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settings.
ReferenceTypes
Ifyouplantoshareyourlibrarieswithotherusers,youmaywanttolimituseofnewandmodifiedreferencetypes.
l
Changesmadetothereferencetypestableapplytoalllibrariesopenedonthatcomputerfromthecurrentuseraccount.
l
Ifyourlibraryisopenedfromadifferentcomputer,yourreferenceswillfollowthelayoutofthereferencetypestablefor
thatcomputeranduser.
IfyoucreateacustomreferencetypeormodifyareferencetypeforrecordsinyourEndNotelibrary,youshouldmakesurethat
thereferencetypeisalsocreatedormodifiedonothercomputersthatwillaccessthelibrary.SeeSharing
Your
Reference
Type
Table
.
SavedSearches
Youcansavecustomsearchstrategiestoanyfolder.EndNotesearchfilesuse".ENQasthefilenameextension.
CiteWhileYouWrite
CiteWhileYouWritecodesaredirectlycompatiblebetweenWord2008and2011.Becausereferencedataiskeptwitheachfor-
mattedcitation,youcancollaboratewithotherauthorsonapaperwithouteachauthorhavingthesamelibrary.
RelatedTopics:
Configuring
EndNote
Licensing
of
Volume
Copies
Using
Libraries
on
a
Network
AboutVolumeInstallations
ThevolumeeditionofEndNoteislicensed
foraparticularnumberofusers;youcaninstallEndNotelocallyforeachofthe
licensedusers.Userscanaccessacommonlibraryonaserverortheirownpersonallibraries.
Forvolumeinstallations,youmustfirstunlocktheinstallerasdescribedinUnlockingtheVolume/SiteLicenseInstaller,andthen
distributeandinstalltheprogramusingoneofthemethodsdescribedinAboutMassProgramInstallations.
NetworksandVolumeInstallations(LicensingofVolumeCopies)
ThomsonReutersexpectsthatnetworkadministratorswilltakeappropriatestepstomaintaincompliancewiththesoftware
license.Thelicenseagreement(LicenseAgreement.txt)canbefoundattherootoftheEndNoteinstallationCD.Youcanpur-
chaseasingleormulti-userlicense:
SingleUserLicense
AsingleEndNoteproductpurchaseislicensedtoanindividual,andisnottobeshared.
WorkstationLicense
AnEndNoteworkstationlicenseallowseachpersontoinstallEndNoteindividually,justlikeasinglepurchase.Workstation
licensesaretypicallysoldas5-userpacks,andyoucanpurchaseadditionalpacksasneeded.
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Volume/SiteLicense
AnEndNotevolume/sitelicenseallowsmultipleusers.EndNotecanbeinstalledonindividualPCsusingmassinstallation(upto
thenumberofusersindicatedinthelicenseagreement).
Note:Whilewedonotprovideaconcurrentmeteringutility,itispossibletousethirdpartysoftwaretomonitorconcurrentuseof
EndNote.WerecommendthatyouuseSofTrackTM,whichisavailableforpurchaseatdiscountedpricingdirectlyfromThom-
sonReuters.GotoIntegritySoftwareformoreinformationaboutthisproduct.
SeeAlso:Configuring
EndNote
Custom
Settings
(Networks)
MassProgram Installations
TodistributemultiplecopiesofEndNoteinaccordancewithavolumesitelicenseagreement,anadministratormustfirstcreatea
redistributablediskimageofEndNote.
First,theadministratorcreatesaredistributablefile:
1. OpentheEndNoteX6Installer.dmgfile.
2. DonotdragtheEndNoteX6foldertoyourharddisk;instead,double-clickonthefolder.
3. RuntheEndNoteX6file.
4. OntheVolume/SiteLicenseRegistrationpage,entertheLicenseeinformationandyourvolumeProductKey.Youmust
alsoacceptthetermsofthevolumelicenseagreement.ClickNext.
PleasewaitwhiletheinstallercreatesanewdiskimagetitledEndNoteX6SiteInstaller.dmg.
5. Unmount(dragtotheTrash)anyEndNotediskimageotherthantheEndNoteSite
6. Double-clickontheEndNoteX6SiteInstaller.dmgtoverifythatthetopoftheimageindicatesitisaVolumeSiteLicense
UnlockedInstaller.Theimagewillalsoindicatethatitislicensedtoyourcompany.
