ofthedocumentorinalistattheendofthedocument.SeeUpdating
Figures
and
Tables
.
l
CiteWhileYouWritePreferences:ChangegeneralCiteWhileYouWritepreferences,changetheEndNotekeyboard
shortcutsavailableinWord,changefigureandtablesettings,orswitchtoEndNoteWebCiteWhileYouWrite.SeeSet-
ting
Cite
While
You
Write
Preferences
.
l
Help:DisplayhelpaboutCiteWhileYouWritefeatures.
Note:SeveralCiteWhileYouWritecommandsalsoappearontheToolsmenuinEndNote.Tousethesecommandsfromwithin
EndNote,youmustuseatleastoneCiteWhileYouWritecommandfromwithinWordduringthecurrentsession.
RelatedTopics:
CWYW
Keyboard
Commands
How
to
Cite
While
You
Write
Installing
Cite
While
You
Write
Support
in
Word
Overview
of
the
Cite
While
You
Write
Process
Word
Processor
Compatibility
FieldCodes(MicrosoftWord)
CiteWhileYouWriteplacesfieldcodesaroundandinsideyourformattedcitationsinWord.ThesehiddencodesallowEndNote
toformat,unformat,andreformatcitationswithinWord.
Forexample,thisformattedcitation:
(SchwartzandBilloski1990)
appearswiththesefieldcodes:
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Note:WerecommendthatyounotviewfieldcodesinWord.Ifyouchoosetoviewfieldcodes,pleasedonotmodifythem.
Alwayskeepbackupsofyourpapers!ToautomaticallyturnoffthedisplayoffieldcodeswhenyouopenaWorddocument,see
General
Preferences
for
Microsoft
Word
.
FieldcodesforformattedcitationsincludeaTraveling
Library
oftheEndNotereferencescited.Thereferencedatasavedwith
eachcitationincludesallfieldsexceptNotes,Abstract,Figure,andCaption.Thisallowsyoutousethedocumentonacomputer
thatdoesnotcontainacopyofyourEndNotelibrary.
EndNote’sCiteWhileYouWritefieldcodesaresupportedbyWord2008and2011.OnceyoustartusingCiteWhileYouWrite,
youmusttakeprecautionsbeforeopeningthosefilesinotherwordprocessorsoranotherversionofWord.Ifaformatteddoc-
umentisopenedandsavedwithanincompatiblewordprocessor,theformattedEndNotecitationsandbibliographylosetheir
fieldcodes.Whenthishappens,EndNotecannotreformatthedocument.  
Beforeyouopenapaperinadifferentwordprocessororgiveapublisheranelectroniccopyofyourfinalformatteddocument,
pleaseseeSharing
Your
Word
Documents
.
RelatedTopics:
Forms
of
Citations
How
to
Cite
While
You
Write
Installing
Cite
While
You
Write
Support
in
Word
Overview
of
the
Cite
While
You
Write
Process
Showing
Word
Processor
Codes
The
Cite
While
You
Write
Commands
Word
Processor
Compatibility
CitingSourcesasYouWrite
FormsofCitations(MicrosoftWord)
A"citation"isthebriefbibliographicinformationinthebodyofapaperthatrefersthereadertoacompletereferenceinthebib-
liography.Acitationtypicallyconsistsofabibliographynumberortheauthorandyearinparentheses:
...ofthespeciesathand
1
.
...ofthespeciesathand(Argus,1991).
CitationscanappearaseitherunformattedorformattedinyourWorddocument.
Unformatted(Temporary)Citations
Anunformattedcitationisatemporaryplaceholder,anddoesnotreflectfinaloutput.ItmayappearafteryouFindCitation(s)and
Insert,InsertSelected
Note:IfyouhaveInstant
Formatting
turnedon,youmayneverseeanunformattedcitation.InstantFormattingisturnedonby
default.
Anunformattedcitationtypicallyconsistsofthefirstauthor’slastname,year,andtheEndNoterecordnumber,withcitation
delimitersateachendtoidentifythetext:
{Author,Year#RecordNumber}.
