Online Graduation Application for 
GraduateStudents
Graduate Students
Graduate Academic Affairs
MB, Room 110
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Agenda
1 ProcessOverview/GeneralInformation
1. Process Overview/General Information
2. Adding the WorklistmyIITPortal Channel
3 StudentViewofGraduationApplication
3. Student View of Graduation Application
4. Adviser Approval Process with Workflow
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P
O
i
Process Overview
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Online Graduation Application
• Online graduation application, available to students in 
h
IIT
l
the myIITportal
– Replaces paper application for master’s and Ph.D. level 
students
V lid d t
t d d ti i f
ti
li f
th B
t
– Validates student information, live from the Banner system 
(i.e., academic program information)
– Application will open at the same time as registration for 
thetermofgraduation(eg Spring/Summer/Fall2011
the term of graduation (e.g., Spring/Summer/Fall 2011 
applications open on November 8, 2010)
• Note
Certificatestudentswillcontinueusingthepaper
– Certificate students will continue using the paper 
application, form 528 (Main Campus only)
– Students should RSVP for Commencement through the 
commencement committee’s process
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Master’s Level Students
• Eligible to apply once a minimum of 15 credits are 
earned
• Once application is submitted, will receive a 
detailed email confirmation with degree check-out 
process overview and links to resources for 
deadlinesandthesisactivities
deadlines and thesis activities
• Uses SunGard Workflow software to send two 
studentemails
student emails
–Email one: graduation check-out overview
–Email two: Program of Study review reminder (48 hours 
after submission)
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Ph.D. Level Students
• Eligible to apply once a minimum of 69 credits are 
earned
earned
• Graduation application requires adviser approval
– Uses SunGard Workflow software to expedite the approval 
process
• Adviser reviews application data in the myIITportal
– Application data includes status of non-course 
i
t (501A A O O lD D f
501B
t )
requirements (501A, Oral Defense, 501B, etc.)
– Advisers are able to add comments when approving or 
rejecting an application
Emailsstudentateachstepintheprocess with
• Emails student at each step in the process, with 
adviser copied on final email
– Sends a final approval email, includes adviser comments 
andcheckoutoverview
and check-out overview
– Sends a Program of Study review reminder email 24-48 
hours after adviser has approved application
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Graduation Application for Ph.D. Students: 
CompleteProcess
Complete Process
St d
tS b b it
Studentand
Student Submits 
Graduation App 
through myIITportal 
(business event 
triggers workflow)
Adviser Receives 
Email Notification 
(Approval Activity 
is Pending)
Approves 
App
Student and 
Adviser Receive 
Email Notification 
(w/ Comments and 
Instructions)
GradAffairsCodes
Student and 
AdviserReceive
Student Receives 
Confirmation Email
Grad Affairs Codes 
App as Approved 
(Banner)
Rejects 
App
Adviser Receive 
Email Notification 
(w/ Comments and 
Instructions)
Student Receives 
Reminder Email 
(Review Program of 
Grad Affairs Codes 
Inactivates App 
(B
)
Once an app is rejected, the student 
mustre-applyonline(cannotre-activate
(
g
Study)
(Banner)
must re-apply online (cannot re-activate 
an application in Banner)
St d d tS S lfS
i
Student Self-Service 
Graduation Application
InthemyIITportal,thestudent
In the myIITportal, the student 
selects the ‘Student Records’ 
link in the Banner Student Self-
Service channel under the 
Academics tab
From the Student Records 
menu, the student selects ‘Appy
to Graduate
Studentspecificinstructions
Student selects appropriate 
program for graduation
Student specific instructions
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