Prevents data leak
Data Security System
IP/MAC Address Filtering
Unknown IP or MAC
addresses will be
The data generated
for each job is
once that job is
with copy prevention data
to make a copy
Results in a blank page
Example: Unauthorised copying
Designed to protect your business assets and bring you peace of mind, Sharp’s industry-leading security solutions employ multiple levels of
security functions—both standard equipped and optional—covering a broad range of network and data security needs. The MX-3640N/
3140N/2640N safeguards sensitive data with powerful, enhanced security functions that eliminate the worry of unauthorised use and
guarantee greater protection for your conﬁdential information.
Secure Network Access
The IP/MAC address ﬁltering function provides highly secure
operation by restricting access to the MFPs on your ofﬁce network.
Only PCs that have either their IP address or MAC (media access
control) address registered are allowed to use the MFPs.
Attempted access from an
unknown IP or MAC
address will be denied,
use. The MX-3640N/3140N/
2640N also supports the
IEEE 802.1X standard for
port-based network access
control, which blocks all
access from unauthorised
Data Encryption and Overwriting
Digital copier/printers and MFPs can retain hundreds of pages of
conﬁdential information from previous jobs on their hard disks or
internal memory. To safeguard such information from
unauthorised access, the MX-3640N/3140N/2640N automatically
encrypts document data stored
on the hard disk and in the
address book. Standard-equipped
security features also provide up
to seven automatic overwrites
of data generated for each job,
protection of administrator/ﬁle/
folder passwords, and more.
Note: Contact a Sharp customer
representative for details on activating
these security functions.
The MX-3640N/3140N/2640N prevents unauthorised use by
requiring passwords for machine access. This safeguarded
solution can register up to 1,000 users in three access levels as
Administrator, User, or Guest and can designate to which function
user authentication applies. The MX-3640N/3140N/2640N can, for
example, be set to allow B/W copying by all users while restricting
colour copying to designated users. And the MX-3640N/3140N/
2640N works with an external Active Directory server to
extend user authentication to multiple MFPs and a greater number
Scan to Me Function
Scan to Me lets a logged-in authorised user send scanned data to
his/her own e-mail address simply by pressing the start button. This
eliminates the need to manually enter or select the address, thereby
preventing documents from being sent to the wrong address.
Encrypted PDF with Password Protection
To prevent unauthorised viewing of conﬁdential data, the
MX-3640N/3140N/2640N enables scanned PDF data to be
password protected and encrypted for transmission over the
network. After transmission, viewers can gain access to the
encrypted PDF only after re-entering the password.
The MX-3640N/3140N/2640N supports IPsec, a set of protocols
for securing Internet protocol (IP) communications. IPsec encrypts
and authenticates trafﬁc between speciﬁed parties, giving IPsec-
compatible products an extremely high level of network security.
Document Control Function
Document Control prevents unauthorised copying, scanning,
faxing, and ﬁling of conﬁdential documents by embedding copy
prevention data onto a document. When that data is detected,
any unauthorised attempts to copy will be cancelled or will result
in only blank-page output.
Note: Requires optional Data Security Kit. May not work for certain types of
documents or paper.
The MX-3640N/3140N/2640N’s initialisation function allows
conﬁdential information to be erased. Initialising an MFP when it’s
time to replace it prevents important resources, such as customer
information and intellectual property, from leaking out and
provides considerable peace of mind.
Secure Sockets Layer
SSL (secure sockets layer) enables the encryption of data
communications to prevent data leakage through the network
when printing via IPP, browsing secure Web pages (HTTPS), or
communicating via e-mail (SMTP and POP3) or FTP (FTPS).
Hidden Pattern Copy/Print
With this function, a watermark, such as “Conﬁdential” or “Not
for Copy,” can be embedded onto a document. If that document
is copied, the watermark will appear, alerting the user not to
Tracking Information Print
This function prints the MFP user’s name, the date, the MFP’s serial
number, job ID, and other speciﬁcs on printouts, making it
possible to track documents and
prevent data theft.
EASE OF USE
(Screen in Enlarge Display mode)
The MX-3640N/3140N/2640N can be monitored remotely through
a Web browser, letting administrators handle tasks before they
become problems. And when action or maintenance is required,
the E-Mail Status and Alert function notiﬁes administrators via
timely e-mail alerts.
The Remote Operation function lets you display the MFP’s main
control panel on your PC screen, allowing you to operate every
major function directly from your desktop.* This function also
enables the administrator to guide an MFP user through necessary
procedures and allows remote MFP operation from a wheelchair.
* Requires VNC application.
Network Utility Software
Sharp Remote Device Manager* (SRDM) gives administrators
centralised control of their networked MFPs through a standard
Web browser, making device cloning and other operations easier
and more accessible.
* Contact a Sharp customer representative for details on using this function.
Web-Based System Settings
Administrators can manage every important setting—including
user access and security as well as other controls and
conﬁgurations—through a standard Web browser right from their
MFP operation has never been so intuitive, so easy. The MX-3640N/3140N/2640N’s control panel features a wide, clear, WSVGA-resolution LCD
touchscreen. Simple ﬂick, drag, tap, (and more) gestures performed on the screen bring easy control of every document, function, and setting.