7. DistributetheEndNoteX6SiteInstaller.dmgfiletoyourendusers.
Then,endusersinstallEndNote:
1. OpentheInstaller.dmgfile,whichincludesanembeddedproductlicensekey,dragtheentireEndNoteX6foldertoyour
Applicationsfolder.
Note:TheEndNotefoldermustresideintheApplicationsfolderinordertousetheServicesmenufromEndNoteandin
ordertouseSpotlightsearchingwithOSX10.4orlater.
2. Double-clickontheApplicationsfolder,thentheEndNoteX6folder,thentheEndNoteX6applicationiconinorderto
launchEndNoteandaCustomizerprogram.
3. Followtheinstructionstocompletetheinstallation,usingtheNextbuttontomoveforwardasneededthroughtheinstal-
lationscreens.
RelatedTopics:
Configuring
EndNote
Custom
Settings
(Networks)
Using
Libraries
on
a
Network
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BeforeYouBeginNetworkInstallation
Formassinstallationofthefullprogram,seeMass
Program
Installations
.
Pleasemakesurethatyoumeettheserequirementsbeforeinstalling:
l
MakesureEndNoteislicensedfortheappropriatenumberofusers.SeeLicensing
of
Volume
Copies
.
l
Makesuretheserversupportslongfilenames.EndNoteX6includesmanyfileswithlongfilenames.Iftheserver(orvol-
ume)doesnotsupportlongfilenames,EndNoteX6cannotbeusedonit.
l
Makesurefilelockingisenabledontheserver.EndNoterequiresfilelocking.Forexample,isthelockingdaemonrunning
onanNFSserver?
RelatedTopics:
Configuring
EndNote
Custom
Settings
(Networks)
Installing
the
Shared
EndNote
Program
Using
Libraries
on
a
Network
InstallingtheSharedEndNoteProgram
First,readBefore
You
Begin
Network
Installation
.
ToinstallasharedEndNoteprogram:
1. Logontothenetwork(orserver)usinganadministrativeaccountthathasfullread/writeaccesstotheserverwhereEnd-
Notewillbeinstalled.
2. OpentheEndNoteX6Installer.dmgfile.
3. DonotdragtheEndNoteX6foldertotheserver;instead,double-clickonthefolder.
4. RuntheEndNoteX6file.
5. OntheVolume/SiteLicenseRegistrationpage,entertheLicenseeinformationandyourvolumeProductKey.Youmust
alsoacceptthetermsofthevolumelicenseagreement.ClickNext.
PleasewaitwhiletheinstallercreatesanewdiskimagetitledEndNoteX6SiteInstaller.dmg.
6. Unmount(dragtotheTrash)anyEndNotediskimageotherthantheEndNoteSite
7. Installer.dmg,whichincludesanembeddedproductlicensekey,dragtheentireEndNoteX6foldertotheserver.
8. VerifythatEndNoteisinstalledcorrectly,andthensetappropriatepermissionsfortheEndNotefilesandfolders.
Werecommendthatallofthefilesbesettoread-onlyaccess,includingalloftheEndNotecontentfilesandfolders,to
avoidinadvertentchangesbyusers.ContentfoldersincludeConnections,Filters,andStyles.
YouneedtoSharetheEndNoteprogram.IfEndNoteisnotinstalledonashareddriveorfolder,seeyourMacintoshOS
documentationforinformationaboutsharingfilesandfolders.
Next,usersmustconnectandconfigure
individualworkstationsforthesharedEndNoteprogram.
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Before
You
Begin
Network
Installation
Configuring
EndNote
Custom
Settings
(Networks)
Installing
the
Shared
EndNote
Program
Using
Libraries
on
a
Network
Mass
Program
Installations
ConfiguringEndNote
OncetheEndNoteprogramisinstalled,youcanconfigureadditionalsupportforeachusertouseCiteWhileYouWriteinWord.
AdministratoraccessisnotrequiredtoruntheConfigureutility;anyonethatcanlogintothecomputercanconfigurethesefea-
tures.Youcandothisforeachuseraccountonthecomputer.
Note:BeforeyoucanconfigureCiteWhileYouWrite,theEndNoteprogrammustbeinstalled.
