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IndicoUserGuide,Release1.9.7
Drag&Drop
Youmayalsomanipulateexistingentriesinthetimetablebyinteractingwiththemdirectlyusingyourmousepointer,
variousfunctionsareavailabletoyouwhilstusingthistool.
MovingaContribution,BreakorSession
Byclickingonthedesiredcontribution,breakorsessionslotanddraggingitaroundthetimetablearea,youwillnotice
thattheselecteditemmoveswithyourpointerwhilstshowingwherethenewstarttimewillbeoncethemovement
ends.
Theproposednewstarttimeoftheitemitemisdisplayedtotheleftwhilstdraggingit.
Uponreleasingthemousebutton,theitemdraggedwillhaveitsstarttime(and,subsequently,itsendtime)alteredto
whereithassincebeenpositioned.
Note:Thedurationoftheeventisnotmodifiedinthisoperation.
MovingMultipleContributions,BreaksorSessions
Whilstperformingamoveofacontribution,breakorsessionitem,asdenotedabove,youmayalsoholdtheSHIFTkey
tomodifyallfollowingcontributions,breaksandsessionswiththesamedifferenceappliedtotheitembeingdragged.
Forexample,ifyouweretodragancontributionstartingat10:00tostartanhourearlierat09:00andtheSHIFTkey
washeld,thedifferenceofonehourearlierwouldbeappliedtoall(andonly)contributionsandsessionsofthesame
day.
ChangingContribution,BreakorSessionDuration
Positioningyourpointerattheloweredgeofanycontribution,breakorsessionitemwilldisplaytheresizingcursor,
clickinghereanddraggingthelineinanupwardordownwarddirectionwillaltertheendtimebydecreasingor
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
increasingtheitem’sdurationrespectively.
MovingaContributionorBreakintoaSession
Itispossibletomoveacontributionorabreakintoasessionslotbysimplydraggingthecontribution/breakinquestion
overthesessionslowintowhichitisdesiredtogo.
Oncethecontribution/breakisoverthesessionslot,thecontribution’s(break’s)sizewillchangetoindicatethatitmay
bemovedintothesessionslotdesignated.Simplyreleasingthemousebuttonwillcommittheactionandperformthe
move.
UndoAction
AsallinteractionsperformedviathedraganddropinterfaceareinstantlywrittentoIndico,thefacilityexiststoUndo
anyincorrectactionsimplybypressingtheUndolastoperationbuttonwhichappearsatthetopofthetimetable
followinganysuchaction.
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Chapter2. Conferences
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IndicoUserGuide,Release1.9.7
Uponclickingthisbutton, thepreviousactionwillbetotallyreversedandyoumayproceedtocontinuewiththe
originallyintendedaction.
Note:Theundofunctionsupportsonlythelastoperationapplied,youcannotstepthroughthissession’sinteraction
historywiththebutton.
2.4.3 MaterialManagement
Thisiswhereyouuploadandmanagethematerialattachedtotheconference. Thematerialcanbeminutes,papers,
posters, slides, etc. . Youcancontroltheaccessprotectionofthematerialbychoosingittobepublic, , privateor
inheriting(seeAccessControlPolicy).
2.4.4 ProgrammeManagement:Tracks
Fromtheprogrammeoption(ontheleftmenu)youcanadd/removetracksandaccesseachofthembyclickingon
theirname.
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
Tracksarepartsoftheconference towhichabstractsandcontributionscanbelong. . Formoreontracks, , seein-
dico_glossary(sectionabouttracks).
Insidetracksyoucandothefollowing:
• Generalsettings:
– ModifytheCode:acodecanbeusedifyouprefertousecodesasopposedtolongtitles.Thesecodeswill
beusedinlistingsforcontributionsandabstracts.
– ModifytheTitleandtheDescriptionofthetrack.
• CoordinationControl: : AssignTrackManager(s)whocanproposewhatisacceptedintotheirTrack. . Track
Managersdonothavemodificationaccesstotherestoftheconference,theyonlyhaveaccesstothemodification
oftheirTrack,seetrack_coordinators_guide
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Chapter2. Conferences
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IndicoUserGuide,Release1.9.7
• Abstracts:ShowanyabstractswhichhavebeensubmittedtotheTrack,theTrackManagercanthenproposeto
acceptorrejectit. OnlytheConferenceManagercanhavethefinalsayinwhetheranabstractisacceptedor
rejected(seeAbstractsManagement).
• Contributions:ShowanycontributionsthatbelongtotheTrack(seeContributionsManagement).
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
2.4.5 RegistrationManagement
Youmaywishtohavesomekindofregistrationprocessforthoseattendingyourconference. Hereyoucangivethe
registrantsoptionssuchasaccommodationoranyspecificneeds.TheRegistrationManagementcomesintwoparts:
theRegistrationFormandtheRegistrants.
Thesearethestepsintheregistrationprocess:
1. Theconferencemanagerenablestheregistration. . Todoso,goontheRegistrationoptionintheleftmenu,and
clickonthebuttonEnable. Hecansettheregistrationdeadline,themaximumnumberofparticipants,tosete-mail
notificationsetc.(seeSetuptab).
2.Theregistrantsapplyforparticipation.Todoso,theyfillinaformthatisfoundontheevent’spage.
