This Millennium Seed Bank Partnership Data Warehouse, one of many BRAHMS Online databases,
is currently held at:
Information about the BRAHMS project, BRAHMS Online and further help files regarding the use of
the BRAHMS software can be found at:
In developing a use case for this database, the Millennium Seed Bank management team identified a
need to establish an online data-sharing tool (The “Data Warehouse”). This would facilitate the
tracking of key measures for the MSBP (e.g. numbers of species secure in seed banks across the
MSBP), would aim to assist partners in setting collection targets, and also afford an opportunity to
share data pertinent to germination tests, processing notes and images.
The purpose of the Data Warehouse is therefore to:
“....provide a tool for the MSBP Network to support and facilitate the prioritisation
of seed collecting, display project progress and assist reporting by MSBP
project managers (Kew) and other managers across the Partnership.”
The design of the database required that the Data Warehouse should:
“...support the compilation of seed accession, calculations and germination test
data from a range of MSBP Partners. The data should be uploaded and refreshed
remotely by Partners and the compiled data set will offer various tools for querying,
analysis and download of data. Statistics of collection and species totals with
properties will be offered through a “dashboard” of graphics.”
The data available through the Data Warehouse will include:
All material thus far duplicated to the Millennium Seed Bank;
All material collected via MSBP support but NOT duplicated to MSB; and
Any other material potentially available from MSBP Partners which meet MSBP quality
The data will fall into three broad categories:
Geo-referenced passport seed accessions with seed counts;
Germination test results where available; or
Images of Tetrazolium cut tests and/or X-rays where available.
The complete format and scope of data that we are able to accept in the Data Warehouse is defined
by the RBG Kew Seed Bank Data Exchange Schema which can be found as a downloadable .xsd file
The data schema is also available through the Resources
tab in the Data Warehouse.
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HOW TO USE THIS HELP GUIDE
This guide is largely pictorial and uses screen shots from the Data Warehouse. It aims to provide
guidance to those wishing to use the Millennium Seed Bank Data Warehouse.
Firstly we will look at the Homepage and the different individual pages that can be accessed directly
from there (SEARCH, STATS, RESOURCES, LOGIN and HELP),
A description of how to undertake searches of seed accessions is presented. Searches undertaken
on the database will deliver a series of up to 8 Results Pages (SUMMARY, FAMILY, GENUS,
SPECIES, SEED, SEED TESTS, MAP and IMAGES).
Each Results Page can be viewed either in Grid View (like a spreadsheet) or Reports View (text).
An overview of the different functions and tools available on each of these views is given. This is
followed by an in-depth explanation of each of the Results Pages in turn.
Finally the guide gives some useful tips on how to correctly set your particular computer screen to
best suit your use of the Data Warehouse.
We have used “call out boxes” and actual screen shots throughout.
ACTIVE DEVELOPMENT AREAS
As with many collaborative initiatives, we will always be looking for areas of development and new
tools to assist users get the most out of the Data Warehouse. Here are some areas where we are
actively developing the functionality of the Data Warehouse:
We will be expanding the operators in the main search form based on user feedback. The search
form is likely to be tabbed as the primary search option expand and include tree views. It will be
available as a floating form from all data screens as another toolbar option.
Filtering on grid view:
Filtering is a powerful tool for analysing results. We are actively extending filter functions. Filtering and
searching are potentially to be merged as they operate in a similar way.
Extended statistics will be made available.
This function will ensure access to data is password protected, users registered and monitored by
Images can be uploaded currently and searches will return these to the Images Results Page.
However we are currently considering the best way to display these images on the Results Page.
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MENU PAGES EXPLAINED
THE HOME PAGE
The Home page presents the opening, introductory page of the Data Warehouse. This page provides
a very brief introduction to the MSB Partnership and the purpose of the Data Warehouse. It is not
meant to duplicate the many excellent MSBP websites available but does contain hyperlinks to the
website. These pages contain useful resources and information as well as
providing access to the many partner websites available.
In addition, a quick taxonomic search (on genus + species, or parts thereof) of seed accessions and
tests can be performed using the Quicksearch box in the bottom left hand corner.