ToconfigureCiteWhileYouWrite:
1. Logontotheworkstation.Youdonothavetobeanadministrator.
2. Gototheserver,locatethesharedEndNoteX6folder,andrunEndNoteX6.ThislaunchestheEndNoteX6Customizer.
3. Followtheinstructionstocompletetheinstallation,usingtheNextbuttontomoveforwardasneededthroughtheinstal-
lationscreens.
4. OntheEndNoteRegistrationwindow,accepttheproductkeythatisalreadyenteredintothetextbox.
TheprogramwilllocateMicrosoftWordfiles,andappropriatelyconfigureCiteWhileYouWriteforWord.
RelatedTopics:
Custom
Settings
(Networks)
Using
EndNote
on
a
Network
Volume
Installations
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MakingBackups
BackingUpYourEndNoteFiles
Westronglyrecommendthatyoukeepseveralbackupcopiesofyourcriticalcomputerfiles,especiallyyourEndNotelibraries
andpapersthatyouarewriting.Therearemanywaysthatafilecanbedamaged:CDsandharddiskscanfail,virusescanerase
orcorruptfiles,and,ofcourse,thereisalwayshumanerrorandthepossibilityofaccidentallythrowingawayyourthesisorgrant
proposalthedaybeforeitisdue.Ifyouhaveanykindofdisaster,bigorlittle,backupcopiescansaveyouhoursordaysofwork.
ThesimplestwaytomakeabackupistousetheMacintoshFindertocopyyourfilestoaCDorotherportablestoragedevice.
ThiswillworkforyourEndNotelibrariesuntiltheyaretoolargetofitononeofthese.
Tobackuplargerfiles,orautomatethebackupprocess,useabackupprogram.Youroperatingsystemlikelyincludesabackup
program.Therearealsoanumberofcommercialbackupprogramsavailablethatmakeregularbackupseasyandefficient;these
programscanscanyourdiskforfilesthatyoudesignateasimportant,keeptrackofchanges,andsaveyoutimebycopyingonly
thechangedfiles.Inaddition,theycansplitlargefiles,includingEndNotelibraries,amongseveraldisks.Ifyoueverneedthose
files,thebackupprogramcan"restore"themfromthedisks.
BackupSuggestions
Keepatleasttwosetsofbackupdisks,eachatadifferentlocation.Werecommendthatyouhavesetsforalternatedays,soif
youdiscoverthatsomethingwentwrongyesterday,youwillhavetheday-before-yesterday’sversion.
Makearchivalsetsofthefileslistedabovewheneveryoufinishanimportantdocument.Anarchivalsetshouldincludeallofthe
filesthatareneededtorecreateafinalformattedpaper.Labelthebackupdisks,lockthemandkeeptheminasafeplacefar
awayfromyourcomputer(preferablyoff-site).Ifyoueverneedtorecreatethedocument,youwillhaveallofthenecessaryfiles.
RelatedTopics:
Important
Files
to
Backup
ImportantFilestoBackUp
ThistopicliststheimportantEndNotefilestobackup.IfyoureceivedtheEndNoteprogramelectronically,youmaywanttostart
bybackinguptheEndNoteinstaller.
Thelibraryfile(filename.enl)iswhereallofyourreferencesarestored.Notethatexportingdatafromyourlibraryisnotabackup.
Anexportfileisjustatextdocument,whereasanEndNotelibraryisadatabase.Makesureyoubackupboththefilewiththe
extension.
Ifyousavedyourlibraryasapackage,the.ENLfileand.DATAfolderarepartofthelibrarypackagewiththeextension.
SavingandRestoringCompressedLibraries
YoucansaveanEndNotelibrary(thefilename.enlfile,itsassociated.DATAfolder,andallofitscontents)toasinglecom-
pressedfilecalledSample_Library_X6.enlxinordertobackupyourlibraryorsendacopytoacolleague.Later,youcanrestore
thecompressedlibrarywithEndNote.
CreatingaCompressedLibraryFile
1. OpenthelibraryinEndNote.
2. FromtheFilemenu,selectCompressedLibrary(.enlx)todisplayaCompressedLibrarydialog.
3. Usetheradiobuttonstodeterminetheseoptions:
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l
SpecifywhetheryouwanttoCreateacompressedlibraryortoCreate&Emailthelibrary.
l
Specifywhetheryouwanttosavefileattachmentswiththelibraryornot.
l
Specifywhetheryouwanttosaveallreferencestothecompressedlibrary,onlytheselected(highlighted)references,or
onlythereferencesinaspecificgrouporgroupset.
