Preview the Ballot 
You can preview the ballot, as well as click 
on the candidate’s names to view their 
profiles that you just created. 
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Preview the Ballot 
When you’ve completed previewing the 
ballot, click on “Ballot Dashboard” (at the 
top). 
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Activate the Ballot 
Click on “Edit.” 
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Activate the Ballot 
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After you make any necessary changes, you can activate the 
ballot.  Reminder: Once you activate the ballot, you will not be 
able to make any changes. 
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Activated Ballot 
You can view your ballot in a 
printable format, then print and 
send it to your members via postal 
mail. 
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Activated Ballot 
Same instructions will show on 
online and on printable ballot. 
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Activated Ballot 
Candidate details will be shown after 
each position. 
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E-mail Voters of the Ballot 
You can send e-mail to your voters once the ballot 
has been activated. 
PLEASE NOTE: You must wait one hour after 
activating the ballot before you can send an e-mail 
to your voters.  Sending e-mail before then might 
not work, i.e. No messages will be sent. 
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E-mail Voters of the Ballot 
Make sure to provide your contact information so 
that voters can contact you if they have questions 
related to the election. 
To ensure that IEEE members are not 
inconvenienced with a large number of e-mails, 
we restrict the number and frequency of e-mails 
you can send to the voters. 
Then click “Send.” 
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The formatting bar may be used to style your 
email text. 
Copy/Pasting from Microsoft Word may 
unintentionally increase your character count due 
to hidden tags. 
Note the 4000 character limit.     
E-mail Log 
You can view all of the e-mails that 
you sent to the voters for this ballot 
by clicking on the “e-mail log” link.  
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