Inserting Audio and Video Files
16 Audio/Visual files
MAXQDA 11 allows you to code audio and video files directly without having to provide a transcript. You can, of
course, create transcripts of media files or import previously existing media files and their transcripts into MAXQDA.
You can open any media file for which the correspondent codec is installed on your computer. After selecting the
file, the mDocument Browsern window will automatically be set to edit mode, so you can transcribe the text to the
Hint: If you are having problems with playback of a certain file type, check out the Frequently Asked Questions on the
MAXQDA offers the following possibilities for working in synchronization with transcripts and audio or video files:
You can play your audio with MAXQDA while transcribing text directly.
You can import a transcript in DOC/X RTF format, assign this document to an audio or video file, then insert
timestamps into the transcript. Click on the timestamp to begin playing the media file at the appropriate point.
You can create transcripts using professional transcription software programs f4 (Windows) or f5 (Mac) and im-
port them into MAXQDA as RTF data. Timestamps created in the original software will be automatically import-
ed and can be used in MAXQDA. You can download f4 or f5 software at http://www.audiotranskription.de. This
website also provides a wealth of useful information on digital recording and transcription.
16.1 Inserting Audio and Video Files
To make audio and video files available for use in MAXQDA, you can either select Import document(s) in the Doc-
uments drop-down menu, or click on the button Import Document(s)
in the mDocument System.n
Tip: You can also easily insert audio and video files from Windows Explorer into the mDocument Systemn via Drag &
This creates a new document named like the media file; this document is linked to the media file.
Note: When inserting a new file, MAXQDA shows a standard set of the most common audio and video files (MP3, WAV,
WMA, MP4, MPG, AVI, FLV, WMV).
You can, however, assign any media file to a document if the correspondent codec is installed on your computer. If the
codec is installed, Windows Media Player will be able to read the file. For further information, please follow this link.
You can also assign a media file subsequently to an existing document. To do so, right-click on the document in the
mDocument Systemn and select Properties. Here, you can insert or change a link to a media file.
C# Word - Merge Word Documents in C#.NET
RasterEdge C#.NET Word document merging toolkit (XDoc.Word) is designed to help .NET developers combine Word document files created by different users to one pdf merger; acrobat reader merge pdf files
The media file field in the Properties window
Playing Audio and Video Files in MAXQDA
To play a media file in MAXQDA, double-click on the document containing the media file in the mDocument Sys-
tem.n This turns on the media player and loads the file for playback. If the mMedia playern toolbar is not already visi-
ble, it will open after double-clicking. If you want to play a video, the Multimedia Browser window will appear. Now
click on the icon Play/Pause
on the mMedia playern toolbar or press the F4 key.
16.2 The “Media player” Toolbar
To transcribe or code an audio or video file with MAXQDA, you need to work with the mMedia playern toolbar. This
toolbar offers various functions such as playing media files. In order to work with it, you should become familiar with
this toolbar and understand how it works.
To open this toolbar, go to the toolbars drop-down menu and select Media player.
“Media player” toolbar
The symbols in the toolbar give you access to the following functions (from left to right):
Media Player: switch on/off – turns on the media player and loads the media file into the Multimedia Brows-
er. You can compare this to turning on a CD player and inserting a CD.
List timestamps – opens/closes the timestamp table of the current file.
Sync mode – turns on/off sync mode, which causes the text to follow the media file, comparable to a tele-
Multimedia Browser – turns on the Multimedia Browser, where you can play videos and code media files.
Control Panel – opens the Control Panel, where you can adjust the playback options for audio and video files.
New timestamp F8 – inserts a timestamp in a transcript or a media file.
Prev F3 – rewinds the media file to the previous timestamp.
Transcribing Multimedia Files in MAXQDA
Stop – stops playback and jumps back to the beginning of the file.
Play/Pause F4 – pauses playback at the current position and resumes playback at that same position. You can
set a rewind interval to resume playback from an earlier position.
Next F5 – fast forwards the media file to the next timestamp.
On the right next to these icons, you see the time elapsed and total time of the media file.
You can jump easily to a certain position using the slider on the right.
16.3 Transcribing Multimedia Files in MAXQDA
Using the Multimedia Browser you can easily play and code audio and video files. To open the Multimedia Browser,
there are various options:
1. Click the icon Multimedia Browser
on the mMedia playern toolbar. To do this, the Media Player has to be
turned on by clicking the icon
(you can only do this when a document with a media file assigned to it is dis-
played in the mDocument Browsern).