Forexample:
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 {Alvarez,1994#8}
Theunformattedcitationmakesiteasytoidentifytherecordcited.Evenifyourfinalgoalisnumericcitations,youcanseemean-
ingfulinformationwhileyouareworkingonyourdocument.
EndNotereliesonthesetemporarycitationstodeterminewhichreferencestoincludeinthebibliography.
FormattedCitations
TheFormatBibliographycommandusesanoutputstyletoconvertallunformattedcitationsintoformattedcitations,andreflects
finaloutput.
Note:WhenInstantFormattingisturnedon,formattingisdoneasyouinsertcitations–butyoucanstilluseFormatBibliography
tochangethestyleorlayoutofyourcitationsandbibliography.
FormattedcitationsincludehiddenWordfieldcodesincaseyouwanttoFormatBibliographyagainlater,eitherafteraddingmore
citationsorbecauseyouwanttoformatinadifferentstyle.
CitationsformattedinanAuthor-Datestylemightlooklikethis:
(Alvarez1994;Turnhouse1987)
ThisisthesamecitationformattedintheNumberedstyle:
[1,2]
Youcaneasilyrevertfromformattedcitationsbacktounformattedcitationsatanytime.SeeUnformatting
Citations
.
RelatedTopics:
Customizing
Individual
Citations
Field
Codes
Finding
and
Inserting
Citations
Showing
Word
Processor
Codes
FindingandInsertingCitations(MicrosoftWord)
YoucansearchforEndNotereferencesandinsertthemwithouteverleavingWord.
ThisistheeasiestwaytofindandinsertacitationintoaWorddocument:
1. OpentheEndNotelibrariesthatcontainthereferencesyouwishtocite.
2. OpentheWorddocumentandpositionthecursoratthelocationwhereyouwouldlikethecitation.
3. FromWord’sToolsmenu,selecttheEndNoteX6submenuandFindCitation(s)todisplaytheEndNoteFindInsertMyRef-
erencesdialog.
4. Inthetextboxatthetop,entertexttoidentifythereferenceyouwishtocite.EndNoteassumesan"and"betweeneach
word,andwillsearchallfieldsinyourrecords.
5. ClickInsert(Word2008and2011)orpressRETURNandEndNotecomparesthetexttotextinyourEndNotereferences
andliststhematchingreference(s).Ifnoreferencesmatchyourtext,youneedtomodifyyoursearchtextandclickInsert
again.
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6. Identifyandhighlighttheappropriatereference(s).
7. UsetheInsertbuttontriangletodisplayamenu,andselectfrom:
l
Insert:Toinsertthecitationandformatitasdefinedbythecurrentlyselectedoutputstyle
l
Insert&Displayas:Author(Year)
l
Insert&ExcludeAuthor
l
Insert&ExcludeYear
l
InsertinBibliographyOnly
Note:YoucanclickInsert(notthetriangle)toquicklyselectthedefaultInsertcommand.
Citationsareinserteddirectlyintoyourpaperinthesamefontasthesurroundingtext.Onceacitationisinserted,itcontainscom-
pletereferenceinformationinhiddencodes.
Youcaninsertcitationsinanexistingmanuscriptorasyouwrite.Remembertosaveyourdocumentasyouwork.
Toformatyourcitationsandgenerateabibliography,seeFormatting
the
Bibliography
.Inmostcases,Instant
Formatting
applies
asyouinsertcitations.
