProallowsuserstodigitallysignPDFsandforms,andallowsforthepermanentredactionofsensitive
informationinadocument.Whenusedindocumentreviews,AcrobatProallowsmarkupsandcommentsto
beexportedtoMicrosoftWordinordertotrackchanges.
Sample- for evaluation purposes only!
7
Introductory Acrobat XI
©TeachUcomp, Inc.
Getting Acquainted with Acrobat
1
.2-TheAcrobatEnvironment:
IfyouarenewtoAdobeAcrobat,youshouldbeginbyfamiliarizingyourselfwithAcrobat’sworking
environment.Startbylearningthenamesandlocationsofthevarioustoolsthatyouwillneedtocreateand
editPDFs.ThefirstobjecttoexamineistheTitleBar,whichislocatedattheverytopoftheapplication
window.TothefarleftoftheTitleBar,youwillseeanAcrobaticon.InthecenteroftheTitleBar,youwill
seethenameoftheactivedocumentaswellastheapplicationname.Ifyoudon’thaveadocumentopen,
thecenteroftheTitleBarwillonlydisplaythenameoftheapplication.TotherightoftheTitleBar,youwill
seethe“Minimize”button,the“RestoreDown/Maximize”button,andthe“Close”button.
ImmediatelybelowtheTitleBar,youwillseetheMenuBar.TheMenuBarcontainsthe“File”“Edit”
“View”“Window”and“Help”menucommands.Clickingonanyofthesecommandswillopenitsassociated
drop-downmenu.TothefarrightoftheMenuBaristhe“CloseDocument”button.Clickingthisbuttonwill
closeanopendocumentwithoutexitingtheprogram,afterpromptingyoutosaveanychanges.
UndertheMenuBar,youwillseethe“top”toolbarofthetwotoolbarsthatareshownbydefault.
Adobeprovidesno“official”nameforthistoolbar.Bydefaultitisdividedintothreesectionsfromlefttoright.
Inthefirstsectionisthe“Create”button.Followingthedividerlinetotherightarethebuttonsforthe“File
Tools.”Followingthe dividerto theright ofthosebuttonsisthe QuickTools toolbar, whichcontainsthe
buttonsforyourcurrentlyselectedtoolset.Wewilldiscusswhatatoolsetisinalaterlesson.Notethat,in
theinterestofspecifyingwhichofthetwotoolbarsthiscoursemaybereferringtoatanypointintime,this
course will refertothisentiretoolbaras the “Quick Toolstoolbar.”Beneaththat toolbar istheCommon
Toolstoolbar.Wewillexaminethetoolsinbothofthesetoolbarsmorethoroughlyinthenextlesson.
To the left of the main document window, you will see the Navigation Pane. This s vertical l pane
containsfourbuttons.Clickinganyofthesebuttonswillexpandthepane,andclickingthebuttonagainwill
collapsethepane.Youcanalsocollapsethepanebyclickingthe“Close”buttonfoundatthetoprightofthe
Task Pane buttons
Menu Bar
Title Bar
Main Document window
Navigation Pane buttons
Quick Tools toolbar
Common Tools toolbar
Sample- for evaluation purposes only!
8
Introductory Acrobat XI
©TeachUcomp, Inc.
Getting Acquainted with Acrobat
1
.2-TheAcrobatEnvironment-(cont’d.):
pane.TheNavigationPanecanbeexpandedtofilltheentireworkspacebyclickingthe“Expand”button
nexttothe“Close”buttoninthepane.WewillexaminetheNavigationPanemorecloselyinafuturelesson.
Fornow,understandthattheNavigationPanebuttonsareusefulforfindingdifferentareasandfilesinan
openPDFdocument.
Acrobat’sTaskPaneislocatedtotherightofthemaindocumentwindow.Youcanclickthe“Tools,”
“Sign,” and “Comment” ” buttons found at t the e far right of f the e Common Tools toolbar to display their
associatedcontentwithintheTaskPane.Clickingthesamebuttonagainwillcollapsethepane.TheTools
panecontainsawidevarietyoftoolswhichperformmanytasksinAcrobat.TheToolspaneisalsohighly
customizable,allowing users to show orhidespecific tools.You canevencreateyourown customtool
pane.Wewillexaminethesepanesmorecloselyinafuturelesson.
ThespacebetweentheNavigationPaneandtheToolspaneisthemaindocumentwindow.When
youfirstopenAcrobat,themaindocumentwindowwilldisplaytheWelcomescreen.Fromthisscreen,you
canclicktoopenrecentfiles,ornavigatetofindthefileyouwanttoopen.Youcanalsochoosefromalistof
tasksontherightsideofthewelcomescreen.Forexample,clickingthe“CreatePDF”buttonwilllaunchthe
“Open”dialogbox,whereyoucannavigatetofindafiletoconverttoPDF.OnceyouopenaPDFfilein
Acrobat,theWelcomescreendisappears,andtheopendocumenttakesitsplace.
