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NATIONAL SCIENCE FOUNDATION
Grants.Gov Application Guide
A Guide for Preparation and Submission of NSF Applications via Grants.gov
June 15, 2006
NSF-Specific Instructions for Submission via Grants.gov
Page 14
investigator (co-PI) on a Federally funded award with the exception of doctoral dissertation, postdoctoral
fellowship or research planning grants. For applicants who qualify under this latter exception, the box for
"Beginning Investigator" must be checked on the NSF Grant Application Cover Page.
5.
S
UBMISSION FOR
R
EVIEW BY
M
ULTIPLE
P
ROGRAMS
W
ITHIN
NSF
An application needs to be submitted only once to NSF, even if the applicant envisions review by multiple
programs. The submission of duplicate or substantially similar applications concurrently for review by more than
one program without prior NSF approval may result in the return of the redundant applications. (See GPG
Chapter IV, Section B (http://www.nsf.gov/pubs/gpg/nsf04_23/2.jsp#IIB2
) for further information)
6.
A
PPLICATIONS
E
LIGIBLE FOR
S
UBMISSION
In furtherance of the President's Management Agenda, in Fiscal Year 2006, NSF has identified specific programs
that will either authorize, or require, use of Grants.gov to prepare and submit proposals to NSF. NSF will revise
each of the funding opportunities identified on the list to incorporate Grants.gov submission requirements
throughout the fiscal year. Once the funding opportunity has been revised and posted to Grants.gov FIND, the
application package will become available in Grants.gov APPLY. The application package will contain the
appropriate Pure Edge forms, NSF specific forms, and the NSF Grants.gov Application Guide. Applicants are
advised that until the funding opportunity has been revised, the NSF FastLane system must be used to prepare
and submit grant applications to NSF.
Complete Listing of NSF Programs that will either authorize, or require, use of Grants.gov to prepare and
submit proposals to NSF in FY 2006: http://www.nsf.gov/bfa/dias/policy/docs/grantsgovlisting06.pdf
7.
N
EXT
S
TEPS
–
P
OST
S
UBMISSION TO
G
RANTS
.
GOV
Until an application has been received and validated by NSF, the Authorized Representatives (AR) may check the
status of an application on Grants.gov. Grants.gov requires a user login and password.
Check Application Status: https://apply.grants.gov/ApplicantLoginGetID
7.1
Grants.gov Contact Center
If the Authorized Representative (AR) has not received a confirmation message from Grants.gov within 48 hours
of submission of the application, please contact:
Telephone: 1-800-518-4726
Email: support@grants.gov
7.2
NSF IT Help Central
If the Authorized Representative (AR)
2
has not received a confirmation message from NSF within 60 hours of
submission of the application, please contact:
Telephone: 1-800-673-6188
Email: fastlane@nsf.gov
7.3
NSF FastLane System
FastLane is the NSF online website through which NSF interacts with researchers and potential researchers,
reviewers, and research administrators and their organizations.
FastLane: https://www.fastlane.nsf.gov
2
Please note that the identified PI also will receive a confirmation message from NSF.
43
NATIONAL SCIENCE FOUNDATION
Grants.Gov Application Guide
A Guide for Preparation and Submission of NSF Applications via Grants.gov
June 15, 2006
NSF-Specific Instructions for Submission via Grants.gov
Page 15
For applications submitted through Grants.gov, FastLane will be utilized by the applicant to:
• Check the status of an application after it has been received and validated by NSF. See Section 7.3.1,
Check the Status of an Application in FastLane below for more information;
• Add or correct information in the application after submission via Grants.gov and a notification is received
from NSF that the application has been inserted into FastLane. See section 7.3.2, Proposal File Update –
Post Submission and section 7.4, Warning Messages below for more information.
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After applicants receive a receipt notification from NSF, FastLane should be used to check the status of an
application.
FastLane Proposal Status: https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp
7.3.2 Proposal File Update – Post Submission
Applications submitted through Grants.gov are considered official submissions to the Federal government.
Applicants that wish to change or correct a previously submitted application must use the Proposal File Update
3
module available in the NSF FastLane System.