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ClickOK todisplayafiledialog.
4. Savethecompressedlibrary(defaultnameisSample_Library_X6.enlx)toafolderonyourharddrive.Youcanrenamethefile
namebutyoucannotusethefollowingcharacters.
Invalidcharactersfornamingacompressedlibrary
\
(backslash)
/
(forwardslash)
:
(colon)
*
(asterisk)
?
(questionmark)
"
(quotationmark)
<
(lessthan)
>
(greaterthan)
|
(verticalbar)
5. IfyouselectedtheCreate&Emailoption,EndNotewilllaunchyourdefaultemailsystem,createanewemail,andattach
thecompressedlibraryfiletotheemail.
Enteradditionalinformationtotheemail,suchasarecipient,subject,andmessage.ClicktheSendbutton.
RestoringaCompressedLibraryFile
1. UseEndNote(versionXorlater)toopenthefilename.enlxfile,whichwillextractthe.ENLfileandthe.DATAfoldertothe
samefolderwherethe.enlxfileislocated.
2. UseEndNotetoopenthefilename.enlfileasyounormallywouldtousethelibrary.
CustomReferenceTypes
Thecurrentreferencetypestableappliestoalllibrariesopenedunderthecurrentuseraccount.
Tobackupcustomreferencetypes:
1. FromtheEndNotemenu,selectPreferences.
2. ClicktheReferenceTypesoptioninthelistofpreferences.
3. UnderReferenceTypeTable,clickExporttodisplayafiledialog.
4. Namethefile,selectafolderwhereyouwillbeabletofinditlater,andclickSave.EndNotewillappendan.xmlsuffixto
thefilename.
Torestorethereferencetypetable:
1. FromtheEndNotemenu,selectPreferences.
2. ClicktheReferenceTypesoptioninthelistofpreferences.
3. UnderReferenceTypeTable,clickImport.
4. Inthefiledialog,locate,highlight,andOpenthe.xmlfilethatwaspreviouslyexported.
ModifiedStyles,Filters,andConnectionFiles
Modifiedstylesareimportanttobackupsothatyoudonothavetorecreatethebibliographicformatifsomethinghappenstoyour
customizedstyle.Similarly,customfiltersandconnectionfilesshouldbebackedupsothatyoudonothavetoredotheworkto
getyourreferencestoimportasyouwantthem.
Whenyoudisplayalistofstyles,filters,orconnectionfiles,thelistiscompiledfromboththedefaultinstallationfoldersaswell
asyourpersonalfolders.
ThedefaultStyles,Connections,andFiltersfoldersareinstalledintheEndNoteprogramfolder,whichistypicallyfoundinthe
Applicationsfolder.
Ifyouhavenotmodifiedthesefiles,itisnotimportanttomakebackupsofthembecauseyoucanalwaysreinstallthemwiththe
EndNoteInstaller.
Onceyoumakeachangetooneofthesefiles,orcreateanewfile,itissavedtoyourpersonalStyles,Filters,orConnections
folder.ThesefoldersaretypicallyfoundinUsers/[YourFolder]/Documents/EndNote.
YoucanchangethelocationofyourpersonalfolderswithFolderpreferences.TolocateorchangeyourpersonalFolderloca-
tions,seeFolder
Locations
.
WordProcessingDocuments
ThepapersyouhavewrittenthatincludeEndNotecitationsshouldbekeptwithyourEndNotebackupfiles.
EndNotePreferences
Copythecom.ThomsonResearchSoft.EndNote.plistpreferencefile,whichislocatedintheUsers/[YourFolder]/Library/Pref-
erencesfolder.EachuseraccountmaintainsitsownEndNotepreferencefile.Thisfilecontainsthesettingsformostoftheitems
intheEndNotePreferences,includingmodificationsthatyouhavemadetoyourdisplayfonts,defaultlibrarysettings,onlinepref-
erences,termlistsettings,andduplicatescriteria.
