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11
Using your Entrust certificate with Microsoft Office applications
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3
From the Encrypted e-mail section, click Settings. 
The Change Security Settings dialog box appears.
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Using Entrust certificates with Microsoft Office and Windows
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4
Click New on the dialog box. All fields clear.
5
Give your new security profile a name.
6
Choose both a signing and encryption certificate.
7
If your configuration allows it, you can choose a different signing and encryption 
algorithm from the drop-down lists. 
8
To make this profile your default, select Default Security Settings for this Secure 
Message Format.
9
Click OK.
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Using your Entrust certificate with Microsoft Office applications
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Removing message encryption in Outlook 
(Security Provider for Outlook users only)
To make messages easier to read and available for searching, you can permanently 
decrypt Microsoft Outlook messages. 
Note: This feature is only available if you installed Security Provider for Outlook.
To decrypt Microsoft Outlook messages permanently
1
In Outlook, select an encrypted message, but do not open it. 
2
Select Actions > Unsecure Selected Message. 
A progress dialog box appears. You may see warnings that you are about to 
remove a digital signature.
This action also removes any message signature.
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Using Entrust certificates with Microsoft Office and Windows
Document issue: 1.0
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2
Using your Entrust certificate with 
Windows
This chapter describes how to use your Entrust certificate with Windows.
This chapter includes the following topics:
“Securing files in folders” on page 16
“Sending a secure message from a folder” on page 20
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16
Using Entrust certificates with Microsoft Office and Windows
Document issue: 1.0
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Securing files in folders
Once you have an Entrust certificate, you can encrypt, digitally sign, or encrypt and 
sign any file. Only you can read a file you encrypt.
To encrypt and/or sign a document
1
Navigate to the folder containing the file or files you want to secure.
2
Right-click the file(s). 
A menu appears. 
17
Using your Entrust certificate with Windows
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3
Choose one of the following options:
Encrypt File
Digitally Sign File
Encrypt and Digitally Sign File
A wizard specific to the option you selected opens listing the files you selected.
4
Click Next.
Depending on which wizard you opened, a page appears that lets you choose 
signing and/or encryption certificates, and signing (hashing) and/or encryption 
algorithms.
18
Using Entrust certificates with Microsoft Office and Windows
Document issue: 1.0
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5
Select Next to accept the default settings, unless you have a clear need to change 
a certificate or algorithm.
6
If you installed Security Provider, you are asked to enter your Entrust security 
store password. This is the password you provided when you enrolled for, or 
updated, your certificate through Security Provider. (This password page may not 
appear if you entered your password recently as part of another security 
operation.)
A completion page appears listing your secured files.
19
Using your Entrust certificate with Windows
Report any errors or omissions
7
Make sure the Delete the original files on finish option is selected so that your 
original, unsecure files are deleted. 
8
Click Finish.
20
Using Entrust certificates with Microsoft Office and Windows
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Sending a secure message from a folder
Windows folders typically have an option available from the context menu for 
sending a file as an e-mail attachment. You can use your certificate to send secure 
messages, if your e-mail client supports this operation.
To send a secure message from a folder
1
Navigate to the folder containing the file(s) you want to send.
2
Right-click the file(s).
A menu appears. 
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