1
.3-TheToolbars:
Acrobat’sQuickToolstoolbarcontainsseveralbuttonsthatprovidecommandsforcreating,saving,
exporting,and editing PDF files.To thefarleft ofthe Quick Tools toolbaristhe“Create”button.When
clicked,the“Create”buttonwillopenadrop-downmenuthatyoucanusetobegintheprocessofcreatinga
new PDF.Users s can n choose to createa PDF from afile on the computer’s hard drive or clipboard,a
scanned document, or even a a web page. . The “Create” button also o contains s commands for combining
severalfilesintoonePDF,aswellcommandsforcreatingformsandPDFportfolios.
Totherightofthe“Create”buttonisthe“Openfile”button.Clickingthisbuttonwilllaunchthe“Open”
dialogbox,whereyoucannavigatetofindthefileyouwanttoopen.Totherightofthe“Openfile”buttonis
the“Savefile”button.Whenclicked,thisbuttonwillsavechangestoyourdocument.Ifyouaresavinga
documentforthefirsttime,the“Savefile”buttonwilllaunchthe“SaveAs”dialogbox,whichwillpromptyou
tonameyourfileandchoosealocationforyourfiletobesaved.Totherightofthe“Savefile”buttonisa
buttonthatlookslikeacloudwithagreenupward-pointingarrowontopofit.Thisbuttonallowsyoutosave
filestoAcrobat.com,sothatyoucanaccessthemfromanycomputerthathasaninternetconnection.In
Quick Tools Toolbar
Create
Open
file
Save
file
Save to 
Acrobat.com
Print 
file
Sign
file
Edit current
tool set
Add sticky 
note
Highlight 
text
Delete 
page
Rotate 
page
Email
file
Insert page from 
another file
Customize
Edit text 
& images
View file in 
Read Mode
Sample- for evaluation purposes only!
9
Introductory Acrobat XI
©TeachUcomp, Inc.
Getting Acquainted with Acrobat
1
.3-TheToolbars-(cont’d.):
ordertoaccessAcrobat’scloudfeature,usersmustfirstcreateafreeprofileonAcrobat.com.Justtothe
rightofthe“Acrobatcloud”buttonisthe“Printfile”button.Clickingthisbuttonwilllaunchthe“Print”dialog
box, where you can choose printpreferences.To therightof the“Print file” button is the“Sign”button.
Clickingthisbuttonisaquickwaytoexpandthe“Sign”taskpane,whereyouwillfindcommandsrelatedto
addingandsolicitingdigitalsignaturestoPDFs.Totherightofthe“Sign”buttonisabuttonthatlookslike
anenvelope.Thisisthe “Sendemail” button. Clicking itwilllaunch the “SendEmail”dialog box,which
containscommandsforsendingyourcurrentfileasanemailattachment.
Totherightofthe“Sendemail”buttonisathinverticallinethatdoesn’treactwhenyouhoveroverit,
andcannotbeclicked.Thislineisknownasa“Divider,”anditsfunctionispurelyorganizational.Dividers
separatedifferentgroupsofbuttons.TotherightoftheDivideristhe“EditCurrentToolSet”button.When
clicked,thisbuttonwilllaunch the“EditTool Set”dialog box,whichallows youtocustomizethe buttons
withinyourcurrentlyselectedtoolset.Tothe right ofthe “EditTool Set”button is the“Addstickynote”
button,whichletsyouadd comments toaPDF.Totheright ofthat is the“Highlighttext”button,which
allowsyoutoapplyhighlightingtotextinaPDF.Thebuttonnexttotherightisthe“Deletepage”button,
whichallows youto deletea page,or arange ofpages,from aPDF. Tothe right ofthe “Deletepage”
button,isthe“Rotatepage”button,whichlaunchesthe“RotatePages”dialogbox.Totherightofthat,isthe
“Insertpagefromanotherfile”button,whichdoeswhatitsnamesuggestsbylaunchingthe“SelectFileTo
Insert”dialogbox.Thefinalbuttoninthisgroupisthe“EditTextandImages”button.Whenyouclickit,the
“ContentEditing”sectionoftheToolsPaneexpands,andyouwillfindbasictoolsforeditingPDFs.