RelatedTopics:
Citing
References
in
Footnotes
and
Endnotes
Customizing
Individual
Citations
Finding
and
Inserting
Figures
and
Tables
Finding
and
Inserting
from
Highlighted
Text
Including
Notes
in
the
List
of
References
Inserting
Citations
into
a
Formatted
Paper
Inserting
From
Multiple
Libraries
Inserting
Selected
Citations
Typing
Citations
into
Your
Paper
Using
Drag-
and-
Drop
or
Copy
and
Paste
InsertingSelectedCitations(MicrosoftWord)
ToinsertreferencesselectedinEndNote:
1. OpentheWorddocumentandpositionthecursoratthelocationwhereyouwouldlikethecitation.
2. FromtheToolsmenuinWord,gototheEndNoteX6submenuandthenGotoEndNote.
3. Highlightthedesiredreference(s)inyourEndNotelibrary.
4. FromtheToolsmenuinEndNote,selecttheCiteWhileYouWritesubmenuandselectInsertSelectedCitation(s).
RelatedTopics:
Citing
References
in
Footnotes
and
Endnotes
Customizing
Individual
Citations
Finding
and
Inserting
Citations
Finding
and
Inserting
Figures
and
Tables
Finding
and
Inserting
from
Highlighted
Text
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Forms
of
Citations
Including
Notes
in
the
List
of
References
Inserting
Citations
into
a
Formatted
Paper
Inserting
From
Multiple
Libraries
Inserting
Multiple
Citations
Typing
Citations
into
Your
Paper
Using
Drag-
and-
Drop
or
Copy
and
Paste
FindingandInsertingfromHighlightedText(MicrosoftWord)
Tofindandinsertacitationfromhighlightedtext:
1. Asyouaretyping,entertexttoidentifythereferenceyouwishtocite,andhighlightthattext.
2. FromWord’sToolsmenu,selecttheEndNoteX6submenuandFindCitation(s)todisplaytheEndNoteFindInsertMyRef-
erencesdialog.
EndNoteinsertsyourhighlightedtextintotheFindbox.UsetheFind&InsertMyReferencesdialogasdescribedinFinding
and
Inserting
Citations
.
UsingDrag-and-DroporCopyandPaste(MicrosoftWord)
YoucandragselectedcitationsfromyourEndNotelibraryanddropthemintoyourpaperatthedesiredlocationforthecitation.
YoucanalsocopycitationsfromtheEndNoteLibrarywindowandpastethemintothedocument(usingCopyfromEndNote’s
EditmenuandthenPastefromWord’sclipboard).
InsertingMultipleCitations(MicrosoftWord)
Thereareseveralwaystoinsertmultiplereferencesinonein-textcitation.Whenformatted,theyappearasonemultiplecitation,
sortedasyourbibliographicstylerequires:
Unformatted:{Hall,1988#77;Baker,1988#16}
Formatted:(Baker,1988;Hall,1988)
Youcaninsertupto250consecutivein-textcitations,althoughthelimitcouldbelowerdependinguponthenumberoffieldsbeing
formattedwiththeoutputstyleyouhavechosen.
Note:Ifoneofthecitationsinamultiplecitationisnotmatchedduringformatting,theentirecitationremainsunformatted.Notes
cannotbeinsertedaspartofamultiplecitation.
ToinsertmultiplecitationsfromWord:
1. FromtheToolsmenuinWord,gototheEndNoteX6submenuandselectFindCitation(s).
2. Enteragenericsearchtermthatwillfindthereferencesyouwant,andclickFind.
3. HolddowntheCommandkeywhileclickingonthedesiredreferencesinthelist(orholddowntheShiftkeytoselectacon-
tinuousrangeofreferences)inordertohighlightthereferences.
4. ClickInsert.
ToinsertmultipleselectedcitationsfromEndNote:
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1. InEndNote,holddowntheCommandkeywhileclickingonthedesiredreferencesinyourlibrary(orholddowntheShift
keytoselectacontinuousrangeofreferences).
2. FromEndNote’sToolsmenu,gototheCiteWhileYouWritesubmenuandselectInsertSelectedCitation(s).
Toinsertmultiplecitationsindividually:
Anotheroptionistoinsertcitationsindividually,butimmediatelynexttoeachother.CiteWhileYouWritemergesadjacentcita-
tionsduringformatting.Citationsdonotmergeifanycharacterseparatesthem–includingaspaceorpunctuationmark.