FastLane Proposal File Update: https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp
A request for a file update automatically will be accepted if submitted prior to:
•
the deadline date specified in a program solicitation;
•
initiation of external peer review in cases when a target date is utilized; and
•
initiation of external peer review in the case of an unsolicited application.
A request for a file update after the timeframes specified above will require acceptance by the cognizant NSF
Program Officer. Such requests may be submitted only to correct a technical problem with the application (i.e.,
formatting or print problems). Changes in the content of the application should not be requested after the
timeframes specified above. When a request is accepted, the proposed files or revisions to application attributes
will immediately replace the existing files and become part of the official application.
PIs can access the Proposal File Update Module via the "Proposal Functions" section of FastLane. Authorized
individuals in the organization's Sponsored Projects Office (or equivalent) can initiate or review requests for
proposal file updates using the "Submit Proposals/Supplements/File Updates/Withdrawals" Module via the
FastLane "Research Administration Functions."
NSF will consider only one request for a proposal file update per proposal at a time. It is anticipated that it will be
a rare occurrence for more than one file update request to be submitted for a proposal.
3
The module in FastLane that is used to update files is Proposal File Update module. The term, Proposal is the same as an
application.
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11
NATIONAL SCIENCE FOUNDATION
Grants.Gov Application Guide
A Guide for Preparation and Submission of NSF Applications via Grants.gov
June 15, 2006
NSF-Specific Instructions for Submission via Grants.gov
Page 16
7.4
Warning Messages
If an applicant receives a Warning Message email stating information needs to be added or corrected in the
application, the applicant will need to make the necessary correction(s) in the Proposal File Update module. See
7.3.2 Proposal File Update – Post Submission above for more information about file updates.
47
NATIONAL SCIENCE FOUNDATION
Grants.Gov Application Guide
A Guide for Preparation and Submission of NSF Applications via Grants.gov
June 15, 2006
Grant Application Package Instructions
Page 17
IV. GRANT APPLICATION PACKAGE INSTRUCTIONS
1.
G
RANT
A
PPLICATION
P
ACKAGE
1.1
Verify Grant Information
Verify that the information shown corresponds to the grant for which the applicant wishes to apply. Grants.gov
will auto-populate the following information:
•
Opportunity Title
•
Offering Agency
•
Catalog of Federal Domestic Assistance (CFDA) Number
•
CFDA Description
•
Opportunity Number
•
Competition ID
•
Opportunity Open Date
•
Opportunity Close Date
•
Agency Contact
1.2
Enter a Name for the Application
Check the box indicating that the applicant will be submitting applications on their own behalf (if applicable). The
check box will only be shown on funding opportunities that are open to individuals
Enter a name for the application in the * Application Filing Name field (this is a required field). This name is for
use solely by the applicant for you to track through the Grants.gov submission process. It is not used by the
receiving agency.
1.3
Open and Complete Mandatory Documents
Open and complete all of the documents listed in the “Mandatory Documents” box. Complete the SF 424 (R&R)
first. Data entered on the SF 424 (R&R) will populate other mandatory and optional forms where possible.
24
NATIONAL SCIENCE FOUNDATION
Grants.Gov Application Guide
A Guide for Preparation and Submission of NSF Applications via Grants.gov
June 15, 2006
Grant Application Package Instructions
Page 18
To open an item, simply click on it to select the item and then click on the “Open Form” button. When a form or
document has been completed, click the form/document name to select it, and then click the => button. This will
move the form/document to the “Completed Documents” box. To remove a form/document from the “Completed
Documents” box, click the form/document name to select it, and then click the <= button. This will return the
form/document to the “Mandatory Documents” or “Optional Documents” box.
1.4
Open and Complete Optional Documents
These documents can be used to provide additional support or supplemental information for the application or
may be required for specific types of funding opportunities. Reference the application package instructions for
more information regarding “Optional Documents”.
1.5
Navigating the Forms
The SF 424 (R&R) Cover Sheet, R&R Budget and NSF Application Checklist forms/documents are two or more
pages in length. The applicant must complete the mandatory fields on each page of the form/document. To
navigate to the next page of a form/document, locate the “Next” button at the top of the form and click on the
button.