Noticethat,whenyouhoverthemouse pointeroverdifferentbuttonsinthe Quick Tools toolbar,
different“screentips”aredisplayed.Someofthesescreentipsincludekeyboardshortcuts.Alsonoticealot
ofblank spacetotherightof thebutton groupingsintheQuick Tools toolbar.Whenyou customizethis
toolbar,thespecificfeaturesandcommandsthatyouwanttobeabletoaccessquicklywillbeaddedtothis
blankareaasnewbuttons.We’llexaminehowtocustomizetheQuickToolstoolbarinafuturelesson.At
therightsideoftheQuickToolstoolbar,isthe“Customize”button.Whenyouclickit,you’llseeadrop-down
menuthatcontainscommandsforcustomizingtoolsets.AtthefarrightoftheQuickToolstoolbar,you’ll
seethe“ViewfileinReadMode”button.Whenyouclickit,thetoolbarsandtaskpanesdisappear,andthe
openPDFfileisresizedtofillthewindow.You’llnoticethatasemitransparent,floatingtoolbarappearsat
thebottomofthedocumentwhenyoumoveyourmouseoverthatarea.ToexitReadMode,simplyclickthe
house-shaped“Showmaintoolbar”button,andtheworkspacereturnstoitsformerappearance.
Nowlet’stakealookattheCommonToolstoolbar.Thistoolbar,foundimmediatelyundertheQuick
Toolstoolbar,providesnavigationbuttons.Onthefarleft,thefirstbuttonsarethe“Show previouspage”
and“Show nextpage”buttons. . Tothe right ofthese buttons, you’ll see a whitetextbox,followedbya
Common Tools Toolbar
Show 
previous page
Show next 
page
Selection 
tool
Current/Total 
page(s)
Zoom 
out
Pan 
tool
Zoom 
in
Magnification 
levels
Fit to window 
width
Fit full page 
to window
Show Sign 
pane
Show Tools 
pane
Show Comment 
pane
Sample- for evaluation purposes only!
10
Introductory Acrobat XI
©TeachUcomp, Inc.
Getting Acquainted with Acrobat
1
.3-TheToolbars-(cont’d.):
greyed-outslash andanumber.ThegreynumberisthetotalnumberofpagesintheopenPDFfile.By
clickingintothewhitetextbox,youcanenteranumberusingthekeyboardandjumpimmediatelytothat
pagewhenyoupressthe“Enter”key.Thiscanbeveryhandywhenyouwanttogotoaspecificpageina
verylongPDF.Youcanjustenterthepagenumberwithouthavingtoclickorscrollthroughalotofpages.
Justtotherightof thetotal numberofpagesisAcrobat’s“Selection tool.”Thisis Acrobat’s defaulttool,
whichmeansthisistheactivetoolwhenyoufirstopentheprogram.TotherightoftheSelectiontool,you’ll
seeabuttonwithahandonit.ThisiscommonlyreferredtoastheHandtool.Clickingthisbuttonallowsyou
topanaround apagewhenitismagnified.Justtotheright oftheHandtool areseveraldifferentzoom
tools.Firstaretwobuttonswith“plus”and“minus”symbolsonthem.Clickingthesebuttonswillallowyouto
zoominandoutofapage.Justtotherightofthosebuttonsisanothertextboxwithadrop-downmenunext
to it. . This is another r zoom m tool, and you can n use it in n a couple e of different ways. You u can click the
downward-pointingarrowtotherightofthemagnificationpercentage,whichwillopenadrop-downmenuof
choices.Youcanalsoclickanddragtohighlightthenumberinthewhitetextbox,andreplacetheexisting
value withyouownvalue by using the keyboard.Thiscanbe handy if youneedto see yourPDFata
specificzoomlevel.Forexample,ifyouhighlightthisvalueandreplaceitwith25,andthenhitthe“Enter”
keyonyourkeyboard,youcanseethatthePDFisdisplayedat25%.Totherightofthatzoomdrop-down
menuisthe“Fittowindowwidth”buttonandthe“Fitonefullpagetowindow”button.Whenyouusethese
differentzoomcommands,you’renotchangingthefilesizeoranyotheraspectofyourPDF.Zoomtools
only change e the e way that t your open n PDF file appears on n the screen. If your application window w is
maximized,thenafterthezoombuttonsintheCommonToolstoolbarisalargeblankarea.Thisareais
wheresomecommandbuttonsthatcorrespondtoMenuBarcommandsetsmayappearifyoucustomize
thetoolbarstoadd buttons forthosecommands.You will learn how tocustomize this toolbarin alater
lesson.OnthefarrightendoftheCommonToolstoolbar,you’llseebuttonsthatexpandAcrobat’sprimary
taskpanes
Sample- for evaluation purposes only!
Documents you may be interested
Documents you may be interested