Managingtitles
-111-
Changinganindividualnote'scolordoesnotaffectthedefaultcolorforothernotes
withinthetitle.
Specifyingthestatusofanote
Youcanassignastatustoanote.Thisallowsyouandthemembersofyourorganization
totracktheprogressofnotesthoughthetitle'slifecycle.
Tospecifythestatusofanote,clickthewavegraphic
intheupper-rightcorneror
right-clickthenoteandselectNoteStatus.Ifthenoteisclosed,right-clicktheNote
graphiconthepageandselectNotesStatus.Selectfromoneofthefollowingstates:
l
New
l
Accepted
l
Completed
l
Verified
Thestatusisupdatedinthetitlebarwhenyousaveandclosethenote.
Creatinganotewithacustomnotesstyle
Theprogramcomeswithsixpredefinednotes,whichyoucanselectwhenaddinga
note.However,youcancreateanotewithacustomnotesstyle.
Tocreateanotewithacustomnotesstyle:
1. IntheTitleExplorer,selectthelocationinwhichyouwanttoaddanote.
2. Clickthearrowunderthe
AddNotegraphicintheReviewgroupandselect
NoteTextStyle.TheNoteTextStylewindowopens.
3. Usethecontrolsinthewindowtoconfigurethetextstyleandtexthighlightingof
yournote.Apreviewisdisplayed.
4. Inthenotepad,typethetextofthenoteandclosethenotebyclickingtheclosebut-
ton(X)intheupper-rightcorner.Expandthewindowifmoreroomisneeded.The
noteiconappearsonthecontentpage.
Thecustomnoteisaddedtothetitle.
Creatinganotesreport
UsetheNotesReporttooltoviewthenotesassociatedwithatitle.Thereportprovides
anat-a-glancesummaryoftheorder,location,color,originator,timestamp,andtextof
eachnote.Thecolumnsareclickabletore-sortthetableentries.Youcanalsoprintthe
NotesReport.
TocreateaNotesReport,followthesesteps:
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Managingtitles
-112-
1. FromtheToolsribbon,clickthe
NotesReportgraphicintheReviewgroup.
TheTitleNoteswindowopens.Thenotesassociatedwiththetitlearedisplayed.
Clickacolumntore-sortthetableentries.
2. ClickPrinttoprinttheTitleNoteswindow.
3. ClickClosetoclosetheTitleNoteswindowandreturntothetitle.
Printinganote
Youcanprintnotesasnecessary.
Toprintanote,openthenote,clickthewavegraphic
intheupper-rightcornerorright-
clickthenoteandselectPrintNote.
Deletinganote
Youcandeletenotesasnecessary.
Todeleteanotethatisopen,clickthewavegraphic
intheupper-rightcornerorright-
clickthenoteandselectDeleteNoteStatus.Ifthenoteisclosed,right-clicktheNote
graphiconthepageandselectDeleteNote.
Managingtranslations
UsingtheTranslationManager,textfromyourtitlecanbeextractedandsavedtoaRTF
(richtextformat)file.Thisincludesalltextwithintextblocks,textwithincustombuttons
createdusingtheButtonWizardandtextusedwithinDisplayMessageactions.RTF
filescanbeeditedwithmostwordprocessingapplications,andthecontentoftheRTF
filecanbetranslatedforimportingbackintothetitle.
Topublishthesametitleinmultiplelanguages,specifythetranslatedRTFfilesin
theLanguagestabwhenpublishing.Afteryourmaintitleispublished,thepro-
gramwillpublishyourtranslatedtitlesusingthetranslationfilesyouprovide.For
details,seePublishing
a
title
.
Toexporttextfortranslation:
1. OntheToolsribbon,clickthe
TranslationsgraphicintheManagegroup.
TheTranslationManagerwindowopens.
2. SelectExporttexttoatranslationfile.
SelecttheIncludeChapters/Section/Pagenamescheckboxtoexportthe
chapter,section,andpagenamessothattheyareincludedfortranslation.Select
IncludeImageandButtonnames(usedforALTtags)totranslateimageand
buttonobjectnames.
