MindManager User Guide 
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Table of Contents 
Welcome to MindManager ............................................................................................................................ 1 
What's new in MindManager 2016? .......................................................................................................... 1 
MindManager Mapping Features ........................................................................................................... 1 
Compatibility with earlier versions ......................................................................................................... 3 
Getting started with MindManager ............................................................................................................ 3 
Submit Your  MindManager 15 license key to associate it with a new MindManager online account .. 3 
Viewer mode .......................................................................................................................................... 3 
Having problems? .................................................................................................................................. 4 
Interactive Tour of MindManager ........................................................................................................... 4 
Using the MindManager Reader ............................................................................................................... 4 
I just opened a MindManager file in the MindManager Reader! What can I do now? ........................... 5 
How do I share a map that can be opened with the MindManager Reader? ........................................ 5 
MindManager interface and ribbons .......................................................................................................... 6 
What do you want to do? ........................................................................................................................... 6 
The Interface .......................................................................................................................................... 6 
The Ribbons ........................................................................................................................................... 7 
The Help Tab ......................................................................................................................................... 9 
Help resources ........................................................................................................................................ 10 
The Help system .................................................................................................................................. 10 
The advantages of using online Help .................................................................................................. 10 
Other resources ................................................................................................................................... 11 
Add Content to Maps .................................................................................................................................. 13 
What is a map—and how do you use all those topics? ........................................................................... 13 
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Table of Contents 
ii 
Creating, Opening, and Closing Maps .................................................................................................... 14 
Create a new map ................................................................................................................................ 14 
Open and close a map ......................................................................................................................... 17 
Recover unsaved maps ....................................................................................................................... 20 
Import an MPX file ............................................................................................................................... 21 
Import an OPML file ............................................................................................................................. 22 
Finding maps and content ................................................................................................................... 22 
Adding Map Topics .................................................................................................................................. 28 
Create topics ........................................................................................................................................ 28 
Paste or import content ........................................................................................................................ 32 
Brainstorm ............................................................................................................................................ 34 
Use Map Parts ..................................................................................................................................... 37 
Editing ...................................................................................................................................................... 43 
Select topics and objects ..................................................................................................................... 43 
Edit topics ............................................................................................................................................ 47 
Find and replace topic text ................................................................................................................... 54 
Reorganize topics ................................................................................................................................ 57 
Adding Topic Elements ............................................................................................................................ 61 
Links ..................................................................................................................................................... 61 
Attach Files .......................................................................................................................................... 73 
Topic Notes .......................................................................................................................................... 78 
Images ................................................................................................................................................. 88 
Adding Visual Information........................................................................................................................ 93 
Markers ................................................................................................................................................ 93 
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MindManager User Guide 
iii 
Relationships ..................................................................................................................................... 107 
Boundaries ......................................................................................................................................... 110 
Working with Tasks ............................................................................................................................... 112 
Task Info ............................................................................................................................................ 112 
Topic alerts ........................................................................................................................................ 118 
Use Gantt view ................................................................................................................................... 121 
Manage tasks ..................................................................................................................................... 125 
Create and manage task resources ................................................................................................... 131 
Using Flowcharts ....................................................................................................................................... 138 
Flowchart topics ..................................................................................................................................... 138 
Create a new flowchart .......................................................................................................................... 140 
Create a new flowchart from a template ............................................................................................ 141 
Create a new flowchart from an existing flowchart ............................................................................ 141 
Enter topic text ................................................................................................................................... 142 
Understanding flowcharts versus maps ............................................................................................. 142 
Working with flowchart topics ................................................................................................................ 143 
Add topics using menu commands .................................................................................................... 145 
Add topics and relationships "free-form" ............................................................................................ 146 
Add topics using keystrokes .............................................................................................................. 147 
Edit and format flowchart topics ......................................................................................................... 147 
Flowchart layout and themes ............................................................................................................. 148 
Work with Maps ......................................................................................................................................... 150 
Viewing and Navigating Maps ............................................................................................................... 150 
MindManager views—and how you use them ................................................................................... 150 
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Table of Contents 
iv 
