Managingtitles
-141-
Managingtextstyles
Textstylesdefinetextattributessuchasthefontface,style,sizeandcolor.Threepre-
definedtextstylesareprovided: Title,Subtitle,andBodyText.Youcancreatecustom
textstyles,editexistingtextstyles,ordeleteunusedtextstyles.Insteadofmanually
formattingtext,youcanapplyatextstyletoatextblock.Theycanalsobeappliedto
yourentiretitleortoindividualchapters,sections,andpages.Whenatextstyleis
applied,theprogramwillformatthetexttoincludeallattributesthatarespecifiedwithin
thetextstyle.
Thissectioncoversthefollowingtopics:
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Creating
a
custom
text
style
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Editing
a
text
style
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Deleting
a
text
style
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Importing
and
exporting
text
styles
Creatingacustomtextstyle
Createnewtextstylestousewithinyourtitles.Editanddeletecustomtextstylesas
necessary.
Tocreateacustomtextstyle:
1. FromtheHomeribbonortheDesignribbon,clickthe
TextStyledrop-down
listandselectManageStyles.TheManageTextStyleswindowopens.
2. ClicktheNewbutton.TheTextStylewindowopens.
3. SpecifythenameofthenewstyleintheStyleNamefield,thenconfigurethefont
andhighlightingattributesforthenewstyle.YoucanselectaFont,Fontstyle,
Size,Color,Underline,andchoosetheScripttype.
4. ClickOKtocreateyournewfontstyle.ThenewtextstyleislistedintheManage
TextStyleswindow.
5. ClickDone.
Tousethenewstylewithinthetitle,selectitfromthe
TextStyledrop-downlist.
Seealso:Editing
a
text
style
Deleting
a
text
style
Editingatextstyle
Youcaneditanexistingtextstyle.Selectfromapredefinedstyleoracustomstyle.
Toeditatextstyle:
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Managingtitles
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1. FromtheHomeribbonortheDesignribbon,clickthe
TextStyledrop-down
listandselectManageStyles.TheManageTextStyleswindowopens.
2. SelectthetextstyleyouwanttoeditandclicktheEditbutton.TheTextStylewin-
dowopens.
3. UsetheTextStylewindowtomodifythefontandhighlightingattributes.Youcan
selectaFont,Fontstyle,fontSize,fontColor,Underline,andchoosetheScript
type.ClickOKtoapplythechangestoyourfontstyle.
4. Youwillbepromptedwhethertochangealltextinthecurrenttitleusingthefont
styleyouedited.IfyouanswerYes,allthetextusingthecurrentfontstylewillbe
changed.IfyouanswerNo,textusingthecurrentfontstyleisnotchanged.
5. ClickDone.
Deletingatextstyle
Youcandeleteunusedcustomtextstyles.Youcannotdeletedthepredefinedtextstyles.
Todeleteacustomtextstyle:
1. FromtheHomeribbonortheDesignribbon,clickthe
TextStyledrop-down
listandselectManageStyles.TheManageTextStyleswindowopens.
2. SelectthecustomtextstyleyouwanttodeleteandclicktheDeletebutton.
ThedeletedstyleisremovedfromTextStyleswindowand
TextStyledrop-
downlist.
3. ClickDone.
Importingandexportingtextstyles
Youcanimportandexporttextstyles.Thiswillenableyoutoaddtextstylesforuse
withinyourtitles(import)andsaveacopyofatextstyle(export)inalocationforeasy
accessforsharingoremailing.Customtextstylefilescontainthe.alsfileextension.
Toimportatextstyle:
1. FromtheHomeribbonortheDesignribbon,clickthe
TextStyledrop-down
listandselectManageStyles.TheManageTextStyleswindowopens.
2. ClickImportStylestonavigateandaddacustomtextstyletothelistofavailable
textstyles.
3. ClickDone.
Toexportatextstyle:
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Managingtitles
-143-
1. FromtheHomeribbonortheDesignribbon,clickthe
TextStyledrop-down
listandselectManageStyles.TheManageTextStyleswindowopens.
2. SelectthetextstyleyouwanttoexportandclickExportStyles.TheSaveAswin-
dowopens.