Thelistofwordstobeexcludedfromsorting(usingtheSortingpreferencespanel)isstoredintheUsers/[YourFolder]/-
Library/ApplicationSupport:EndNotefolder.Itiscalled"EndNoteSortWords."ThefilethatsortsthewordsfromtheChange
Casepreferencespanelisinthatsamefolderandiscalled"EndNoteCaseWords."Ifyouhaveenteredlengthylistsoftermsinto
thesepreferencespanels,youshouldalsobackupthesetwofiles.
RelatedTopics:
Backing
Up
Your
EndNote
Files
Troubleshooting
TroubleshootingEndNote
TroubleshootingEndNote
Fordocumentationupdatesandcorrectionnotesforthisrelease,refertotheReadme.txtfileinstalledintheEndNoteX6folder.
Forlate-breakingnewsandupdates,pleasegoto:http://www.endnote.com/support
.
Foralistoffrequentlyaskedquestions,see:http://www.endnote.com/faqs
.
Thesearecommonissues:
Commandsaredimmedandnotavailable
l
Displaying
extended/special
characters
l
Applying
text
styles
l
Opening
an
EndNote
X6
library
with
EndNote
8
or
9
l
The
EndNote
library
is
corrupted
FortopicsthatarespecifictoCiteWhileYouWrite:
l
Troubleshooting
Cite
While
You
Write
Fortopicsthatarespecifictoonlineconnections:
l
Troubleshooting
connections
CommandsareDimmedandNotAvailable
MenuitemsinEndNotemaynotbeavailabledependingonwhichmodeisselectedintheLibrarywindow:
l
WhenLocalLibraryMode(thedefaultoption)isineffect,EndNotedisplaysautomaticgroups,customgroups,andsmart
groups,butnotOnlineGroups.Itkeepsyoufrominadvertentlydownloadingreferencesfoundduringanonlinesearchintoyour
currentlyopenlibrary.
l
WhenOnlineSearchModeisineffect,theonlygroupsavailableintheLibrarywindowareOnlineSearches,aswellasthe
automaticgroups“OnlineReferences”and“OnlineTrash.”Youcannotsavechangestoindividualreferencesormakeglobal
editsinthelibrary.
l
WhenIntegratedLibrary&OnlineSearchModeisineffect,allgroupsandmostmenucommandsareavailable.
Usetheseiconsonthetoolbartoswitchbetweenmodes:
Forafulldescriptionofthethreemodes,seeThe
Library
Window
Display
Modes
.
Commandsmayalsobedimmeddependinguponwhichpartofthewindowisactive.Forexample,iftheGroupspanelisactivein
theLibrarywindow,andnoreferenceisselectedinthereferencelist,theEditReferencescommandwillnotbeavailablefromthe
Referencesmenu.Itwouldnotmakesenseinthiscontext,sincethereisnoreferenceselected.
DisplayingExtended/SpecialCharacters
ImportingUnicodeCharacters
ToallowfortheappropriateimportofUnicodecharacters,saveTextEditfilesasWestern(MacOSRoman),andMicrosoftWord
filesasUnicodeText(UTF-8).IftheappropriateoptiondoesnotappearontheSavedialog,youcanfirstselectitunderref-
erences.
WhenyouarecopyingtextfromtheWeb,orviewinganHTMLdocumentexportedfromEndNote,setencodingtoUnicode(UTF-
8).TodothisinInternetExplorer,gototheViewmenuandselectEncoding.
Iftheencodinginformationintheimportfileisnotrecognized,norecordswillbeimportedintoEndNote.Iftheencodingisrec-
ognized,butisincorrectfortranslationfromthesourceprogram,UnicodecharacterswillbecorruptedduringtheImportoper-
ation.
DisplayingUnicodeCharactersinEndNote
EndNoteusesUnicodetoencodespecialcharacters,sothatdatacanbeeasilytranslatedbetweenplatforms,programs,andlan-
guages.IfcharactersdonotappearastheyshouldinEndNote,youmayneedtochangeyourdisplayfont.Somefontsdonot
includecertaincharacters(youmayseeboxesratherthantext).
FromtheEndNotemenu,selectPreferences,andthenclicktheDisplayFontsoption.WerecommendusingaUnicodefontas
thedisplayfont,todisplaythemajorityofUnicodecharacters.
ChangingLanguageSettings
EndNoteusesthedefaultlanguageandlocalesettingsfromyouroperatingsystem.