2. Double-click on a document with a video file assigned to it. These documents are marked with the symbol
This opens the document as well as the video file in the Multimedia Browser. If the mMedia playern toolbar is not
visible already, it will open up automatically.
3. Select Open document and audio file in the context menu of a document that has an audio file assigned to it.
If the mMedia playern toolbar is not visible already, it will open now.
Opening audio files using the context menu in the “Document System”
The following screenshot shows the structure of the Multimedia Browser:
The Multimedia Browser window
For video files, the Multimedia Browser consists of six panels:
1. The upper panel shows the video.
2. Underneath, there is a toolbar containing the functions to adjust the view and playback and the functions for
coding. Here, you can also see the current playback position and the total time of the media file.
3. Beneath the toolbar, preview pictures are shown.
4. Underneath, you can see the waveform of sound of the media file, and below this, there is a time line where you
can see the current playback position precise to the second.
5. Under the time line there is a bar for the timestamps.
6. At the very bottom is an area where the coded segments are visualized by bars.
For audio files, the video window and preview pictures are not shown.
The blue vertical line and the blue bar underneath the time line indicate the current playback position.
The following functions are available on the toolbar:
Control Panel – opens the window with playback options
Snapshot – saves a screenshot of the current video picture
New memo – creates a new memo in the current playback position
Transcribing Multimedia Files in MAXQDA
New timestamp – inserts a timestamp in the current playback position.
Note: In order to insert a timestamp directly into an audio or video file, the text document associated with this file must
contain at least one character because timestamps refer to both the transcript and the media file.
Set clip start – sets the beginning of a clip segment at the current playback position
Set clip end – sets the end of a clip segment at the current playback position
Play clip – plays the segment selected on the waveform
Remove clip – removes current clip marks from the waveform
Go to beginning – jumps back to the beginning
Prev – rewinds the media file to the previous timestamp.
Stop – stops playback and jumps back to the beginning
Play/Pause – starts/pauses playback
Next – fast forwards the media file to the next timestamp.
Go to end – jumps to the end
Slider – helps you jump to a certain position
Info – opens Help
On the far right of the waveform, there are other icons that you can use to adjust the zoom for the waveform and
for the preview pictures of videos. The icons are hidden in order to not cover the waveform. They appear as soon as
you move the cursor over this area.
Coding in the Multimedia Browser
You can code audio and video files in the same way as texts in MAXQDA. You start by marking a segment of the
waveform (a so called mclipn). Typically, you will want to set the beginning and end of a segment in a media file pre-
cisely to the split second as the scene and content can change completely from one moment to the other. For this
reason, MAXQDA offers a number of functions that allow you to mark an audio or video clip:
1. To roughly mark a segment, keep the left mouse button pressed and select the segment by dragging the cursor
over the waveform. The time limits are displayed underneath the beginning and end marks.
2. You can easily alter the time limits of the clip by moving the whole blue-marked segment or by clicking and
dragging the outer borders of the segment in the waveform.
3. To play the marked clip, click the icon Play clip or press the F11 key.
Marking a clip
4. You will usually play a media file and then pause exactly at a position where you want to set a new coding. To do
this, use the button Play/Pause
or the F4 key.
5. When the playhead is at the designated position, click the button Set clip start
or press the F9 key.
6. Now resume playback and pause at the position where you want to end the coding. Click the button Set clip
or press the F10 key.
Setting the clip limits at the current playback position
You can now code the selected segments as usual, for example by (a) dragging and dropping the marks on to a
code, (b) clicking on an emoticode, or (c) by clicking a color code. Right-clicking on a marked segment opens a con-
text menu that contains three options that are relevant for coding:
When coding is completed, it will be indicated by a horizontal coding stripe in the Multimedia Browser. Below it, on
the left, the code name is displayed. The coding will also be indicated by the color of the waveform (green for
standard codes, other colors for color codes). If various codes are layered on top of each other, the color of the
waveform is a mix of the colors. Coded segments with an emoticode are indicated by the Emoticon next to the cod-
Clicking on a coding stripe selects the coded segment on the waveform. Double-clicking plays the clip.
Importing Transcripts with Timestamps
Visualization of codings in the Multimedia Browser
Right-clicking on a coding stripe opens a context menu with the usual options (Modify weight, Edit comment, De-
Coded segments which have a comment are marked with a white square on the left hand side of the code stripe.
