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OJS in an Hour
An Introduction to Open Journal Systems
Version 2.2.1.0
Last Updated: July 15, 2008
OJS in an Hour
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Open Journal Systems is a research and development initiative of the 
Public Knowledge Project at the University of British Columbia. Its 
continuing development is currently overseen by a partnership among 
UBC's Public Knowledge Project, the Canadian Center for Studies in 
Publishing, and the Simon Fraser University Library. 
For more information, see the Public Knowledge Project web site:
http://pkp.sfu.ca
This work is licensed under the Creative Commons Attribution-
Share Alike 2.5 Canada License. To view a copy of this license, visit 
http://creativecommons.org/licenses/by-sa/2.5/ca/ or send a letter to
Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA.
OJS in an Hour
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Table of Contents
Overview............................................................................................7
OJS Features.....................................................................................7
The OJS Journal................................................................................8
Editorial Process.............................................................................10
Editorial Roles ...............................................................................10
OJS Workflow Chart........................................................................12
System Requirements.....................................................................13
Help Documentation......................................................................13
Community Contributions..............................................................14
Test-Drive OJS 2.2.1.0 ..................................................................14
Site Administration...........................................................................15
Getting Started...............................................................................15
Site Settings...................................................................................16
Creating a New Journal...................................................................18
Migrating from OJS 1.x...................................................................19
Languages.....................................................................................22
Authentication Sources..................................................................25
Version Checking...........................................................................26
Expire User Sessions......................................................................28
Clear Data Caches..........................................................................28
Clear Template Cache....................................................................28
Merge Users...................................................................................28
COUNTER Statistics........................................................................28
Journal Managers..............................................................................30
Getting Started...............................................................................30
Setting up a New Journal................................................................31
Step 1: Details...........................................................................32
Step 2: Policies..........................................................................36
Step 3: Submissions..................................................................43
Step 4: Management..................................................................48
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Step 5: The Look.......................................................................56
Announcements.............................................................................63
Files Browser..................................................................................66
Journal Sections.............................................................................66
Review Forms.................................................................................69
Languages.....................................................................................75
Masthead.......................................................................................77
Prepared Email...............................................................................79
Reading Tools................................................................................81
Statistics and Reports.....................................................................88
Statistics...................................................................................88
Reports.....................................................................................89
Payments.......................................................................................90
Payment Options.......................................................................90
Fee Payment Methods................................................................93
Fee Payment Records................................................................95
Subscriptions.................................................................................95
Create Subscription Types..............................................................97
Subscription Policies......................................................................99
Subscription Manager Information.............................................99
Subscription Information...........................................................99
Subscription Expiry ................................................................100
Open Access Options for Subscription Journals.......................101
Author Self-Archiving Policy....................................................102
Create New Subscriptions.............................................................103
System Plugins.............................................................................106
Import/Export Data......................................................................107
METS XML Export Plugin .........................................................108
Erudit Article Export Plugin.....................................................108
Users XML Plugin.....................................................................108
DOAJ Export Plugin.................................................................109
PubMed XML Export Plugin......................................................109
CrossRef XML Export Plugin....................................................109
Articles & Issues XML Plugin....................................................109
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User Management........................................................................111
Emailing Users........................................................................112
Enrolling Existing Users...........................................................112
Creating Users........................................................................113
Merge Users............................................................................114
Editors............................................................................................116
Getting Started.............................................................................116
Submissions.................................................................................117
Assigning Articles........................................................................117
Issues..........................................................................................122
Create a New Issue.......................................................................122
Notify Users.................................................................................124
View Future Issues.......................................................................126
Back Issues..................................................................................128
Section Editors................................................................................130
Getting Started.............................................................................130
Submissions.................................................................................131
Assigning Reviewers....................................................................132
Working with Reviewers...............................................................135
Making a Decision on an Article...................................................136
Copyediting.................................................................................138
Layout Editing..............................................................................140
Proofreading................................................................................143
Reviewers.......................................................................................145
Getting Started.............................................................................145
Reviewing Articles........................................................................146
Copyeditors....................................................................................153
Getting Started.............................................................................153
Copyediting.................................................................................154
Layout Editors.................................................................................156
Getting Started.............................................................................156
Layout Editing..............................................................................157
Proofreaders...................................................................................161
Getting Started.............................................................................161
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Proofreading................................................................................161
Authors..........................................................................................163
Getting Started.............................................................................164
Submitting Articles.......................................................................164
Responding to Reviews................................................................172
Copyediting.................................................................................173
Proofreading................................................................................175
Readers..........................................................................................176
Reading Tools..............................................................................176
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Overview
OJS is an open source solution to managing and publishing scholarly 
journals online. OJS is a highly flexible editor-operated journal 
management and publishing system that can be downloaded for free 
and installed on a local Web server. 
It has been designed to reduce the time and energy devoted to the 
clerical and managerial tasks associated with editing a journal, while 
improving the record-keeping and efficiency of editorial processes. It 
seeks to improve the scholarly and public quality of journal publishing 
through a number of innovations, from making journal policies more 
transparent to improving indexing.
OJS Features
1. OJS is installed locally and locally controlled.
2. Editors configure requirements, sections, review process, etc.
3. Online submission and management of all content.
4. Subscription module with delayed open access options.
5. Comprehensive indexing of content part of global system.
6. Reading Tools for content, based on field and editors’ choice.
7. Email notification and commenting ability for readers.
8. Complete context-sensitive online Help support.
9. Payments module for accepting journal fees.
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The OJS Journal
The following image is a screenshot of an OJS Demonstration Journal 
Table of Contents:
Figure 1: OJS Table of Contents
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The next image shows the HTML version of an article from the table of 
contents, including the Reading Tools in the right column. PDF 
documents can also be made available:
Figure 2: OJS HTML Article
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Editorial Process
OJS moves submissions to the journal through five steps in the 
editorial process, which will be managed by one or more of the 
editors.
1. Submissions Queue: Items begin here and are assigned to an 
editor.
2. Submission Review: Items undergo peer review and editorial 
decision.
3. Submission Editing: Items undergo copyediting, layout, and 
proofreading.
4. Scheduling Queue: Items assigned to an issue and/or volume.
5. Table of Contents: Items ordered for publication and issue 
published.
Editorial Roles 
Journal Manager: Sets up journal and staffs editorial roles (can 
also serve as an Editor and other roles as well).
Editor: Oversees editorial process; can assign submissions to 
Section Editors to see through Submission Review and 
Submission Editing; undertakes scheduling of content and 
publishing of journal.
Section Editor: Oversees Submission Review and possibly 
Submission Editing for assigned submissions.
Copyeditor: Works with submissions to improve grammar and 
clarity, poses questions to author on possible errors, and ensure 
strict adherence to journal's bibliographic and textual style.
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