IndicoUserGuide,Release1.9.7
SessionBlocks
Asessioncanhappenindifferentintervalsoftime. Ifyoualreadyhaveasession(whichwillbelikethefirstblock)
andyouwanttoaddmoreblocksforthatsession,youcandoitfromthemenu(inthetopbarofthetimetable)Add
new>Session>Addanotherblockto:analreadyexistingsession.
However,thisisoptional,blockscanbeusedwhenthesessiontakesplaceovermorethanoneperiodoftime. For
example,youmayhaveamorningblock,thenabreak,andthenanafternoonblockwithinthesamesession. Also,
youmayhaveonedayyouhaveasessiononaparticularsubjectforacoupleofhoursandthentwodayslateryou
mayhaveanothersessiononthatsubject.
AddingBreakstoaTimetable
Toaddabreaktoyourtimetable,usethemenuAddnew->Breakatthetoprightofthetimetable. Youwillbe
presentedwithaformwhereyoucanmodifythename,description,dateandtimeofthebreak. Youcanalsomodify
theaddresswherethebreakwilltakeplaceandthecolorinwhichitwillappearinthetimetable. Oncethebreakis
createditwillappearinyourtimetable.
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
Inordertomodifyyourbreaks,youneedtoclickontheentryandaneditionballoonwillbedisplayed.ClickonEdit
toaccesstheeditmenu.Bydoingso,youcaneditalltheinformationsenteredintheformwhenyoucreatedthebreak.
Ifyouquicklywanttomodifythedurationorlocationofthebreak,clickonthepenciltotherightofDuration,Room
andLocation.YoucanalsoclickonMoveintheeditionballoon.Fromthisoption,youcanchoosetomovethebreak,
insideasessionortoanotherday.
Ifyoudeleteabreak, unlikeacontribution, itwillnotremainanywhere. . Youwillhoweverbeaskedtoconfirm
deletion.
AddingContributionstoaTimetable
ToaddacontributiontoyourtimetableusetheoptionAddnew>Contribution.Here,therearetwopossiblesituations:
1.Iftherearealreadysomeunscheduledcontributions(seeContributionsManagement),Indicowillshowalistofthe
contributionsinwhichyouselecttheone(s)youwanttoadd.Youcanalsochoosetocreateanewone.
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Chapter2. Conferences
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IndicoUserGuide,Release1.9.7
2.Iftherearenounscheduledcontributions,aformforthecreationofanewcontributionwillappear.
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
Ifyouchoosetodeleteacontributionandthiscontributionhasbeencreated/addedfromtheContributionsoptionon
theleftmenu,thenitwillbedeletedfromthetimetable,butwillremaininthecontributionslistundertheContributions
option.
Toeditacontribution:
Clickontheentryinthetimetable,aneditionballoonwillshowup. YouthenneedtoclickonEdit. Youwillbe
redirectedtothecontribution’spage,whereyouhavesixtabs,whereyoucaneditthemainoptions,thematerial,the
sub-contributions,theprotection,thetoolsandthepaperreviewing. Youcanalsochooseintheeditionballoonto
Movethecontribution.Thisallowsyoutomovethecontribution,intoasession,ortoanotherday.
SessionManagement
YoucanaccesstheManagementareaforasessionfromtheeditionballoon(thisistheballoonthatappearswhen
clickingontheentry),byclickingEdit>Sessionproperties.
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Chapter2. Conferences
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IndicoUserGuide,Release1.9.7
ThisnewpagewillallowtomodifyeverythingwithinthatSession.Youwillseedifferenttabsfromwhichyoucan:
• Editthegeneralsettings.
• Managethelistofcontributionsforthatsession.
• Modifytheinnertimetableforthatsession.
• Writesomecommentsthatothersessioncoordinatorscanread.
• Attachfiles.
• Setitsprotectionandthecoordinators(peoplewithrightstoscheduletalks).
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
Toeditasession,clickonitsentryinthetimetableandaneditionballoonwillshowup. Fromthis,youcanadda
newblocktothesession(whichyoucanalsodobyclickingonAddnew->session->Addanotherblockto).Youcan
deletethesession,butpleasenotethatifyoudoso,itwillnotremainanywhereelse,unlikecontributions. Youwill
howeverbeaskedtoconfirmdeletionfirst.Fromtheeditionballoonstill,youcanchangethecoloroftheentryinthe
timetable,orchangethedurationandlocationofthesessionbyclickingonthepenciltotherightofDuration,Room,
Location.ByclickingonEditintheeditionballoon,youhavethreeoptionsthatappear.