3. Selecttheradiobuttonthatdescribesthescopeofthetextthatwillbeextracted
fromthetitle.Choosefromthefollowing:
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Managingtitles
-113-
l
Thecurrentpageonly
l
Thecurrentchapteronly
l
Thecurrentsectiononly
l
Theentiretitle
4. IntheTranslationFilefield,specifythelocationoftheexportedtranslationfile.
5. ClickOK.
TheRTFfilecreatedwillincludetextthatmustnotbealtered.Thistextisdisplayedin
redandissimilartothefollowing:##~~Donoteditthisline.45~~##
Whenthetextchangeshavebeenmade,thealteredRTFfilecanbeimportedbackinto
theoriginaltitle.
Toimporttranslatedtext:
1. OntheToolsribbon,clickthe
TranslationsgraphicintheManagegroup.
TheTranslationToolwindowopens.
2. SelectImporttextfromatranslationfile.TheIncreasetextboxsizeifneeded
optionallowsyoutospecifywhetherornottoautomaticallyincreasethesizeof
textblocksiftheimportedtextwillnotfitintotheexistingtextblock.Ifthisoptionis
notselected,youmayhavetomanuallyadjusttextblocksizesafterthetranslated
textisimported.
3. Selecttheradiobuttonthatdescribesthescopeofthetextyouareimporting.
Choosefromthefollowing:
l
Thecurrentpageonly
l
Thecurrentchapteronly
l
Thecurrentsectiononly
l
Theentiretitle
4. IntheTranslationFilefield,clicktheBrowsebuttontonavigateandselectthe
RTFfileyouareimporting.
5. ClickOpen.
ThecontentwithinyourtitlewillchangetoreflecttheimportedtextfromtheRTFfile.
Workingwithtext
Textualcontentiscreatedwiththeuseoftextblocks.Thetextblockobject,likeallother
objects,hasconfigurableproperties,andcanbeplacedanywherewithinyourtitle.
Whenyouhaveaddedatextblocktoapage,youcanbegintypingyourcontent.
Double-clickinthetextblocktoviewthecursortool.
Thischaptercoversthefollowingtextoptions:
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Managingtitles
-114-
l
About
adding
text
to
a
text
block
l
Adding
text
to
your
title
l
Specifying
text
block
properties
l
Changing
paragraph
and
text
attributes
l
Associating
references
to
a
text
block
l
Adding
hyperlinks
to
a
text
block
l
Adding
tables
to
a
text
block
l
Adding
images
and
equations
to
a
text
block
l
Editing
the
default
text
style
l
Adding
the
date
and
time
l
Formatting
multiple
text
blocks
at
once
l
Finding
and
replacing
text
l
Checking
spelling
Aboutaddingtexttoatextblock
Thefollowingaresomebasicguidelinestofollowwhenworkingwithtext:
l
Textcanbepastedinsideofatextblock.Thetextblockwillautomaticallyresizeto
accommodateallofthetextunlessthetextblockexpandsbeyondthecontent
page.Inthiscase,thetextblockwillplacea(+)inthebottomrightcorner.Anytime
youseethe(+)inthebottomrightcornerofatextblock,youcandouble-clickitto
expandthetextblocktofitallofthetextcontainedwithinit.
l
Notalluserswillhavethesamefontsontheirmachineasyouhave.Therefore,itis
besttousecommonfonts,suchasTimesNewRoman,Helvetica,Arial,andother
Windowsstandardfonts.Choosingthesefontswillpreservethelookandfeelof
yourtitle.
l
Althoughprintmediasuggeststhataseriffont,suchasCourierorTimesNew
Romanisbest,theexactoppositeappliestoonlinedocumentation.ASeriffont
cansometimesappearblurryonacomputermonitor,whereasaSansSeriffont,
suchasArial,TahomaorVerdanawillappearcrispandclean.
l
Youcanshowtextformattingmarkswithintextblocks,suchasparagraphreturns,
hardandsoftreturns,spaces,tabs,andpagebreaks.Fordetails,seeShowing
text
formatting
marks
.