And dual-touch pinch and spread gestures enable smooth Web browsing and effortless shrinking/enlarging of Advanced Preview images. For
strain-free viewing, the MX-3640N/3140N/2640N’s user interface employs a bold scalable font in sizes that vary in line with the content on display.
The Home screen can be customised for individual users by
programming their most frequently used functions and settings,
creating shortcut keys for
quick and easy access, and
using logos, icons, background
images, and other items
prepared by the user. The
Enlarge Display mode brings
The Advanced Preview function saves you time and effort by
displaying scanned images on the LCD for conﬁrmation and
editing. Page layout and document ﬁnishes such as stapling can be
checked before the documents are printed out. Previewed pages
can be easily rotated, put in a different order, and deleted via
tap-and-drag editing right on the LCD. You can even erase speciﬁc
parts of a previewed page and insert blank pages.
• The control panel can be tilted to
ﬁve different angles* for easy
viewing, even from a wheelchair.
* Tilts to only two angles when an
optional ﬁnisher is installed.
• Easy-grip handles allow the paper drawers to be grasped from
the top as well as the bottom for easy opening and closing.
Mode tabs at the top of the screen make it easy to change job
modes (copy, fax, document ﬁling, Sharp OSA, etc.).
The Action Panel appears on the right side of the touchscreen to
guide you through operational procedures. The MFP intuits what
actions to take next and the Action Panel displays shortcut keys
and messages pertaining to those actions.
A full-size retractable QWERTY
keyboard slides out from beneath
the control panel to make text
input fast and easy.
10.1-Inch Colour LCD Touchscreen
Other User-Friendly Features
beyond the ﬁrewall
Start of day
End of day
Sharp’s belt fusing system
Direct Internet Access
The optional Web Browsing Expansion Kit gives you direct
access to the Internet for easy browsing of Web sites on the colour
touchscreen. With such quick access to information, brochures
and user manuals in PDF format as well as maps and coupons can
be printed out on the spot.
(Open Systems Architecture)
Innovative Sharp OSA technology allows you to interact with critical
business and network applications right from the LCD control panel,
offering a new realm of control and convenience. And since Sharp
OSA utilises industry-standard network protocols, the MX-3640N/
3140N/2640N can easily integrate with document management
systems, enterprise resource planning software, workﬂow
applications, and more. The latest version of Sharp OSA can reach
beyond the ﬁrewall, enabling extensive system construction and
services over the Internet. Sharp OSA brings beneﬁts such as reducing
the costs associated with system implementation and management,
as well as enabling data sharing across company branch ofﬁces or
subsidiaries—effectively enhancing total business efﬁciency.
* Requires optional MX-AMX2 and/or MX-AMX3.
Outstanding Energy Efﬁciency
To reduce power consumption, Sharp has applied its advanced technologies across all areas of this MFP, including the hardware, software,
electrical system, and supplies. As a result, the MX-3640N/3140N/2640N boasts one of the lowest power consumption rates in its class.
• Before a print*/copy
command is executed from
the control panel, the Eco
function offers suggestions
on environmentally friendly
settings, helping users
achieve even greater eco-friendly operation.
* Printing of Document Filing data and direct printing (FTP/SMB/USB).
• Eco Scan function saves energy by keeping the fusing system
shut down during jobs that don’t require the use of the fusing
system, such as Image Sending and Document Filing.
• Second-generation Mycrostoner-HG has a lower melting point
than conventional toner, allowing fusing to be carried out with
less energy. It also offers a signiﬁcantly lower consumption rate
than conventional toner.
• For further energy savings, energy-efﬁcient LED lamps are
employed in the scan unit in place of
conventional xenon lamps. A new
ASIC (application-speciﬁc integrated
circuit) also helps the MX-3640N/
3140N/2640N deliver excellent
performance and energy efﬁciency.
• Sharp’s belt fusing system
shortens the MX-3640N/
3140N/2640N’s warm-up time
to 18 seconds, contributing to
reduced overall energy
• Based on prior usage patterns, the MX-3640N/3140N/2640N
automatically determines the optimal length of time to let elapse
before going into auto power shut-off mode, helping reduce
overall power consumption. Shortly before auto power shut-off
mode begins, a message appears* on the LCD indicating that
the MFP will soon shut down and giving users the option to
* Contact a Sharp customer representative to activate this pop-up
• Power ON/OFF Schedule function automatically turns the
MX-3640N/3140N/2640N on or off according to time schedules
set by the administrator.
Sharpdesk Mobile is a mobile print/scan application that combines
the convenience of mobile devices and the efﬁciency of Sharp MFPs
to make conducting business on the go easier than ever. Documents
scanned on a Sharp MFP can be sent to a mobile device to preview
and save. Documents saved on a mobile device can be printed out
on the MFP, sent as e-mail attachments, or used in other
* Availability varies by country/region. For details, see the Sharpdesk Mobile
support Web site:
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