YoucanselectmultipletextstylesbyholdingdowntheCtrlkeywhileselect-
ingstyles.
3. Navigateandsavethetextstyletothedesiredlocation.
4. ClickDone.
Seealso:Editing
a
text
style
Deleting
a
text
style
Editingthedefaulttextstyle
Thedefaulttextstyleusedthroughoutatitleisinherited.Youcanchangethedefaulttext
styleasnecessary.Youcanalsolimitastyletobeappliedwithinachapter,asection,or
apage.Whenatextstyleisspecifiedwithinthetitleproperties,alltextblockswithinthe
titlewillautomaticallybeformattedwiththeattributesofthetextstylechosen.Whena
textstyleisspecifiedwithinchapterproperties,itwillonlybeappliedtotextblockswithin
thatchapter.Thesameistrueforsections.Finally,whenatextstyleisspecifiedwithin
pageproperties,onlythetextblocksonthatpagewillbeautomaticallyformattedusing
thestylechosen.
Seealso:Understanding
inheritance
Tochangethedefaulttextstyle:
1. IntheTitleExplorer,double-clickthegraphicofthetitle,chapter,sectionorpage
youwanttochange.Ifyouclickedonthetitlegraphic,theDesignribbonisdis-
played.Otherwise,thePropertiesribbonisdisplayed.
2. Tochangethedefaulttextsettingsonthetitlelevel,usethecontrolsintheDefault
TextStylesgroupontheDesignribbon.Tochangethedefaulttextsettingson
chapter,section,andpagelevels,youmustfirstdisabletheInheritcheckboxin
thetextstylegroupfortheappropriatetitleobjectbeforeyoucanchangethe
defaulttextstyle.
3. SelectthetextstylefromtheTextStylelistandusethecontrolsinthetextstyle
grouptoeditthetextstyle.Toaddanewtextstyleoreditanexistingfontstyle,
clicktheManageStylesfromthelist.TheTextStyleswindowopens.UsetheText
Styleswindowtomanageyourtextstyles.
Seealso:Managing
text
styles
KeepinmindthatifyouarepublishingtoHTML,theprogramdoesnot
embedthefontsintothepublishedwork.Itisbesttousecommon,Web-
friendlyfontssuchasArial,Verdana,orTahoma.
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Managingtitles
-144-
Atanytimeduringcreatingyourtitle,youcanreturntothePropertiesribbontoassigna
differenttextstyle.Theprogramwillreformatallexistingtextblockswithinthetitletothe
newtextstylechosen.Thisreformattingcanoccuratanyorganizationallevel.For
example,usethePropertiesribbonofaChaptertochangethedefaulttextstyleforthat
chapteronly.
Seealso: Changing
the
default
text
properties
Changing
text
properties
for
chapters,
sections
and
pages
Formattingmultipletextblocksatonce
Youcansimultaneouslyformatmultipletextblocks.
Toformatmultipletextblocksatonce:
1. Selectmultipletextblocksinoneofthefollowingways:
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WhileholdingdowntheCtrlkey,selectmultipletextblockseitherfromthe
TitleExplorerorfromwithinyourworkarea.
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Withintheworkarea,clicktheleftmousebuttonandwhileholdingitdown,
drawarectangulararoundthetextblocksyouwanttoformat.
2. Whenthetextblocksareselected,usethePropertiesribbontoreformatthetext.
Eachselectedtextblockwillautomaticallychangebasedonthereformatting
changesyoumake.
Findingandreplacingtext
Youcanfindandreplacetextthroughoutthetitle,includingtitlecontents,notes,object
namesandobjectdescriptions.FindalsosearcheswithintheTitleExplorer.Addi-
tionally,youcannarrowyoursearchbyspecifyinginwhichareasofthetitletosearch.
Tosearchforoccurrencesofaspecificwordorphrase:
1. OntheHomeribbon,click
FindintheEditgrouportypeCtrl+F.TheFindwin-
dowopens.
2. IntheFindwhatfield,specifythetextforwhichyouaresearching.
3. SelectMatchCaseifyouwantthecapitalizationtomatch.
4. DisablethecheckboxesintheSearchboxtotonarrowthesearchtoaspecific
areaofthetitle.