CommonTextFormattingShortcuts
Function
Keyboard
Shortcut
Description
Undo
Ctrl+Z
Erasesthelastchangedonetoyourtitle.Usethistodelete
misspellingsortypos.Youcanundothelast20changes.
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Managingtitles
-115-
Redo
Ctrl+Y
Reversesthepreviousundocommand.Usethisifyouunin-
tentionallyundosomechanges.
Copy
Ctrl+C
Copieshighlightedtexttotheclipboard.Usethiswiththe
Pastefunctiontorepeattextinotherplacesinyourtitle.
Cut
Ctrl+X
Copieshighlightedtexttotheclipboardandremovesitfrom
yourtextblock.UsethiswiththePastefunctiontoremove
textandpasteitinotherplacesinyourtitle.
Paste
Ctrl+V
Placescutorcopiedtextfromtheclipboardatthecursorloc-
ationwithinthetextblock.
PasteFor-
matted
Ctrl+Alt+V
Placescutorcopiedtextfromtheclipboardatthecursorloc-
ationwithitsoriginalformatting.
Paste
Unformatted
Ctrl+Shift+VPlacescutorcopiedtextfromtheclipboardatthecursorloc-
ationwithoutretainingitsoriginalformatting.
Delete
Del
Deleteshighlightedtext.
Find
Ctrl+F
Searchesfortextwithinyourtitle.
FindNext
F3
Searchesforthenextinstanceofthetextspecified.
Replace
Ctrl+H
Searchesandreplacesthetextspecified.
Addingtexttoyourtitle
Choosefromtwomethodstoaddtexttoyourtitle:
l
Copy
and
paste
text
from
an
existing
document
l
Add
a
text
block
and
type
the
text
within
the
text
block
Copyingandpastingtextfromanexistingdocument
Youcanaddtexttoatitleusingthestandardcopyandpasteclipboardfunctionality.You
canpastethetextasformattedtextorunformattedtext.Additionally,youcanpastethe
unformattedtextasplainunformattedtextorunformattedUnicodetext.Pastingasformat-
tedtextwillpastethetextwhilemaintainingitscurrentformatting(fontface,style,size,
andsoon)fromtheapplicationfromwhichitwascopied.Pastingasunformattedtextwill
pastethetextwhileabandoningitscurrentformatting,andwillinsteadusethedefault
textstyleselectedwithintheprogram.
Copiedtextcanbepastedintotheprogramwheretextissupported,forexample,into
textbuttons,certificates,questionsandmore.Whenpastingtextasanewtextblock,the
textblockcanbeexpandabletoallowtheentiretexttobedisplayed.
Theprogramwillautomaticallycreateatextblockwiththepastedtext,however,in
mostcases,itwillneedtoberesizedtofitallofthetext.Double-clickthetextblock
toautomaticallyresizeitverticallyuntilallthetextisdisplayed.Alternatively,res-
izethetextblockbydraggingthesidesorcornersofthetextblocktotheappro-
priatesize.Seealso:Moving
and
resizing
objects
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Managingtitles
-116-
Tocopyandpastetextfromanexistingdocument:
1. Openthesourcedocumentcontainingthetextthatyouwanttoaddtothetitle.For
example,ifyouarecopyingfromaMicrosoftWorddocument,openthedocument
inWord.
2. Highlightandcopythetextaccordingtotheoptionsavailablewithintheapplication
hostingthesourcedocument.Mostallowcopyingtextbyhighlightingthetextand
typingtheCtrl+Ckeyboardshortcut.
3. Clickwithinthepageintowhichyouwanttoaddthecopiedtext.
4. Topastethetextasformattedtext,selectthearrowunderPasteintheClipboard
groupontheHomeribbonandselectPasteFormattedortheCtrl+Alt+V(format-
ted)keyboardshortcut.Theformattedtextisaddedtothetitle.
Topastethetextasunformattedtext,eitherselectthearrowunderPasteand
selectPasteUnformattedorselectthearrowunderPasteAsandselect
UnformattedText.Theunformattedtextisaddedtothetitle.
TopastethetextasunformattedUnicodetext,selectthearrowunderPasteAs
andselectUnformattedUnicodeTextfromtheHometab,ortheCtrl+Shift+V
(unformatted)keyboardshortcut.