Many of the images on the home page are available as high resolution versions. You
can access these when the “hand pointer” appears on hovering over the image.
THE SEARCH PAGE
Searches on seed accessions in t Data Warehouse can be designed and performed using main
search form is found through the Search tab. Perform searches of seed accessions using taxon,
collector, country and major area. The matches in the right hand selection margin are generated using
Display” button to
Many of the
available to view as
websites via the
work of the
contributing to the
Genus + s
auto-suggest. Longer, more complicated names can therefore be selected after entering a few letters
into the search box rather than having to type the full search text. Type a few letters into the search
box to bring up the corresponding list of names in the selection pane. For example, to find
Amphipterygium simply type “amp” into the genus search box and select Amphipterygium from the
Searches are compound, so clicking on the search button on the example below will retrieve all
accessions of the genus Acacia which have been collected from Burkina Faso.
Select the delete icon “X” to remove the current entry in your search box. Alternatively use the “Clear
All” button to clear all entries.
The “Restrict to..” tick boxes can be ignored when retrieving seed accessions.
Click on the “Search” button to perform the search.
THE STATISTICS PAGE
One of the functions of the Data Warehouse is to undertake counts of all species that are effectively
conserved in seed banks across the Millennium Seed Bank Partnership. Our intention is to use this
page to report to funders on the progress against one of the headline targets for the MSBP, the
effective conservation in MSBP Seed Banks of 25% of the world’s flora by 2020.
The statistics that are presented on the Statistics Page are calculated from all those collections
currently shared through the Data Warehouse.
Complete BRAHMS Online databases potentially show separate tables for: TAXA, SEED, IMAGES,
BOT RECORDS, SPECIMENS. Currently the Data Warehouse only contains Taxa, Seed data and
some X-ray images so only three tables appear.
Search on any
name or geography
Type a few
letters into the
country field and
then select from
your search query,
to deliver the
by using this
delete icon or the
“Clear All” button
The “restrict to” options
can be disregarded when
searching for seed accessions
Use the “Show map” option to view all records currently help in the Data Warehouse on a map.
THE RESOURCES PAGE
Use this page to post documents and files of use to the Data Warehouse. Files can be uploaded by
contributors to the Data Warehouse through the use of the BRAHMS WebConnect service.
Open a map of
all seed collections
currently in the
Download files such as the Data Exchange Schema or this help file from the Resources Page.
THE LOGIN PAGE
The security of access to collections data is of paramount importance to RBG Kew. Despite the ever-
growing plethora of data available online, we will initially permit access to this site through a password
protected login process.
The Login function is currently being re-developed by the BRAHMS team in Oxford. Before the Data
Warehouse is launched to an external audience, we will ensure that adequate function exists on the
webpage to fully control access to data.
THE HELP PAGE
The Help Page may actually be removed from the site unless we convert this manual to a .chm
Windows help file. This is currently still under discussion.
AN OVERVIEW OF RESULTS PAGES
This manual previously describes how to undertake a search on the database from the main search
form. Searches display the results of the query in a number of Results Pages. These pages are
accessible through tabs appearing under the main menu bar. Depending on the data category
returned from the search, the tabs that appear will be any combination of:
Seed Germination Tests
The following tabs (or a subset of them) will appear at the top of each of the Results Pages. Use them
to navigate through the different Results Pages.
Searches will always display the Summary Results Page first by default.
In this example, a search has been undertaken for Acacia seed collections made in Burkina Faso.
The summary results page shows that there is 1 family and 1 genus, 12 species, no botanical records
nor specimens, 14 seed bank accessions, 29 germination tests, 14 mappable points and no images.
You will see that the only Results Page tabs available are those for which there are data in the
database for the search you executed. Any search for which there are no data, the appropriate tabs
will not appear.
Results Pages can be viewed either as Grids (default) or as Reports. Use the toggle buttons in the top
right of each page to switch between these different types of view.
Based on the
results of the
search, a number
of tabs will enable
access to the
the search criteria
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