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Chapter2. Conferences
IndicoUserGuide,Release1.9.7
This form is setbytheconferencemanager(seebelow). . Hecanchoosealltheoptionsthatwillbeavailableto
registrants,suchassocialevents,accommodationetc. Theconferencemanagerwillhavetheoptiontomakecertain
eventsbillable(suchaslunches,expeditionsorganizedwithintheconferenceetc.)andthentoenablethee-payment.
E-paymentcanbeenabledintheRegistrationoptionintheleftmenu,underthetabe-payment(seeE-payment).
3.Theconferencemanagerhasaccesstothefinallistofparticipants,whichhecanmanage.
4.Oncethelistofparticipantshasbeenestablished,Indicoautomaticallygeneratesprintablebadgesforeachpartic-
ipants. TheconferencemanagercancustomizethembygoingtothetabRegistrants,selectingregistrantsandthen
clickingonPrintbadges(seeRegistrants,sectionPrintbadges),sendingemails,exportingtoexcel,pdf,etc.
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
RegistrationForm
YoucanaccesstheregistrationmodulefromtheoptionRegistrationinthemenuontheleft.
Setuptab
From theSetuptabyoucancontrolthemainfeaturesoftheregistrationform: : enableordisabletheregistration,
modifytheperiodofregistration,themaximumnumberofregistrantsyouwilltake,anyannouncementsandifyou
wishtoreceiveanemailwhenanewregistrantapplies.ClickonModify,ontherightsideofthesetuptab,toaccess
theconfigurationpage.
ThelastpartofthistabisCustomstatuses.Thisisthestatusoftheregistrant;youcanaddordeletestatuses.
Hereisanexhaustivelistoftheparametersthatcanbeconfigured:
• Currentstatus:thisiswhereyouenable/disabletheregistration.
• Registrationstart/enddate:choosetheregistrationstartandenddates. . Youcanalsoallowlateregistrationsby
choosingAllowxdays/weekslate.
• Modificationenddate:Ifyouwanttheregistrantstobeabletomodifytheirregistrationaftertheenddateofthe
registration,youcansetamodificationenddate.
• Title:youcanchangethetitleoftheregistrationform.
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Chapter2. Conferences
IndicoUserGuide,Release1.9.7
• Contactinfo:TypehereanyinformationyouwishtoappearundertheoptionRegistrationintheeventpage.
• Announcement:Youcanenteranyannouncementthatyouwishtoappearintheregistrationform.
• Maxno.ofregistrants:Youcanlimitthenumberofuserswhocanregisterforyourconference.
• Emailnotificationsenderaddress:TheFROMaddressthatwillappearinanyemailnotificationsent.
• Emailnotification:Ifyouwishanotificationtobesentwhenaregistrationissubmitted,enterheretheaddresses
ofthepersonsyouwanttoreceivethenotification.
• Emailregistrant:Choosewhen/iftoemailaregistrant(e.g.afterregistration,aftersuccessfulpaymentetc).
• Musthaveaccount:Youcanchooseiftheregistrantstoyourconferencemusthaveanaccountornottobeable
toregister.
Edittab
Withinthistabresidesalleditioncapabilitiesoftheregistrationformcontent.Youwillbepresentedwithaninteractive
editoroftheregistrationform.Whateverchangeyoumakeonit,itwillbeinstantlysaved.
Theregistrationformisorganizedinsections.Eachoneisanessentialpartoftheregistrationform,anditmaycontain
severalfieldstobefilledinbytheuserlateron.Theeditionviewallowsyoutoedit,disable,recoverandsortsections,
createnewones,anddeletethem.Also,theycanbeexpandedandcollapsedtohaveamorecomfortableview.
Thefirstthingyouwillfindabovethesectionsisafloatingtoolbarwithbuttonstocreatenewsections,recoverdisabled
ones(ifapplies),andextend/collapseall. Inordertomodifytheorderofthesections,ifyougrabthe3horizontal
2.4. ConferenceManagementArea
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IndicoUserGuide,Release1.9.7
dotsontheupperpartofthesectionbox,youcandraganddropittothedesiredlocation.Shouldyouneedtofinally
disposeofanycustomsectionthatisdisabled,youcandosofromwithintherecoversectionsdialog.
Intheheaderofeachsectionyoucanmodifythetitleanddescriptionsimplybyclickingonthetexttostartediting
itandsavingitbypressingENTER.Ontherightsidetherearesomebuttonsthatallowyoutoaddnewfields,open
theconfigurationdialog,disablethesection,orcollapsing/extendingit.Please,notethatnotallthesectionsallowthe
sameactions,assomedon’tacceptnewfieldsorcan’tbedisablednorhavefurtherconfigurationoptions. Someof
theirpeculiaritiesareasfollows.
• PersonalData:Personaldataregistrantswillbeasked. . Anynumberoffieldscanbeadded.Thereareseveral
typesoffieldsavailablefromtheAddFieldbutton,coveringthemostcommonusecases.Also,thesefieldswill
havetheoptiontobebillable,meaningthattheycanhaveapriceattached.Therefore,theformcanbeusedwith
anonlinepaymentsystem.
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Chapter2. Conferences
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