CustomField
Thereareseveralstandarddocumentinformationfields(metadata)definedinPDFfile–such
as“Title”,“Subject”,“Author”,“Keywords”,“CreationDate”,“Producer”,“Creator”.Theyare
automaticallyincludedintheindexfileandbecomesearchable.
Furthermore,PDFShelf(PDFPlus)allowsyoutodefinesearchablecustomfields(Double
clicktoaddnewcustomfield)byenteringcustomfieldnameandits’datatype(oneofDate,
IntegerNumber,orTextString).OncedefinedintheCustomFieldlist,youwillbeabletobuild
indexfileincludingthedefinedcustomfields.
Forexample
:
FirstusePDFPlusorDocuComPDFDriverto“AddCustomFields
”toPDFdocuments.In
thisexample,youaddfieldname“DocumentID”andvalueequals“1345683”.
Thenincludethefile(orfoldercontainingthefile)inaindexfilebuild,whiledeclarethe
customfieldsassearchablebyentering“DocumentID”and“Text”datatypein“CustomField
List”.
Click“Build”tocreatetheindexfile.
Use“Search/SearchIndex”toolandselecttheindexfilecreatedinpreviousstep.Youwill
beabletodefinesearchcriterialike“DocumentID”-“Contains”-“1345683”tofindonly
documentswith“DocumentID”contains“1345683”.
SearchCriteria
Optionally,youcandefinesearchcriteriatorefineyoursearch.Mostofthecriteriaare
self-explanatory.
Stemming
Searchallstemmingwordsthathavethesameroot.
MoreCriteria
Doubleclickthe“NewCriteria”todefinenewsearchcriteria.Forexample,choose
“Author”-“Contains”-“JohnSmith”,or“CreationDate”-“IsBefore”-“Jan.31,2004”.
SearchResults
Click“SearchNow”tostartthesearch.Searchresultsarelistinginthe“Result”panel.Clicka
entryintheresultlisttoshowtheplaceofinterest.
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DocumentProperties
Select“Document>Properties”menucommand;orchoose(click)the“Properties”buttonofthe
“Navigation”paneltoshowpropertiesofthedocument.
StandardFields
Standardfieldsare:Title,Author,Subject,Keywords,Creator,Producer,Created,Modified,File
Size,Security,PDFVersion,PageSize,NumberofPages,andFastWebViewing.Youcan
onlymodifythevalueofauthor,subject,andkeyword,butnotothers.
CustomFields
Doubleclickthe“Addnewitem”bluetextatthebottomtoaddnewitem(nameandvaluepairs)
tothedocument.
Youcanincludeapplication-specifickey-valuepairsinthePDFdocument.Later,other
documentmanagementapplicationscanretrievetheinformationforpost-processing.
Forexample,youcanmakeacustomfieldsearchablebydefiningitinthecustomfieldlist
of
PDFShelf(full-index-toolincludedinPDFPlusPro)beforebuildingtheindex.
Note
:Ifanyofthe“DocumentInfo”fieldismodified,youwillbepromptedtosavethedocument
beforeclosingit.
OpenOptions
TheOpenOptionsdefinethe“Starting”viewofthedocument.Youcandecidetheinitialpage
viewbyenteringvarioussettings.
Note
:OpenoptionsarekeptinthedocumentandwillbehonoredbyanycapablePDFviewer
program.
SecuritySettings
Itdisplaysthesecuritysettingsofthedocument.Youcanalsochangethesecuritysettingby
givingdifferentpasswordsorpermissions.
1.
Openpassword
:ifspecified,documentreaderisaskedtoenter“Open”passwordbefore
viewingthedocument.
2.
Securitypassword
(ownerpassword):ifspecified,documentreadermustenterthe
“Security”passwordtomodifydocumentpermission(security)settings.
3.
EncryptionLevel
:Specifythesecuritybitstobeused--either40(PDF1.3compatible)or
128(PDF1.4compatible)bits.
4.
Documentpermissionsettings
:Controlthepermissionofprinting,copying,annotating,or
modifyingthedocument.