• Blocktimetable:Youcaneditthetimetableofthisblock,i.e. . youcanaddcontributionsandbreaksinsidethe
sessionitself
• Blockproperties:Youcaneditalltheinformationgivenwhenyoucreatedthesession. Youwillbepresented
withexactlythesameform
• Sessionproperties:Youwillbepresentedwithsixtabs:main,contributions,sessiontimetable,comment,files,
protectionandtools.Allthesetabsareexplainedbelow
MainTab
From the MaintabinSessionyoucanmodifythegeneralsessioninformation. . Youcanmodifythecode, , title,
description,defaultplace,defaultdurationandlayout(inthetimetable)ofthesession. Youcanalsoadd/removeany
conveners.
Inthistab,allthedefaultvalueswillbeusedasdefaultvalueswhencreatinganewblockforthesession.Thisdefault
valuesaretakenfromthecreationofthefirstblockforthesession.
ContributionsTab
FromtheContributionstabyoucanseeallthecontributionsthatarepartofyoursession.Thesecontributionswillonly
beshownoncetheyhavebeenadded(seeAddingContributionstoSessions). Here,youcanalsoaddcontributions
toyoursession. Ifyouknowthecontribution’sID,youcanmakeuseoftheQuicksearchoption;typeintheID,and
thenclickonseekit.Otherwise,youcansearchforit.Youcansearchbyauthor,orbyanyofthefilteringcriteria.It
isalsopossibletoimportacontribution,togetthePDForauthorlistofselectedcontributions.Youcanalsoremove
contributions,byselectingthemandthenclickingonremoveselected.
SessiontimetableTab
Eachsessioncanhaveaninnertimetable.Youcanaddnewblocks,contributionsandbreaksinsidethistimetable.
FilesTab
Thisisthetabwhereyoucanviewallthematerialbelongingtothesession.Youcanadd,remove,editordeleteany
material.
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Chapter2. Conferences
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ProtectionTab
FromtheProtectiontabinSessionyoucansettheaccessrightsformodification,access,anddomaincontrolinthe
samewayasyoucanfortheconference(seeProtectionManagement).TheonlydifferenceistheCo-ordinationcontrol
inwhichyoucanassignsomeonetobetheCo-ordinator,whichmeanstheycanaddandremovecontributionsand
breakstothetimetableofthatparticularsession.
ToolsTab
FromtheToolstabinSessionyoucandelete,closethesessionorwriteminutesforit.
AddingContributionstoSessions
Insidesessions,youcancreatenewcontributionsfromthetimetableoraddunscheduledcontributions(whichhave
alreadybeencreatedandwillbeplacedinthetimetablelateron).Here,wewillseehowtoadd/importcontributions
thathavealreadybeencreated.
Toaddcontributionstoasessionyoufirstneedtoimportthemfromthemainconference.Todoso,usetheContribu-
tiontabinsidethesession:
Clickonimportcontributions,thiswilltakeyoutoascreenwhereyoucanselectthecontributionsyouwanttoinclude
inyoursession.
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
OnceyouhaveselectedthecontributionstheywillappearinsidetheContributionstabinthesession. Youcanthen
usetheoptionAddnew>ContributionfromtheSessiontimetableandselectfromthecontributionsyouimported.
Whenyouhaveaddedacontributiontoyoursessiontimetableyoucaneditthetimes,duration,roomandlocationby
clickingonthecontributionbox.
RoomBooking
Ifthereareroomsbookedfortheconferencetheywillbeshownatthetopofaselectionlistduringcreating/editing
sessions,slots,breaksandcontributions.Ifthenameofthebookedroomisgreen,itmeansitisnotusedinanyother
eventinthecurrentconference.Otherwisethenamewillturnredandinformationabouteventusingthisroomwillbe
shownwhilepointingthisname.
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Chapter2. Conferences
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Rescheduling
Thisoptionisavailableonthetoprightofthetimetable,totherightoftheoptionAddnew.
Step1:Choosethetypeofreschedulingyouwant
• Adjusttimeofallentrieswillmovealltheentriesinthespecificdaysbychangingtheirstartingtimes. The
firstentrywillstartwhentheeventstartsandtheotherwillfollowconsecutivelyafterit.Thedurationswillnot
bechanged.
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
• Adjustdurationofallentrieswilladjustthedurationoftheentriesoftheselecteddaytofillthegapsbetween
them,sothattheirstartingtimesdon’tchange.Ifagaptimeisspecifies,thedurationwillbeextendeduptothe
valueofthistimegapbeforethestartingtimeofthenextentry.
Step2:Choosethetimegapbetweenentries
Youneedtotypeadurationinminutes
Step3:Choosetofitsessionstotheircontent
Youcanchoosetoticktheoptiontofitallthesessionscontainedinthespecificdaytotheircontent.Thiswillchange
thestartandendtimesofthesessionblocksoccurringonthatspecificdayinordertofittheirrespectivecontentbefore
performingtherescheduling.
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Chapter2. Conferences
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