Thecopiedtextisaddedtothetitle.
Addingatextblockandtypingthetextwithinthetext
block
Addatextblocktoyourpage.Afteryouaddthetextblock,double-clickwithinthetext
blocktoaddtext.ThenusetheoptionsontheTextPropertiesribbons(Propertiesand
Position&Size,andTable)toconfigurethetextblock'sappearance.
Followthesestepstoaddatextblocktoyourpage:
1. IntheTitleExplorer,selectthelocationintowhichyouwanttoaddtext.
2. Dooneofthefollowing:
l
FromtheInsertribbon,select
TextBlockfromtheAddTextgroup.
l
FromtheHomeribbon,clickthedown-arrowunderAddobjectintheQuick
Insertgroupandselectthe
TextBlockgraphicfromthemenu.
l
Right-clickintheTitleExplorerorintheworkarea,selectNewandText
Block.
Atextblockappearsintheupper-leftcornerofyourpageandtheTextProperties
ribbonsarehighlighted.
3. Dragthetextblocktotheappropriatelocationonthepage.
4. Double-clickthetexttoaccessthecursortool,andbegintypingyourtext.
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Managingtitles
-117-
Accessthetextblock’spropertiestoaddabackgroundcolor,aborder,orspecifyother
options.
Seealso:Specifying
text
block
properties
Specifyingtextblockproperties
Toaccessthepropertiesofatextblockobject,right-clickonthetextblockintheTitle
ExplorerorwithinyourworkareaandselectProperties.
Seealso:Adding
text
to
your
title
Viewthesetopicsformoreinformationaboutspecifyingthepropertiesfortextblocks:
l
Changing
the
name
of
a
text
block
l
Associating
a
text
block
with
a
form
object
l
Wrapping
text
around
overlapping
objects
l
Displaying
a
vertical
scroll
bar
in
a
text
block
l
Specifying
a
description
of
the
text
block
l
Viewing
the
HTML name
of
a
text
block
l
Changing
the
background
color
of
a
text
block
l
Changing
the
outline
color
of
a
text
block
l
Changing
the
borders
properties
of
the
text
block
l
Changing
the
margin
of
a
text
block
l
Making
a
text
block
initially
invisible
l
Placing
a
text
block
on
the
top
layer
l
Changing
the
opacity
of
a
text
block
l
Specifying
the
CSS
classes
for
a
text
block
l
Changing
the
transition
properties
of
a
text
block
l
Enabling
dynamic
text
for
a
text
block
l
Specifying
the
HTML
text
type
of
a
text
block
l
Adding
an
action
to
a
text
block
l
Adding
a
table
from
the
Text
Properties
ribbon
l
Locking
the
size
and
position
of
a
text
block
l
Changing
the
position
and
size
of
a
text
block
Youcanchangethepropertiesatanytimebyright-clickingonthetextblockandselect-
ingProperties.
Changingthenameofatextblock
Changethenameofyourtextblockssoyoucanbetterrecognizeandmanagethem.
Managingtitles
-118-
Tochangethenameofatextblock:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. SpecifythenewnameofthetextblockintheNamefieldintheTextgroup.Altern-
atively,clickthecurrentnameofthetextblockintheTitleExplorersothatitishigh-
lighted.Thenclickagainandretypethenewname.
Thenameofthetextblockischanged.
Associatingatextblockwithaformobject
Youcanassociatethetextblockwithaformobject,suchasadrop-downlistoranentry
field.ThisisusefulwhencreatingtitlesthatcomplywiththestandardssetinSection508
-1194.22oftheRehabilitationActandWebContentAccessibilityGuidelines(WCAG)
2.0.Afteryouhaveaddedtheformobjectandtextblocktothepage,youcanassociate
thetwotousethetextblockasalabelfortheformobject.
ForinformationaboutcreatingtitlesthatcomplywiththestandardssetinSection
508-1194.22oftheRehabilitationActandWebContentAccessibilityGuidelines
(WCAG)2.0,seeCreating
Web-
based,
accessible
content
(Section
508/WCAG)
.