Whenchoosing128bitsencryptionlevel,youcanfurtherassignpermissionsasfollow:
a) Enableordisable“ContentAccessforVisuallyImpaired”.
b) Alloworprohibit“ContentCopyingandExtraction”.
c) Differentlevelsofmodifyingdocument(ChangesAllowed):“None”;“OnlyDocument
Assembly”;“OnlyFormFieldFill-inorSigning”;“CommentAuthoring,FormFieldFill-in,or
Signing”;“GeneralEditing,CommentandFormfieldauthoring”.
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d) Chooseoneof“None”,“LowResolution”,or“FullyAllowed”forprintingpermission.
Fonts
Use“Documents>Properties>Fonts”menucommandtoshowallthefontsreferencedinthe
document.Thedialoghelpsyoutounderstandiffontsubstitutionisusedtoshowun-available
fonts;oriffontsareembeddedinthedocument.
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Edit/AssemblyPages(PagePalette)
Bydrag-droppagethumbnails(miniaturepages)inthePagespalette,youcan
assemble/rearrangedocumentpages.
Re-arrangingpages
Click(highlight)thepagenumberbox(beloweachpagethumbnail)toselectpage(s)anddrag
pagetoanypagelocationinthedocument–ordragselectedpagestoanotherdocument.
Clickwith“Shift”or“Ctrl”keystoselectmultiplepages.Aredverticalbartellsthenewlocation
toinserttheselectedpages.
Deletepages
Youcansimpledragthepage(s)outoffthePagespalettetodeletethem.
Copypages
Dragtheselectedpageswith“Ctrl”keytocopypagestoanewlocationwithinthedocument.
Youcanalsocopypagestoadifferentdocumentbydraggingselectedpagetoanother
document’sPagespalette.
EditingPages(DocumentMenuCommands)
Usethe“Document>Page”menucommandtodopageoperations:
Insert
Chooseasourcefileandinserttheselectpagesincurrentdocument.
Extract
Extractselectedpagesofcurrentdocumentandoptionallydeletethem.
Delete
Deleteselectedpagesofcurrentdocument.
Crop
Firstdragthecropareaandadjustit,andthendoubleclicktoshowtheCropdialogboxwhere
youcandecidepagestobecropsandcontrolthemeasurements
Rotate
Selectpagestoberotatedanddecidetheangle.ComparingtheRotatebuttononthetoolbar
whichwillonlyrotatethepagesforviewingtemporarily,thisRotatecommandwillmodifythe
documentitselfandbecomepermanentafteryousavethefile.
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BrowsingPages
RotatePageView
Clickthebuttonstorotatepageviewclockorcounterclockwise.
Note
:Itwillnotchangethe
documentitself,justadifferentviewingmode.
GobackorForward
Clickthebuttonstoshowpreviousornextpageview.
Hand
Usethehandtooltomovepageindocumentview.DependsonthesettinginPreference,you
mayalsoclickthehandtooltoscrollpageviewautomatically–withthespeedofyourchoice.
SeePreferencedialogbox.
Zoom
TheDynamiczoomtoolallowsyoutoenlargeorreducepageviewaccordingtothemouse
movement.Or,youcanclickordragthe“Zoom-in”or“Zoom-out”toolstochangethepageview.
Loupe
Clicktheloupetooltoviewenlargedpageviewwithintheloupe.Youcanchangethescaleof
theloupeandmovetheloupefreelywithintheprogramwindow.
SelectText
Dragthetextselecttooltohighlighttextdata.Youmaythencopythedata.
SelectGraphics
Dragtheselectgraphicstooltoselectapageareatobecopied.
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Annotate/MarkupDocument
ThereareseveralbasictypesofannotationsinPDFdocument:
Bookmark:
Similartotableofcontents.Whenclicked,bookmarkexecutetheactions
associatedwithit–suchasgotoapageview.
Link:
Definea“HotArea”onpages.Whenclickedinsidethehotarea,Linkexecutethe
actionsassociatedwithit–suchasdisplayanotherdocument.