Once the “Next” button has been clicked, the applicant will be taken to the next page of the form/document where
they may complete the rest of the form.
36
NATIONAL SCIENCE FOUNDATION
Grants.Gov Application Guide
A Guide for Preparation and Submission of NSF Applications via Grants.gov
June 15, 2006
Grant Application Package Instructions
Page 19
To go back to the first page of the form/document, simply click on the “Previous” button. Once all the relevant
fields have been completed, the applicant may click on the “Close Form” button to return to the Grant Application
Package screen and the list of Mandatory and Optional Documents. When a form/document is closed the
completed data is captured in the application package but the form/document is not saved. The application
package must be saved from the Grant Application Package screen. More information on saving the application
package is available in section 1.7, Saving the Application.
On the R&R Budget form/document, the applicant may enter up to 5 budget periods. To add a new budget
period, the applicant must first complete Budget Period 1. The “Next Period” button on page 3 of the R&R Budget
form/document will become active once Budget Period 1 is completed.
Many of the forms/documents in the application package require the applicant to attach files. As stated in section
3.1, Portable Document Format (PDF), NSF requires that all attachments be submitted in PDF format. All
attachments must also have a unique name to identify the attachment. Attachments with duplicate names will not
be processed by NSF and will require resubmission of the application package through Grants.gov.
The R&R Subaward Budget Attachment(s) Form and the R&R Additional Senior/Key Person (Expanded) Form
allow the applicant to attach additional PureEdge forms. Chapter V, Sections 3.17 and 5.7 provide detailed
instructions for the navigation of both forms.
1.6
Accessing Help Tips
The applicant may access help tips while completing the application package by clicking on the help mode button
located in the menu bar at the top of the screen. This button is shown below and is represented by an arrow and
a question mark.
A question mark will appear next to the applicant’s browser cursor once the help mode button has been clicked.
The applicant may use their cursor to scroll over each field on the form/document to reveal help text for each field.
Click on the help mode button again to return the cursor to normal.
1.7
Saving the Application
The Save button only appears on the Grant Application Package screen. It is recommended that after the
applicant completes each form/document that they click on the “Close Form” button to close the form and then
save the application package by clicking on the “Save” button at the top of the Grant Application Package Screen.
It is important to note that the application package will be saved to the last active directory on the applicant’s
42
NATIONAL SCIENCE FOUNDATION
Grants.Gov Application Guide
A Guide for Preparation and Submission of NSF Applications via Grants.gov
June 15, 2006
Grant Application Package Instructions
Page 20
computer. Therefore, the applicant should save the application package to their hard drive where it can easily be
located. The applicant may save their application package at any time and should save the application package
with the same file name each time. An error message will occur each time that the applicant saves the form
before completing all of the mandatory fields on the mandatory forms or the optional forms moved to the Optional
Completed Documents for Submission column on the application package.
The applicant may ignore this warning. This warning will not appear once all of the mandatory fields have been
completed on all of the forms/documents in the application package.
11..88
CChheecckk PPaacckkaaggee ffoorr EErrrroorrss
To initiate the Grants.gov edit check process, simply click on the “Check Package for Errors” button at the top of
the screen.
This process will identify all mandatory fields that have not been completed by the applicant. These errors will be
displayed one at a time.
No checks against NSF’s business rules will take place at this time.
1.9
Submitting the Application
The AR must open the Internet Explorer browser, open the application and then press the Submit button. To
submit the application:
1.
Close all open browser(s) and running applications.
2.
Open Internet Explorer.
3.
From the tool bar, click File > Open. The Open window appears.
4.
Click the Browse button located at the bottom right of the window. A Browse menu opens. At the bottom
of this screen there is a Files of type: drop-down menu.
5.
Click the drop-down arrow and click All Files.
6.
At the top of the screen there is a Look in: drop-down menu. Click the drop down arrow and browse to
the physical location where the application file is located on your hard disk. Select the application.
7.
Double-click the application or click Open and then click OK.
8.
Internet Explorer will open the application. This may take a few moments. Please be patient.
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