Unformatted:{Hall,1988#77}{Baker,1988#16}
MergedwhenFormatted:(Baker,1988;Hall,1988)
Note:Youcanaddcitationstoanexistingin-textcitation,orchangetheorderofcitationswithinthedelimiters
1
withtheEdit
Citationsdialog.
Toinsert,remove,oreditcitationswithinanexistingin-textcitation:
1. Clickontheformattedcitation.
2. FromWord’sToolsmenu,gototheEndNoteX6submenuandEditCitation(s)todisplaytheEndNoteX6EditManage
Citationsdialog.
3. Highlightacitation,andthen:
l
ClickRemovetodeleteit.
l
ClickInserttoinsertanothercitationwithinthesamesetofdelimiters.
l
Usethearrowbuttonstochangetheorderofthecitationinamultiplecitation.(IfaCitationSortOrderisappliedbythecur-
rentoutputstyle,changingtheorderofcitationsinamultiplecitationhasnoeffect.)
YoucanusetheotherfeaturesonthisdialogasdescribedinCustomizing
Individual
Citations
.
RelatedTopics:
Citing
References
in
Footnotes
and
Endnotes
Customizing
Individual
Citations
Finding
and
Inserting
Citations
Finding
and
Inserting
Figures
and
Tables
Forms
of
Citations
Including
Notes
in
the
List
of
References
Inserting
Citations
into
a
Formatted
Paper
Inserting
From
Multiple
Libraries
Inserting
Selected
Citations
Typing
Citations
into
Your
Paper
InsertingFromMultipleLibraries(MicrosoftWord)
Youcancitereferencesfrommultiplelibraries.Simplyopentheselectedlibrariesbeforeyoubegininsertingcitations.
1
Delimitersarepunctuationmarksthatseparatesonetermorfield(oranypieceofdata)fromanother.Delimitersareusedinthecon-
textoftemporarycitationmarkers(thecurlybracesaredefaultdelimitersthatidentifythetemporarycitationsinthebodyofyourtext)
andtermlists.
Ifpossible,though,werecommendthatyouuseasinglelibrarywhenwritingapaper.Keepingallofyourreferencesinonelibrary
simplifiesthewritingprocessbecauseyouknowexactlywheretofindeachreference,thereislittlelikelihoodofduplicateref-
erences,andyouonlyneedtohaveonelibraryopenwheninsertingcitations.
Note:Ifyouplantoinsertcitationsfrommorethanonelibraryintoapaper,readabouttheMerge
Duplicates
in
Bibliography
pref-
erence
RelatedTopics:
Citing
References
in
Footnotes
and
Endnotes
Customizing
Individual
Citations
Finding
and
Inserting
Citations
Finding
and
Inserting
Figures
and
Tables
Forms
of
Citations
Including
Notes
in
the
List
of
References
Inserting
Citations
into
a
Formatted
Paper
Inserting
Multiple
Citations
Inserting
Selected
Citations
Typing
Citations
into
Your
Paper
CustomizingIndividualCitations
Theremaybecaseswhereyouwantindividualcitationstodifferfromthestandardformat.Youmaywanttoremovetheyearor
authorfromacitationifeitherwasmentionedinthecontextofthesentence.Or,youmightwanttoaddapagereferenceorcom-
mentbeforeorafterthecitation.
Forexample,assumeaformattedcitationlookslikethis:
        Hall’sdiscovery(Hall,1988)
Youcanomittheauthor’snamefromthecitation:
        Hall’sdiscovery(1988)
Youcanomitthedatefromthecitation:
        the1988discovery(Hall)
Youcanaddasuffixwithpagenumbertothecitation:
        thediscovery(Hall,1988p.4)
Youcanaddaprefixtothecitation:
        thediscovery(seeHall,1988)
Tocustomizeaformattedcitation:
1. Insertandformatthecitation.
2. Clickontheformattedcitation.
3. FromWord’sToolsmenu,gototheEndNoteX6submenuandselectEditCitation(s)todisplaytheEndNoteX6Edit
ManageCitationsdialog.