5. ClickFind.
6. ClickFindNexttofindthenextinstanceorclickClosetocancelasearchinpro-
gress.IftheFindwindowisnotopen,youcanclick
FindNextintheEditgroup
ontheHomeribbontofindthenextinstance.
Toreplacetextbasedonasearchforaspecificwordorphrase:
1. OntheHomeribbon,click
FindintheEditgrouportypeCtrl+F.Thenclickthe
ReplacetabintheFindwindowopens.Alternatively,youcanclick
Replacein
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Managingtitles
-145-
theEditgroupontheHomeribbon.TheFindwindowopenstotheReplacetab.
2. SelectMatchCaseifyouwantthecapitalizationtomatch.
3. IntheFindwhatfield,enterthetextforwhichyouaresearching.IntheReplace
withfield,enterthereplacementtext.
4. DisablethecheckboxesintheSearchboxtotonarrowthesearchtoaspecific
areaofthetitle.
5. ClickFindtofindindividualoccurrencesandreplacethemindividually.Click
Replacetoreplacetheoccurrencethatcurrentlyhasfocus.ClickReplaceAllto
replacealloccurrencesofthefoundtext,orclickClosetoexittheFindwindow.
Checkingspelling
Youcancheckthespellingofthetextinyourtitle,includingwithintextblocks,question
feedback,messages,buttontext,andmenuitems.Additionally,youcanaddwordsand
configureoptions,likeignoredomainnamesandreportdoublewords.Youcanalso
selecttocheckthespellingofjustthecurrentpageortheentiretitle.Optionsareavail-
abletoignoretypesofwordsandspeedingupthesearch.
ToperformaSpellCheck,select
SpellCheckfromtheToolsribbon.Clickthe
drop-downlistandselectCurrentPagetocheckthecurrentpageorselectEntireTitle
tochecktheentiretitle.Alternatively,youcancheckspellingwithatextblockbyhigh-
lightingthetext,right-clicking,andselectingSpellCheck.Selectanalternativespellings
fromthelist.
Spellcheckswillcheckforspellingerrorswithinalltextblocks,andadditionaltextual
informationincludingquestionfeedback,messagesusedindisplaymessageactions,
buttontext,andmenuitems.
Youcancompletethefollowingforuseincheckingspelling:
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Add
words
to
your
dictionary
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Configure
spelling
options
Addingwordstoyourdictionary
Youcanaddwordstothedictionary.Wordsthatarenotrecognizedtobespelledcor-
rectlyappearwithaspecialredunderline.Addingwordstothedictionarywillnolonger
identifytheaddedwordasamisspelledwordwhencheckingspelling.
Toaddawordtoyourdictionary:
1. Double-clickwithinthetextblockcontainingthewordyouwanttoadd.
2. Highlightorselecttheword,right-clickandselectAddtoDictionary.
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Managingtitles
-146-
Configuringspellingoptions
Youcanconfiguredifferentspellingoptions,includingselectingthemaindictionarylan-
guageaswellasmanyotheroptions.
Selectfromthefollowingspellingoptions:
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Ignorecapitalizedwords(forexample,Canada)
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Ignoreall-capswords(forexample,ASAP)
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Ignorewordswithnumbers(forexample,Win95)
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Ignorewordswithmixedcase(forexample,SuperBase)
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Ignoredomainnames(forexample,xyz.com)
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Reportdoubledwords(forexample,thethe)
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Casesensitive
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Phoneticsuggestions(Englishonly)
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Typographicalsuggestions
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Suggestsplitwords
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Autocorrect
Additionallyyoucanspecifythemaindictionarylanguageandstreamlinethespelling
suggestionsthataredisplayed.
Toconfigurespellingoptions:
1. FromToolsribbon,selectthedrop-downlistunder
SpellCheckandclick
Options.TheSpellingOptionswindowopens.
2. Configurethespellingoptionsasnecessary.UsetheMainDictionarylanguage
fieldtospecifyyourpreferredlanguageforcorrectionsuggestions.Selectfrom
AmericanEnglish,BritishEnglish,orCanadaEnglish.UsetheSuggestion
boxtostreamlinethesuggestions.