1. FromtheStartmenuunderWindows,selectoneofthese,dependingonyoursystemversion:
Settings>ControlPanel>RegionalandLanguageOptions>Languagestab
Start>ControlPanel>RegionalOptions>GeneralTab
2. Usethetabtovieworchangethelocaleand/orlanguagesandmethodsyoucanusetoentertext.Youmaybeaskedfora
CDthatcontainsthelanguagepackyourequested.ThisisaCDavailableforyouroperatingsystem,andisnotprovided
withEndNote.
3. Afterchangingthelanguagesetting,usetheRecoverLibrarycommandtorebuildexistingEndNotelibraries.SeeRecov-
ering
a
Damaged
Library
.
ToviewormodifyLanguagesettings:
1. OpenyourMacintoshSystemPreferences.
2. SelectInternationalsettings.
3. UnderLanguage,setthepreferredlanguageorder.
4. UnderInputMenu,selectthedesiredkeyboardlayouts,inputmethods,andpalettes.
ApplyingTextStyles(Mac)
YoumaytrytomodifyastyleortexttoincludeBold,Italic,SubscriptorSuperscriptfontattributes,andfindthattheseoptions
arenotavailable.
IssueswithboldanditalicareduetoachangeinOSXsupportoffontattributes(TrueFont).EndNoteusestheMacOSXfont
preference;ifthefontdoesnotsupportboldoritalics,youcannotusethosestylesinEndNote.
Youwillneedtoselectadisplayfontthatsupportsboldanditalic,suchasTimesNewRomanorVerdana.
Toselectadifferentdisplayfont:
1. InEndNote,gototheEndNoteX6menu,selectPreferences,andthenselectDisplayFonts.
2. UnderDisplayFonts,changetheGeneralDisplayFonttothefontofyourchoice.Again,werecommendTimesNew
RomanorVerdana.
3. Saveyourchanges,closethePreferenceswindow,andtrychangingthefontattributesofyourstyleortextonceagain.
TouseSubscriptandSuperscriptinanoutputstyle,highlightthetextyouwouldliketochangeandgototheEdit>Fontmenuto
selecttheattributeyouwouldliketouse.
OpeninganEndNoteX6LibrarywithEndNote8or9
EndNoteX6canopenEndNote8or9librarieswithabsolutelynoproblems.Technically,EndNote8andEndNote9canopen
librariescreatedwithEndNoteX6,butwedonotrecommendit.
BecauseEndNoteX6includesenhancements,youmayencounteroneofthefollowingsituations,andpossiblyothers,when
openinganEndNoteX6librarywithEndNote8or9.
WhenIattempttoopenanEndNotelibrary,EndNotecrashes
WhenyoureceivedyourcopyoftheEndNoteX6library,it didnotincludethe.DATAfolderassociatedwithit.The.DATAfolder
isacriticalpartofyourlibrary.
YoumustgetanothercopyoftheEndNoteX6library,includingthe.DATAfolderassociatedwithit.
WhenIopenanEndNoteX6library,itappearstobeblank
WhenyoureceivedyourcopyoftheEndNoteX6library,itdidnotincludethe.DATAfolderassociatedwithit.The.DATAfolder
isacriticalpartofyourlibrary.
Ifyouhavenotmodifiedtheblanklibraryinanyway(suchasaddinganewreference),youcansimplycopytheoriginal.DATA
foldertothefoldercontainingtheblanklibrary(replacingthenew.DATAfoldercreatedbyEndNote8or9).Itshouldnowopen
correctly.IftheoriginalDATAfolderisnotavailable,deletethe.DATAfolderthatwascreatedbyEndNote8or9,andyouwillbe
abletoopenthelibrarywithEndNoteX6(whichwillrecreatetheappropriate.DATAfolder).
Ifyouhavemodifiedtheblanklibrary,allpreviousreferenceinformationislost.YoumustreloadacopyoftheoriginalEndNote
X6library,includingthe.DATAfolder.
TheKoreansortorderislost
EndNoteXandlaterincludedaKoreansortoption;EndNote8or9willignoretheKoreansortoption,andwilldefaulttothefirst
itemintheSortlist(SystemDefaultorEnglish).
Savedgroupsarelost
EndNoteX1andlaterincludetheabilitytosavegroupsofrecordsinalibrary;EndNote8or9willignoregroups.
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