Allofthecitedreferencesinthedocumentarelistedintheleftcolumnofthedialog.Anellipsesshowswhereacitation
appearswithintext.Thelinebelowshowsthecitedreference(s)
4. Highlightthecitationyouwanttocustomize.
5. Customizeasneeded:
DefaultFormat:Selectthismenuoptiontodisplaythecitationandformatitasdefinedbythecurrentlyselectedoutput
style.
Displayas:Author(Year):Selectthismenuoptiontodisplayboththeauthornameandtheyearinthehighlightedcita-
tion.
ExcludeAuthor:Selectthistoomittheauthornamefromtheformattedcitation.
ExcludeYear:Selectthistoomitthedatefromtheformattedcitation.
Prefix:Entertextheretoprintimmediatelybeforethecitationtext(spacesaresignificant).
ShowOnlyinBibliography:Selectthisoptiontodisplaytheselectedcitationonlyinthebibliography,notinthebodyof
thepaper.
Suffix:Entertextheretoprintafterthecitationtext(spacesaresignificant).Youcanenterpagenumbershereifyou
alwayswantthemtoprintafterthecitation.
Pages:Pagenumbersenteredhereareconsideredenteredintoa"CitedPages"field,sotheycanbemanipulatedonout-
putjustlikeanyotherEndNotefield.Inordertoprint,theCitedPagesfieldmustbelistedinthecitationtemplateand/or
footnotetemplateofyouroutputstyle.Thisistypicallyusedtoprintthepagenumberswithinafullfootnotecitation.Most
EndNotestylesthatrequireaspecialformatforcitationsinfootnotesarealreadyconfiguredthisway.Youcanmodifythe
CitationTemplateinyouroutputstyletoincludeCitedPages.
6. ClickOKtoimplementthechange(s)tothecitation.
RelatedTopics:
Citation
Prefixes
Citation
Suffixes
Citing
References
in
Footnotes
and
Endnotes
Citing
Specific
Page
Numbers
in
Footnotes
Editing
Citations
Examples
of
Modified
Citations
Forms
of
Citations
Including
Notes
in
the
List
of
References
Including
Semicolons
&
Other
Citation
Delimiters
in
a
Citation
Inserting
Citations
into
a
Formatted
Paper
Notes
About
Temporary
Citations
Omitting
Authors
or
Years
from
Citations
Typing
Citations
into
Your
Paper
IncludingNotesintheListofReferences(MicrosoftWord)
Somejournalstyles(suchasScience)requirethatyouincludenotesalongwiththelistofworkscitedattheendofthedocument.
Insuchasystem,notesarenumberedjustlikecitations,andareincludedinthereferencelistinorderofappearance,alongwith
bibliographicreferences.
Includingnotesinthiswaymakessenseonlywhenyouareformattingyourpaperwithanumberedstyle(notanauthor-date
style).
Toinserttextasanumberednoteinthereferencelist:
1. Positionthecursoratthelocationinyourtextwhereyouwouldlikethenumberindicatingthenote.
2. FromtheToolsmenu,gototheEndNoteX6submenuandselectInsertNotetodisplaytheEndNoteInsertNotedialog.
3. Typeyournotetextintothetextbox.Thereisnolimitontheamountoftextyoucanenter.
4. ClickOKtoinsertanumberednote.
WhenyourpaperisformattedbyEndNoteusinganumberedstyle,thenotetextisassignedanumberandlistedalongwiththe
referencesattheendofthepaper.
ThewaythatnotesaredisplayedwhenunformattedcanbechangedintheTemporary
Citations
preferences.
