Chapter 1 How to start the program
By default OmniPage uses its own scanning interface, located in the Scanner panel of
the Options dialog box. If you want to use your scanner’s own interface instead, choose
Advanced settings... and select this. Click Hint editor... and choose Edit hints... only if
you are experienced in configuring scanners or have been advised by Technical Support
to do so.
Click Next to start the tests. For the Basic scan test, insert a test page into your scanner.
The wizard will scan using your scanner manufacturer’s software. Click on Next. Your
scanner’s native user-interface will appear.
Click on Scan to begin the sample scan.
If necessary, click on Missing Image… or Improper Orientation... and make the
Once the image appears correctly in the window, click on Next.
Move through the remaining requested tests, following the instructions on the screen.
When all the requested tests have been completed successfully, the Scanner Wizard
reports and invites you to click on Finish.
You have successfully configured your scanner to work with OmniPage 18!
To change the scanner settings at a later time, or to setup or remove a scanner, reopen the
Scanner Setup Wizard from the Windows Start menu or from the Scanner panel of the Options
To test and repair an improperly functioning scanner, open the wizard and select ‘Test the
current scanner or digital camera’ in the second panel, then work through the procedure
described above, maybe using advice received from Technical Support.
To specify a different default scanner, open the wizard to reach the list of setup scanners. Move
the highlight to the desired scanner and be sure to close the wizard with Finish.
To get updated settings for your current scanner, open the wizard, request a fresh database
download in the first screen, then choose ‘Use current settings with current device’, click Next
and then Finish.
How to start the program
To start OmniPage 18 do one of the following:
Click Start in the Windows taskbar and choose All Programs > Nuance > OmniPage 18
> OmniPage [Professional] 18.
Chapter 1 Registering your software
Double-click the OmniPage icon in the program’s installation folder or on
the Windows desktop if placed there.
Double-click an OmniPage Document (OPD) icon or file name; the clicked
Right-click one or more image file icons or file names for a shortcut menu.
Select Open With... OmniPage application. The images are loaded into the
On opening, OmniPage’s title screen is displayed and then a view selection panel. OmniPage
has three basic view types. For details, see The OmniPage Desktop and Views in the next
chapter. It provides an introduction to the program’s main working areas.
There are several ways of running the program with a limited interface:
Use the Batch Manager program. Click Start in the Windows taskbar and choose All
Programs > Nuance > OmniPage 18 > OmniPage Batch Manager. See the Workflows
Click Acquire Text from the File menu of an application registered with the Direct
OCR™ facility. See “How to set up Direct OCR” in the Processing Documents chapter.
Right-click on one or more image file icons or file names in Wndows Explorer for a
shortcut menu. Select OmniPage 18 and choose a target format, or the Convert Now
Wizard or a workflow from its sub-menu. The files will be processed according to the
workflow instructions. See the Workflows chapter.
Click the OmniPage Agent icon
on the taskbar. Choose a workflow to start the
program and run the workflow.
Use OmniPage 18 with Nuance’s PaperPort document management product, to add
OCR services. See “How to use OmniPage with PaperPort” in the Using OmniPage
Registering your software
Nuance’s online registration runs at the end of installation. Please ensure web access is
available. We provide an easy electronic form that can be completed in less than five minutes.
When the form is filled, click Submit. If you did not register the software during installation,
you will be periodically invited to register later. You can go to www.nuance.com to register
online. Click on Support and from the main support screen choose Register in the left-hand
Chapter 1 Activating OmniPage
You will be invited to activate the product at the end of installation. Please ensure that web
access is available. Provided your serial number is found at its storage location and has been
correctly entered, no user interaction is required and no personal information is transmitted. If
you do not activate the product at installation time, you will be invited to do this each time you
invoke the program. OmniPage 18 can be launched only a limited number of times without
activation. We recommend Automatic Activation.
Uninstalling the software
Sometimes uninstalling and then reinstalling OmniPage will solve a problem. The OmniPage
Uninstall program will not remove files containing recognition results or any of the following
Zone templates (*.zon)
Image enhancement templates (*.ipp)
Training files (*.otn)
User dictionaries (*.ud)
OmniPage Documents (*.opd)
Job files (*.opj)
Workflow files (*.xwf)
To uninstall you must be logged into your computer with administrator privileges.
To uninstall or reinstall OmniPage:
Click Start in the Windows taskbar and choose the Control Panel and then Uninstall a
program (in earlier Windows versions: Add/Remove Programs).
Select OmniPage and click Uninstall (in earlier Windows versions: Remove).
Click Yes in the dialog box that appears to confirm removal.
Select Yes to restart your computer immediately, or No if you plan to restart later.
Follow instructions until the process is finished.
When you uninstall OmniPage, the link to your scanner is also uninstalled. You must setup your
scanner again with OmniPage if you reinstall the program. All RealSpeak® modules that were
installed with the program will also be uninstalled. With OmniPage 18 Professional, Nuance
PDF Create 7 and PaperPort must be uninstalled separately.