Attaching Memos to Audio and Video Clips
You can attach memos for notes to any playback position. To attach a new memo,
1. Right-click a position of the waveform
2. Or click the button New memo
in the Multimedia Browser toolbar.
16.4 Importing Transcripts with Timestamps
You can use timestamps – which are visualized similar to the way memos and coding stripes are seen in the mDocu-
ment Browsern – to synchronize your transcripts with the original audio or video files. These audio and video files
can even be played in MAQDA in the integrated media player. A timestamp table also lets you insert comments for
each section of your transcript represented by that timestamp, so you can later search for these comments and go
directly to that section of the text or audio and video file.
There are three different ways to work with text and audio and video files:
First you do the text transcription with whatever transcription software you want to use, import the transcription as
a document in MAXQDA, and then link the document to the original audio/video file. At this point, there aren’t any
connections between specific segments of the transcript and parts of the external file. These connections have to be
created with timestamps within MAXQDA.
The first step in this variation is to transcribe the file with the professional software f4
(http://www.audiotranskription.de/english/home), in which you can create timestamps as you transcribe. You can then
export the transcript in RTF format and import it into MAXQDA, and the timestamps are imported along with the
text. You will then already have the connection between your text and the audio or video file.
In this variation, you transcribe the file within MAXQDA.
The second variation is the most efficient, because you have the advantage of a professional transcription software,
and – as opposed to in the first variation – you don’t have to create the timestamps within MAXQDA. The option to
transcribe audio and video files directly in MAXQDA doesn’t have as many features as a program that is designed to
only do the specific task of transcription. It is, however, possible since MAXQDA 10.
16.5 Importing f4 Transcripts with Timestamps (Option B)
When transcribing with f4, it is recommended that you set up a standard structure of timestamps. The easiest way
to do this is to set the program to automatically insert a timestamp every time you hit the Enter/Return key. It is also
recommended that you take advantage of the shortcut keys to mark which sections are being spoken by different
people (e.g. in group discussions). This is accomplished selecting Insert time stamp at the end of each paragraph
f4 option for automatically inserting timestamps
Important: MAXQDA can interpret timestamps in a transcript only when they appear at the end of a paragraph.
Furthermore, when transcribing, it is useful to make use of f4 keyboard shortcuts in order to differentiate between
speakers, for example in group discussions or interviews.
To import the transcript including timestamps and media files into MAXQDA, follow these steps:
Save the transcript in f4 as a RTF file. Ensure that the option Save with time stamps is selected. Timestamps will
then remain in the text, marked with a m#n symbol at the beginning and end.
Insert the file into the mDocument Systemn in MAXQDA by selecting Documents > Import document(s), or with
the Import document(s) button in the mDocument System.n
When the file is imported, MAXQDA automatically recognizes that it contains timestamps and prompts you to select
the appropriate media file. Choose the appropriate file from the dialog window and confirm your selection by click-
Transcribing Directly in MAXQDA (Option C)
When the file is imported, MAXQDA formats and inserts timestamps into the timestamps table, removing them from
the text for improved readability.
Important Note 1: MAXQDA allows only one timestamp per paragraph. If a paragraph contains several timestamps, new
paragraphs will automatically be created.
Important Note 2: The timestamps are only imported when a media file is selected. Subsequent automatic linking of
transcripts with media is not possible!
Open the imported document by double-clicking it in the mDocument System.n
Note: Documents with associated media files are marked with special symbols: for audio files and
for video files.
When imported, timestamps from text, audio and video files will appear in the corresponding column before the text
in the mDocument Browser.n
The audio or video file will not be loaded automatically when you open MAXQDA, but only when it is activated in
the mMedia playern toolbar – the mMedia playern toolbar must therefore be displayed first (via the Toolbars drop-
down menu). To load the media file click on the Media Player: switch on/off
16.6 Transcribing Directly in MAXQDA (Option C)
It is also possibly to transcribe audio and video files directly in MAXQDA. To do so:
Right-click on a document group or the Documents icon in the mDocument Systemn and select Transcribe au-
dio/video from the context menu that appears.
You will then see a dialog field, in which you can select the file to be transcribed.
MAXQDA automatically creates an empty document named like the media file, connects it with the media file and
opens it in the Edit mode in the mDocument Browser.n You can now play this file in MAXQDA’s media player and
start the transcription in the empty document. The waveform of the media file will be opened in the Multimedia
Browser so that you can navigate easily.
Empty transcript and waveform in the Multimedia Browser
Documents you may be interested
Documents you may be interested