Note:
Somethinglikeattachapieceofpaperwithcommentsondocumentpages.
TextBox:
Entertextphrasesdirectlyonpageswithselectablefont,style,color,and
transparency.
Drawing:
Entergraphicobjects–orevenastamp,directlyonpageswithselectableshape,
color,andotherpropertysettings.
Markup:
Highlight(highlight,strikeout,underline)textphrasesonpages.
Attachment:
Attachfiles,sounds,moviestothedocument.
AnnotatingtoolslikeNote,TextBox,Drawing,Markup,andattachmentsharemanycommon
propertiesasfollow:
DefaultProperties
Allannotations–otherthanbookmarkandlinks,shareacommonsetofproperties,suchas
“Author,Subject,Date’andtheirappearances.PDFPlusdefinesasetofdefaultsforthese
annotationswithAuthorbebetheWindowslogonname;differentcolorsfordifferent
annotations;and100%opacityinitially.ThedefaultNoteiconis“Note”,andpencilthicknessis
“1”.
SetAsDefault
Aftercreatingmarkupsusingthedefaultsettings,youcanswitchto“Hand”toolandright-click
onanymarkuptomodifyitsproperties.Youcanexplicitlymodifythedefaultsettingsusingthe
“SetAsDefault”commandinthepopupmenu.
Bookmark(bookmarkpalette)
Choose“Document>Bookmark”commandorclickthe:”Bookmark”buttonoftheNavigation
paneltoshowthebookmarkpaletteWhereyoucancreatenewbookmarks,editordelete
existingbookmarks.
Clicktoselectabookmark(withCTRLorSHIFTkeystoselectionmultiplebookmarks),and
thenright-clicktoshowtheContextmenu.Youcanchangefontstyle,color,oreditbookmark
actions.
Link
Dragthelinktooltodefinea“HotArea”;andthenassignactionstoit.
Note
ClickordragapopupwindowtoenteryourcommentstherewiththeAuthorname,color,icon,
andsubjectfromthedefaultsettings,
Reply
:Atthelower-leftcorneroftheNotewindow,youcanfindthe“Reply”button.Clickthe
buttontoenteryourreplytothenoteauthor.
History
:Thereisan“<”buttontotheleftofthe“Reply”.Clickittodisplaythereplyhistoryof
thisNoteinAnnotationpalette.
TextBox
Dragawindowtoenterphrasesdirectlythere.Youcanuseanyfonts,size,style,andforthe
textdata;anddefineboardercolor,linestyle,fillcolor,andopacityforthetextbox.
Draw
UseoneofPencil(freehand),Line,Rectangle,Oval,Polygon,Polyline,Cloudtooltodraw
graphicsondocumentpage–withpopupcommentsattached.
Highlight
UseoneofHighlight,Strikeout,andUnderlinetomarktextdata.SeeMarkupPropertiesbelow.
Stamp
Dragthe“Stamp”tooltobringcurrentstampondocumentpage;orselectadifferentstampwith
the“Tool>Stamp”menucommandtoshowallstampscurrentlyavailableinyoursystem.You
cancreateandcategorizeyourowncollectionofstampsfromexistingPDFdocumentsbyusing
the“Tool>Stamp>NewStamp”command.
CreateCustomStamp(dialogbox)
File:browseanexistingPDFfile.
Page:UsethepreviewtofindthePDFpageneeded.
Category:assignthenewlycreatestamptoacategory.
Name:enterthenametoidentifythestamp.
ManageStamp(dialogbox)
Category:Selectanexistingcategory,orenteranameofanewcategory.Clickthe
“Rename”buttontorenameanexistingcategory.
StampList/Select/Preview:Clickonanametoshowthestampinpreviewwindow.
DeleteaStamp:Selectastampthenclickthe“Delete”buttonorusethe“Delete”keyto
removethestampfromthecategory.
RenameaStamp:Clicktwiceonastampname,orclickthe“Rename”button,toentera
newname;.
CreateaStamp:Clickthe“New”buttontoaddnewstampinthecategory.