Toassociateatextblockwithaformobject:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. UsetheLabelfordrop-downlisttoselecttheappropriateformobject.
Seealso:Working
with
forms
Wrappingtextaroundoverlappingobjects
Youcanhavetextwithinatextblockautomaticallyflowaroundobjectslayeredabove
thetextblock.Objectslayeredbelowthetextblockwillnotaffectthecontentsofthetext
block.
Towraptextaroundoverlappingobjects:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. EnabletheWrapTextcheckboxintheTextgroup.
Seealso:Layering
objects
Displaying
a
vertical
scroll
bar
in
a
text
block
Managingtitles
-119-
Displayingaverticalscrollbarinatextblock
Fortextblockswithmoretextthatcanfitwithinthetextblock,youcanprovideavertical
scrollbarenablinguserstoviewtheentirecontents.theprogramwilldisplayaplussign
(+)inthelower-rightcornerofatextblocktoindicatethatadditionaltextisunabletobe
displayedwithinthetextblock.
Selectingtoshowtheverticalscrollbarwilldisabletheabilitytowraptextaround
overlappingobjectswhenpublished.
Ifaplus-signisdisplayedinthetextblock,double-clickthetextblocktoauto-
maticallyresizethetextblocktofitallthetext.Otherwise,enabletheverticalbarso
thatuserscanviewtheentirecontent.
Toshowaverticalscrollbarwithinthetextblock:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. SelecttheVerticalScrollcheckbox.
Seealso:Wrapping
text
around
overlapping
objects
Specifyingadescriptionofatextblock
Youcanprovideadescriptionofthetextblock.
Toprovidethedescription:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. Clickthearrowinthelower-rightcorneroftheTextgroup.TheDescriptionofText
Blockwindowopens.
3. SpecifythedescriptionintheboxandclickOK.
Thedescriptionisadded.
Seealso:Viewing
the
HTML
name
of
a
text
block
ViewingtheHTML nameofatextblock
TheHTML nameisassignedwhenyoucreatethetextblock.TheHTML name,whichis
usedtoidentifythetextblock,cannotbechanged.
ToviewtheHTMLnameofatextblock:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
Managingtitles
-120-
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. Clicktheexpandarrowinthelower-rightcorneroftheTextgroup.TheDescription
ofTextBlockwindowopens.
TheHTML nameisdisplayedintheHTMLNamefield.
SeealsoAdding
a
description
of
a
text
block
Changingthebackgroundcolorofatextblock
Youcanselectabackgroundcolorormakethetextblocktransparent.Selectfromsev-
eralpredefinedcolors,defineacustomcolor,orselectacolorfromelsewherewithin
yourtitleordesktop.Thebackgroundcolorwillappearbehindthetextinthetextblock.
Tospecifythebackgroundcolorofatextblock:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. Click
BackgroundintheStylegroupandselectabackgroundcolor.Selecta
predefinedcolor,selecttheeye-droppertooltouseacolorfromelsewherewithin
thetitleordesktop,orselectCustomtoselectacustomcolorfromtheColor
wheel.
Changingtheoutlinecolorofatextblock
Anoutlineisagraphiclinethatisdrawnaroundthetextblock(outsidetheborders).The
weightoftheoutlineisone-pixelwide.Selectfromseveralpredefinedcolors,definea
customcolor,orselectacolorfromelsewherewithinyourtitleordesktop.
Tospecifyanoutlineforatextblock:
1. Double-clickthetextblock
graphicofthetextblockintheTitleExplorer.Altern-
atively,youcanright-clickthegraphicandselectPropertiesorright-clickonthe
textblockinthework-areaandselectProperties.ThePropertiesribbonisdis-
played.
2. Click
OutlineintheStylegroupandselectanoutlinecolor.Selectapredefined
color,selecttheeye-droppertooltouseacolorfromelsewherewithinyourtitleor
desktop,orselectCustomtoselectacustomcolorfromtheColorwheel.
Seealso:Specifying
the
border
properties
of
a
text
block
Specifyingtextblockbordersandmargins
Youcanaddbordersandspecifytheircolor,weightandstyle.
Toconfiguretheborderweightandstyle.
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