Addingthedateandtime
Youcanautomaticallyinsertthedateandtimeasatextblockintoyourtitle.Youcan
alsoselecteitherthedateorthetime.
Thisoptionusesthetimestampsettingcurrentlyconfiguredonthelocalmachine.
Toaddthedateandtime,click
Date/TimeintheAddTextgroupontheInsertrib-
bon.Clickthedrop-downlisttoselecteitherthedateorthetime.Thetimestampis
addedtoyourtitle.
Addingatitletothepage
Youcaninsertatitletothepage.Thetitleisaddedasatextblock.
Toaddatitletothepage,click
PageTitleintheAddTextgroupontheInsertribbon.
Thetitleisaddedtoyourtitle.
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Managingtitles
-147-
Addingbreadcrumbs
Breadcrumbsareanoptionalnavigationaidthatallowsuserstokeeptrackoftheirloc-
ationswithinthetitle.Whenyouaddbreadcrumbs,aspecialtextblockisaddedtothe
topofyourtitle,alongwiththeactionsnecessarytoconfigurethenavigationaltextthat
appearsoneachpage.
Toaddbreadcrumbstoyourtitle,click
BreadcrumbfromtheAddTextontheInsert
ribbon.
Numberingthepageswithinatitle
Youcanselecttonumbertheentiretitleorlimitthescopetoachapterorasection.You
canalsoincludethenumberofdays,andcustomizetheformatandappearance.Apre-
viewisprovided.
Toautomaticallynumberthepages:
1. OntheInsertribbon,click
PageNumberfromtheAddTextgroup.TheAdd
PageNumberwindowopens.
2. CompletethecontrolsonthePageNumberingDetailswindowasfollows:
Scope
Selectthescopetowhichyouwanttoapplythepagenumbering.
Includethe
totalnumber
ofpages
Selectthistoincludethetotalnumberofpageswithinyourtitle.
Forexample,“Page4of12”.
Enteror
selectformat
Specifythetextrepresentingthepageinthenumbering,for
example,SlideorSheet.ThedefaultisPage.Usethesecond
fieldtospecifythetextusedbetweenthepagenumberandthe
totalnumberofpages,forexample,“-“ or“/”.Thedefaultis“of”.
Fontand
Color
Usethecontrolsinthisgrouptoconfigurethefontcharacteristics
thatyouwanttouseforthepagenumbering.
3. ClickFinish.
TheprogramwillcreateatextblockandaseriesofactionsatthetitlelevelintheTitle
Explorer.Theseobjectsarenecessaryforthefunctionalityofthepagenumberingand
shouldnotbedeletedunlessyouwanttoremovethepagenumberingfromyourtitle.
Thetextblockandactionsareautomaticallyinheritedthroughouttherestofthetitleto
displaypagenumberingoneverypage.
Workingwithobjects
Addobjectstoassistindescribingtopicsandusethetoolsandpropertiesribbonstoedit
andenhancetheirappearance.
Viewthesetopicsformoreinformationaboutworkingwithobjects:
Managingtitles
-148-
l
About
adding
objects
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Adding
objects
to
the
title
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Changing
common
object
properties
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Working
with
images
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Working
with
audio
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Working
with
video
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Working
with
buttons
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Working
with
characters
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Working
with
shapes,
lines,
and
arrows
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Working
with
certificates
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Working
with
documents
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Working
with
Flash
animations
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Working
with
YouTube
video
objects
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Working
with
animations
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Working
with
HTML
extension
objects
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Working
with
tables
of
contents
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Working
with
menus
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Working
with
forms
and
form
elements
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Working
with
progress
bars
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Working
with
timers
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Working
with
reference
lists
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Grouping
and
ungrouping
objects
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Excluding
objects
using
inheritance
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Moving
and
resizing
objects
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Locking
and
unlocking
objects
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Aligning
and
positioning
objects
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Layering
objects
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Working
with
library
objects
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Working
with
the
Media
Library
Aboutaddingobjects
Inmostcases,whenyouaddanobjecttoyourtitleinanywayotherthandraggingand
dropping,theobject'spropertiesribbons(PropertiesandPosition&Size)arehigh-
lighted.Controlsontheseribbonsallowyoutoconfiguretheappearanceoftheobjecton
Managingtitles
-149-
thepage.Eachobjectsupportsavarietyoffiletypes.Forexample,theanimationobject
cansupportFlashfiles(.swf)oranimatedGIFs(.gif).Forthoseobjectsthatdonot
requireafilesource,youwilleitherbepromptedtoconfiguretheobject’sproperties,or
theobjectwillsimplyappearwithinyourtitle.