AttachFiles
UsetheAttachtools(AttachFileandAttachSound)toattachapplicationfiles(orsound)on
PDFpages.Forexample,youcanembedtheoriginalMSWordfileortheoriginalspreadsheet
onPDFpage;sothereviewercanaccessthesourcefileincaseneeded.
Youcanspecifythe“Author”,“Subject”,and“Description”intheFileAttachmentProperties;
optionallyselectcolor,icon,oropacityfortheappearance.Reviewercanbringupthesource
filewhendoubleclicktheattachmenticon–incasetheapplicationisproperlyinstalled.
The“Document>FileAttachment”showsallthefilescurrentlyattachedtothedocument.
AttachSound
Choose“Tools>Attach>Sound”commandandclicktodisplaythesoundcontrol,whereyou
canrecordnewsoundorplayattachedsound.Note:thecontrolisactiveonlyifnecessary
hardwareandsoftwareareinstalledinyoursystem.
EditPageContents
PDFGold(PDFPlusProfessional)comeswithTouchuptoolsforeditingPDFpagecontents.
Note
:Conceptually,annotations--createdbyusingannotationtools,arestayedinadifferent
layerabovepagecontents.
InsertObject
UsefollowingmethodstointroducenewobjectsonPDFpages.
DragDropFiles
WithinWindowsFileExplore:
1. Clickmousebuttontoselectasinglefile.
2. Drag-DropselectedfilesintothePDFGold(PDFPlus)workspace.
3. Choose“InsertObject”.
InsertObject
Non-PDFsourcefilewillbeconvertedtoPDFbeforeimporting.Youwillbepromptedtoselecta
pageincaseofmulti-pagedocument.Pagecontentsofthesourcewillbecopiedtothetarget
documentpagewithoutdistortion.
InsertClipart
Choosethe“Edit>Clipart”menucommandtoaddcliparttocurrentdocumentpage:
1. Dragtoapre-definedclipartofyourchoiceaccordingtothecategory,name,andthe
preview–verysimilartothestampselection;or
2. Choosethe“NewClipart”menuitemtolocateasourcefile;andreuseitinthefutureby
assigningacategoryandnametoit;or
3. Optionallyusethe“Tools>Clipart>FromFile”commandtobrowseasourcefile.
ThesourcefilewillbeconvertedtoPDFifnecessary,anduserwillbepromptedtoselecta
pageincaseofmulti-pagesourcefile.
Usethe“ManageClipart”commandtoadd,delete,orrenameyourclipartlibrary.
ManipulateObjects
Afterinserttheobjects,youcanfreelyMove,Scale,Rotatethemtofityourdesign.
Clickonthetargetobject,itbecomeshighlight.
Dragtomovetoanewlocation.
Dragthe“Scale”handlestore-sizetheobject.
Dragthe“Rotate”handletorotatetheobject.
EditTextData
Usethe“Tools>Touchup>TouchupText”toolforeditingtextdataonPDFpages.
1. Choosethe“Tools>Touchup>TouchupText”menucommand.
2. Clickonthetextdatatobeedited.
3. Afterthetexteditingcursor“Caret”showsup,youarefreetousethekeyboardfortext
editing.
Limitations
Inmanycircumstances,theeditingresultsmaynotbesatisfactorybecausePDFformatis
mainlyfordocumentexchange/distribution/publishing,nottargetingdocumentauthoring.
Strictlyspeakingthereareonly“characters”inPDFfile--notevensupporting“words”
withoutmentioningsentencesorparagraphs.
Re-constructingwords,sentencesorparagraphsforeditingpurposecanneverbe
completeor100%correct.Strangeresultsmaycomeoutwhenyoumodifytextacrossmultiple
lines.
Youarenotallowedtoedittextdataincasetheoriginalfontisnotavailableinlocalsystem,
andonlyasubsetoftheoriginalfontisembeddedinthedocument.
Therefore,theTouchupTexttoolisfortouchuponly--neverintendedtobeafull-blowauthoring
tool.
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