Tomanuallytypetextasanumberednoteinthereferencelist:
1. Typethetextintothebodyofyourdocumentwhereyouwouldwantthenumberforthenotetoappear.
2. BesuretosurroundtheentiresectionoftextwithyourTemporaryCitationDelimiters(curlybracesbydefault),andbeginit
with"NOTE:".Forexample:
{NOTE:Theauthorswouldliketoacknowledgethesupportof...}
RestrictionsontheUseofthe"NOTE"Feature:
l
Thisfeaturerequiresthatanumberedstylebeusedforformatting;otherwise,thenoteappearsastextinthebodyofyour
paper.
l
Enteralphanumerictextonly.Donotentergraphics,equations,orsymbols.
l
Donotusethetemporarycitationdelimitersaspartofthetextofthenote.Othermarkers,suchastherecordnumber
marker,theprefixmarker,andthemultiplecitationseparatormaybeused.
l
Notescannotbecombinedwithregularbibliographiccitationswithinthesamesetofdelimiters(suchasparenthesesor
brackets).Theymustbecitedseparately—eachinitsownsetofdelimiters.
RelatedTopics:
Citing
References
in
Footnotes
and
Endnotes
Customizing
Individual
Citations
Finding
and
Inserting
Citations
Finding
and
Inserting
Figures
and
Tables
Forms
of
Citations
Inserting
Citations
into
a
Formatted
Paper
Inserting
From
Multiple
Libraries
Inserting
Multiple
Citations
Inserting
Selected
Citations
Typing
Citations
into
Your
Paper
InsertingCitations intoaFormattedPaper(MicrosoftWord)
Ifyouneedtoaddoneormorecitationstoapaperthathasalreadybeenformatted,simplyinsertthenewcitationsintothetext
(asdescribedearlierinthischapter)andselectFormatBibliographywhenyouarereadytoupdatethebibliographyandcitations.
Toaddanewreferencetoanexistingcitation,insertthenewreferencenextto(notwithin)theexistingcitation,likethis:
(HockneyandEllis,1996){Argus,1984#1}
Adjacentcitationsaremergedduringformatting,andtheformattedcitationsaresortedaccordingtothestyle:
(Argus,1984;HockneyandEllis,1996)
Note:Donotinsertacitationintothemiddleofaformattedcitation.Insertitimmediatelybeforeoraftertheexistingcitation,
withnospacebetweenthem.
RelatedTopics:
Citing
References
in
Footnotes
and
Endnotes
Customizing
Individual
Citations
Finding
and
Inserting
Citations
Finding
and
Inserting
from
Highlighted
Text
Forms
of
Citations
Inserting
From
Multiple
Libraries
Inserting
Multiple
Citations
Inserting
Selected
Citations
CitingReferencesinFootnotes andEndnotes(MicrosoftWord)
OnceyouhavecreatedafootnoteorendnoteinWord,youcancitereferencesinthatfootnoteorendnotejustlikeyoucitethem
inthebodyofthedocument.
Tociteareferenceinafootnoteorendnote:
1. UsetheappropriatecommandinWordtocreatethefootnoteorendnote.(EndNotedoesnotcreatethefootnoteorendnote
inthedocument,butisusedtoinsertandformatcitationsinthenote.)
2. Positionthecursorinthefootnoteorendnotewhereyouwouldlikethecitationtoappear.
3. Insertthecitationasyounormallywould.
Note:Youcaneditafullreferencefootnotecitationtoexcludeauthorname,year,orauthor/year.NotethattheAuthor(Year)
optiondoesnotapplytofootnotes.
TheEndNotestylethatisselectedwhenyouselectFormatBibliographydetermineshowcitationsinfootnotesandendnotesare
formatted.EndNotecanformatthesecitationsasbriefin-textcitationsorlikecompletereferencesinthebibliography.Itcanalso
createaspecialformatspecifictofootnotesorendnotes,includingoptionslike"Ibid."andothervariationsofshortenedref-
erenceswhenacitationappearsmorethanonceinthefootnotesorendnotes.SeeBibliography
and
Footnote
Templates
.
Ifyouarecitingfullreferencesinfootnotes,youcanincludespecificpagenumberstobeformattedlikearegularEndNotefield.
SeeCustomizing
Individual
Citations
.Or,ifyouaremanuallytypingcitations,seeCiting
Specific
Page
Numbers
in
Footnotes
.
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