Anytimeyouaddanobjecttoyourtitle,regardlessofhowyouhaveaddedit,thepro-
gramcreatesacopyofthefileandplacesitwithinthesamedirectoryasyourtitle.For
example,ifyouaddanimagetoyourtitle,theprogramwillmakeacopyofthatimage
file,andplaceitwithintheimagesfolderthatcoincideswithyourtitle.Onlysupportedfile
typescanbedraggedanddroppedintoyourtitle,otherwise,theprogramwillpromptyou
toaddthefileasanadditionalfile.
Seealso:Supported
media
types
Working
with
the
Media
Library
Working
with
documents
Addingobjectstoyourtitle
Choosefromthefollowingwaystoaddobjectstoyourtitle:
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FromtheInsertribbon,clicktheappropriateobjectyouwanttoaddfromthetask-
orientedgroups.Forexample,toaddanimage,ImagefromtheAddImagegroup.
Thennavigateandselecttheimage.
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Draganddroptheobjectfromyourfilesystemtoyourworkarea.
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InserttheobjectusingtheMediaLibraryside-tabs(TitleResources,Library
Objects,andMediaLibrary).
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SelecttheobjectusingQuickInsertfromtheHomeribbon
Foradditionalinformationviewthesetopics:
l
Dragging
and
dropping
an
object
l
Shortcuts
for
adding
objects
l
Working
with
Quick
Insert
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Working
with
the
Media
Library
Dragginganddroppinganobject
YoucanaddobjectsbydragginganddroppingthemintotheworkareafromyourWin-
dowsdesktoporfromWindowsExplorer.
Todraganddropobjectsintoyourtitle:
1. OpenaWindowsExplorerwindowcontainingmediafiles(objectssuchasimages,
Flash,video,andsoon)sothatitisalongsideyourworkarea.
2. SelectanobjectormultipleobjectswithinWindowsExplorer.
3. DragtheselectedobjectsfromyourWindowsExplorerwindowintoyourwork
area.
Managingtitles
-150-
Theobjectswillthenappearinyourtitle,whereyoucanarrangetheminanywayyou
choose.TheobjectwillappearinbothyourworkareaandintheTitleExplorer.Double-
clicktheobjectorright-clicktheobjectandselectPropertiestoaccesstheobject'sprop-
ertiesribbons(PropertiesandPosition&Size).
Youcaneasilyre-orderitemsintheTitleExplorerbyclickingonthem,andwhile
holdingdowntheleftmousebutton,draggingtheitemwithintheTitleExplorerto
itsnewlocation.Oncethelocationischosen,releasetheleftmousebutton,and
theitemwillbemoved.
Shortcutsforaddingobjects
Thefollowingkeyboardshortcutsareavailableforquicklyaddingobjects:
AssignableUnit
Ctrl+0
Chapter
Ctrl+1
Section
Ctrl+2
Page
Ctrl+3
Action
Ctrl+4
Group
Ctrl+5
Test
Ctrl+6
TestSection
Ctrl+7
Question
Ctrl+8
Survey
Alt+6
SurveyQuestion
Alt+8
Animation
Ctrl+9
Audio
Ctrl+Shift+0
Button
Ctrl+Shift+1
Document
Ctrl+Shift+2
Equation
Ctrl+Shift+3
ExternalHTML
Ctrl+Shift+4
Image
Ctrl+Shift+5
Menu
Ctrl+Shift+7
ProgressBar
Ctrl+Alt+9
ReferenceList
Ctrl+Shift+8
TableofContents Ctrl+Shift+9
TextBlock
Ctrl+Alt+0
Video
Ctrl+Alt+1
Form
Ctrl+Alt+2
RadioButtonGroupCtrl+Alt+3
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