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IndicoUserGuide,Release1.9.7
8.2. Agreementform
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Chapter8. EventAgreements
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CHAPTER
NINE
EVENTSERVICES
TheServicesmoduleprovidesadditionalservicesthatcanberequestedforaneventsuchaswebcastorrecordingof
talks.
9.1 Managementarea
Themenudisplaysallagreementstypesavailablefortheevent.Thesearecurrentlyaddedonlybyplugins.
9.1.1 Servicerequest
Theeventmanagerwillfindaformtobefilledwiththeselectedoptionsfortherequestedservice. Oncetherequest
issubmitted,itwillbemarkedaspendingawaitingforapprovaloftheserviceadministrator. Atanymomentinthe
meantimetherequestcanbemodifiedorwithdrawn. Uponreplyfromaservicemanager,theservicerequestissuer
willreceiveanotificationemail.
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IndicoUserGuide,Release1.9.7
9.1.2 Servicerequestreply
Oncetherequesthasbeensubmitted,serviceadministratorswillbeabletocheckthedetailsandmodifythemifneeded
beforeacceptingorrejectingaswellasleavingcomments.
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Chapter9. EventServices
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IndicoUserGuide,Release1.9.7
9.1. Managementarea
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Chapter9. EventServices
CHAPTER
TEN
EVENTEVALUATION
10.1 Introduction
WiththisevaluationmoduleforIndicoyoucancreateyourownonlinewebsurveyinordertoknowparticipants’
opinionabouttheconferences/seminars/lectures.
10.2 Functionalgoals
10.2.1 Security
SurveyquestionsandstatisticalresultsareneithervitalnorconfidentialforCERNmembers. Webelievestandard
precautionsareenoughwithinthisapplication. Asurveywillinheritaccessandmodificationrightsfromtheeventit
belongsto. Inotherwords,onlyuserswhoareallowedtoseeaneventwillbeabletohaveaccesstoandfillinthe
evaluationform.ThesurveycanonlybealteredintheManagementArea.Thismeansthatonlyuserswhoarealready
allowedtoeditaneventcancreateasurvey,modifyitandviewthestatisticalresults.
10.2.2 Usability
Themainpossibleactionsforthesurveyor(managementarea)arethefollowing:
• Create/editanevaluationformconcerninganevent.
• Edititsoptionsandstatus(visible/hidden).
• Possibilityofsettingthatonlyloggedusershaveaccesstotheform.
• Create/editquestionscontainedinthisform.
• Abilitytopreviewaformwhileeditingit.
• Import/exportanevaluationinordertobackituporfacilitatefurthercreations.
• Seethestatisticsoftheresults.
• ExportstatisticstoaCSVfile.
• Possibilityofseeing/deletingindividualanswersintheresults.
• Abilitytosendtheevaluationlinkautomaticallybyemailtotheparticipantsatthestart.
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• Possibilityofeditingasurveyinprocessevenifsomepeoplehavealreadyansweredit.
Forasubmitter(displayarea):
• Accesstothesurveyviathemenuofanevent.
• Loggeduserscanalwaysmodifytheiralreadysubmittedforms.
10.3 Interface
10.3.1 ManagementArea
IntheEvaluationoptionwehavefourtabs:Setup|Edit|Preview|Results.
Setup
Inthissectionyoucansetthemaininformationandconfigurationaboutthesurvey. Clickon
toset
youroptions.
• Curentstatus:WhenanevaluationisHIDDEN(default),itisnotshownintheDisplayAreaandguestscannot
answerit. YoucanshowtheevaluationbysettingittoVISIBLE.Butbeawarethatifyouwantyoursurvey
toworkproperlyitmustbeopenandcontainsomequestions.Toshow/hideit,simplyclickon
/
.
• Notifications:Youcansetemailaddressesofpeopleyouwanttobenotifiedwhentheevaluationstartsand/or
whensomeoneanswerstheform.Advice:ClickonmodifyandthencheckAddcurrentregistrantsifyouwant
youreventparticipantstobenotifiedofthestartoftheevaluation.
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Chapter10. EventEvaluation
IndicoUserGuide,Release1.9.7
• Musthaveanaccount:Ifanaccountisneeded,visitorsmustfirstloginbeforeaccessingtheform.
• Anonymous:Whenanonymous,loggedsubmitterssendtheirformanonymously. Otherwisetheiridentityis
knownbythesurveyor.Note:Usersnotloggedincanalwayssendtheirformanonymously.Ifyoureallyneed
toknowtheidentityofallyoursubmitters,youhavetoclickonmodifythencheckMusthaveanaccount.
• SpecialActions:
ExporttheevaluationwithitsquestionstoanXMLfile.Usefulforback-
inguportransporting.Note:IfthefileisdirectlyshowninFirefox/InternetExplorer6,saveitwith:File>
Saveas...TosolvethesameprobleminInternetExplorer7:Page>Saveas...
ImportanevaluationfromanXMLfile.
Concerningthemainsetupconfiguration(allthemaininformation,e.g.,title,announcement,etc.) you
canchoosetokeepyourcurrentoneortooverwriteitwithanimportedone. Forthequestions,youcan
keeponlyyourcurrentonesoronlyimportedonesorhaveboth(importedonesjustaftercurrentones).
Advice:Wesuggestthatyoubackupyourcurrentevaluation(withexportfeature)beforeimportingin
ordertopreventlossofdata. Note:Inordertopreventsomemisunderstandingthestatusandthedates
arenotimported. Beawarethatasquestionsandsubmissionsarebound,youwillalsoloseyourcurrent
submissionsifyougetridofyourquestions.
Allcollectedanswerswillbeerased.
Allquestionswillbeerased.Asthesubmissionsareconnectedtothem,
theywillalsoberemoved!
Deleteallevaluationinformations,itsquestionsanditssubmissions.You
willhaveabrandnewevaluation.
10.3. Interface
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Edit
Inthissectionyoucanadd/edit/removethequestionsinyourform. Ontheleftpanelyouhavesixdifferenttypesof
questionyoucanadd.
Textbox:Astandardfieldwhereyoursubmittercanentersometextasanswertothe
providedquestion.HereisalittleexampleofaquestionoftypeTextbox.
Textarea:LikeTextboxbutwithmorecapacityfortext.Suitableforlonganswers
likecomments,feedbacks,etc.
Password:LikeTextboxbuttheanswerishidden.Forexampleonthepicturebelow,
itisrecommendedthattheanswerishiddenifthesubmitterisinapublicarea.Otherwiseanybodynexttohim
wouldbeabletoreadthepasswordonthescreen.Notethattheevaluationmoduledoesn’tusehttps,asallthis
informationisnotsupposedtobeconfidential.
Select:Adropdownlistwhichletsthesubmitterselectoneanswer.
Radio:Agroupofradiobuttonswhichletsthesubmitterselectoneanswer.
Checkbox: Thistypeissuitableformultiple-choicequestions. . Youcancheckmore
thanoneanswer.
WhenaddingaTextbox/Textarea/Passwordyouhavethescreenbelow.
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Chapter10. EventEvaluation
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