Chapter 2 OmniPage Documents
OmniPage 18 uses optical character recognition (OCR) technology to transform text from
scanned pages or image files into editable text for use in your favorite computer applications.
In addition to text recognition, OmniPage can retain the following elements and attributes of a
document through the OCR process.
Graphics (photos, logos)
Form elements (checkboxes, radio buttons, text fields)
Text formatting (character and paragraph)
Page formatting (column structures, table formats, headings, placing of graphics)
Documents in OmniPage
A document in OmniPage consists of one image for each document page. After you perform
OCR, the document will also contain recognized text, displayed in the Text Editor, possibly
along with graphics, tables and form elements
An OmniPage Document (.opd) contains the original page images (optionally pre-
processed) with any zones placed on them. After recognition, the OPD also contains
the recognition results.
An OmniPage Document can contain an embedded user dictionary, training file,
zone template file, or an image enhancement template file. This can increase file size
considerably but makes the OPD more portable. To embed a file, open the relevant dialog box
from the Tools menu, select the desired file and click Embed. Use the Extract button to get a
local copy of an embedded file inside an OPD you have received.
When you open an OmniPage Document, its settings are applied, replacing those existing in
Chapter 2 The OmniPage Desktop and Views
The OmniPage Desktop and Views
OmniPage comes with three different views to suit your task.
Classic View - This view has a similar look and feel to previous versions of
Flexible View - This view provides an alternate layout of the OmniPage function
panels stacked in a tabbed view to give each panel more space.
Quick Convert View - This view is designed for quick and easy document conversion
without having to learn a lot. The most important conversion options are clearly
visible on one screen.
Use the Window menu to switch between views and to save your own custom view (see later).
On starting a new session you receive the view and screen arrangement that was in force
when the program was last closed.
All three views can be reset to default values using ‘Reset Current View’ in the Windows
OmniPage has a set of panels that can be docked (tabbed or tiled), floated, resized, minimized
and restored separately. These include: Thumbnails, Page Image, Text Editor, Document
Manager, Easy Loader, Workflow Status, and Help. To float a panel double-click its title bar
or tab. To restore the floating panel to its previous docked position, double-click its title bar.
To dock it to a new location, drag it to that location. A colored rectangle shows the docking
position - release the mouse button to dock it. To see all possible docking positions one after
the other (tiles and tabs), drag the panel over the OmniPage main window, holding down the
left mouse button and pressing the spacebar repeatedly. When the desired location is indicated
by coloring, release the mouse button. To move a floating panel without docking displays,
keep CTRL pushed while dragging.
In Classic View, the default OmniPage Desktop has four main tiled working areas, separated
by splitters: the Document Manager, the Page Image, Thumbnails and the Text Editor. The
Page Image has an Image toolbar and the Text Editor has a Formatting toolbar.
Chapter 2 The OmniPage Desktop and Views
OmniPage toolbox: This Toolbox lets you drive the processing.
Thumbnails panel: This displays page thumbnails.
Document Manager: This provides an overview of your document with a table. Each row
represents one page. Columns present statistical or status information for each page, and
(where appropriate) document totals.
Page Image: This displays the image of the current page with its zones. When a page is
displayed, the Image toolbar is available.
Text Editor: Displays recognition results from the current page.
Panels can be re-arranged freely - horizontally or vertically; use the Window menu to open the
Easy Loader, Workflow Status or Help panels. Panels can be minimized or closed, but not
tabbed. To restore the default Classic View appearance, choose Reset Current View in the
Chapter 2 The OmniPage Desktop and Views
Use this view to set up the OmniPage workspace so that it fits your task optimally. By default
all panels appear. There are five tabs: Page Image (including Thumbnails), Text Editor, Easy
Loader, Workflow Status and Help. The Document Manager appears in a horizontal panel at
the base of the working area. You can undock, move, minimize, group or close panels as
already described. Drag a tab onto the working area to convert it to a Classic-type tiled panel.
Drag it back to the tab bar to revert to a tabbed panel, or use the Spacebar as already
described. If panels are grouped, the tab name shows the active one. To restore the default
Flexible View appearance, choose Reset Current View in the Window menu.
Easy Loader provides a Windows Explorer type file listing and functionality that can remain
open during the session, allowing quick file selection and assembly (see Chapter 4, page 30).
Maximizing workspace (single screen)
Load a document. Open the panels you want to use. Grab them by their
captions one by one, and drag them so that they dock beside the active
one as tabs. You can also dock Help to avoid handling two separate
Working with recognition results (single screen)
Load a document and have it recognized. Close all panels except the
Document Manager and the Text Editor. Maximize both horizontally,
scale down the Document Manager and dock it to the top or bottom.
You can now step through the pages double-clicking them one by one
in the Document Manager, inspecting recognition results in the Text
Editor. The number of suspect words and reject characters in the
Document Manager will help you identify problematic pages.
Documents you may be interested
Documents you may be interested