Use Map view .................................................................................................................................... 154 
Use Linked Maps view ....................................................................................................................... 159 
Use Gantt view ................................................................................................................................... 163 
Use Analysis Views ............................................................................................................................ 167 
Use Outline view ................................................................................................................................ 173 
Collapse and expand topics ............................................................................................................... 175 
Filter Maps ............................................................................................................................................. 178 
Filter topics ......................................................................................................................................... 178 
Use the Map Index ............................................................................................................................. 182 
Formatting and Layout ........................................................................................................................... 183 
Map layout ......................................................................................................................................... 183 
Format topics and objects .................................................................................................................. 185 
Use topic styles .................................................................................................................................. 195 
Use map themes ................................................................................................................................ 198 
Presentations ......................................................................................................................................... 202 
Use Walk Through View .................................................................................................................... 202 
Use Slides View ................................................................................................................................. 204 
Use the timer ...................................................................................................................................... 208 
Proofing, Reviewing, and Saving .......................................................................................................... 209 
Proof and prepare a map ................................................................................................................... 209 
Review a map .................................................................................................................................... 215 
Save maps, templates, and themes .................................................................................................. 219 
Printing, Exporting, and Sending ........................................................................................................... 223 
Print .................................................................................................................................................... 223 
MindManager User Guide 
Export maps ....................................................................................................................................... 228 
Create a simple outline ...................................................................................................................... 236 
Send maps ......................................................................................................................................... 236 
Incorporate data, Microsoft Office, or SharePoint ..................................................................................... 240 
Adding Topic data .................................................................................................................................. 240 
Spreadsheets ..................................................................................................................................... 240 
Topic properties ................................................................................................................................. 242 
Use formulas ...................................................................................................................................... 246 
Smart Fill ............................................................................................................................................ 253 
Use database data ............................................................................................................................. 254 
Working with Microsoft Office ................................................................................................................ 264 
Troubleshooting Microsoft Office add-ins .......................................................................................... 264 
Work with Microsoft Excel .................................................................................................................. 267 
Work with Microsoft Outlook .............................................................................................................. 270 
Work with Microsoft PowerPoint ........................................................................................................ 279 
Work with Microsoft Project ............................................................................................................... 282 
Work with Microsoft Word .................................................................................................................. 285 
Working with SharePoint ....................................................................................................................... 288 
Work with SharePoint ........................................................................................................................ 289 
Add SharePoint Items queries and dashboards ................................................................................ 290 
Work with SharePoint Items queries .................................................................................................. 295 
Create new SharePoint items and tasks............................................................................................ 298 
Work with linked SharePoint topics ................................................................................................... 301 
Distribute maps with SharePoint topics ............................................................................................. 304 
Table of Contents 
vi 
SharePoint site connections and options........................................................................................... 305 
Use maps and files from SharePoint or web locations ...................................................................... 307 
Collaborating with Mindjet ......................................................................................................................... 316 
What are MindManager's online features? ............................................................................................ 316 
How do I use the MindManager's online features?............................................................................ 316 
How do I start collaborating online? ...................................................................................................... 316 
Log in to Mindjet Files, Project Director, or Mindjet Plus accounts ................................................... 317 
Mindjet Collaboration basics ................................................................................................................. 317 
Online features overview ................................................................................................................... 317 
The Mindjet Files window .................................................................................................................. 323 
Your Mindjet Account ......................................................................................................................... 326 
Using Mindjet Files ................................................................................................................................ 329 
Use maps online in Mindjet Files ....................................................................................................... 330 
Use files online in Mindjet Files ......................................................................................................... 342 
Use versions in Mindjet Files ............................................................................................................. 351 
Use folders online in Mindjet Files ..................................................................................................... 355 
Share maps, files, and folders in Mindjet Files .................................................................................. 360 
Use Mindjet Contacts ......................................................................................................................... 365 
Using Mindjet Tasks .............................................................................................................................. 366 
Add Mindjet Task queries .................................................................................................................. 366 
Work with Mindjet Task queries ......................................................................................................... 368 
Create new Mindjet Tasks ................................................................................................................. 371 
Work with linked Mindjet Task topics ................................................................................................. 373 
Customizing MindManager ....................................................................................................................... 378 
MindManager User Guide 
vii 
Managing Creative Resources .............................................................................................................. 378 
Manage markers ................................................................................................................................ 378 
Use the Marker Lists Organizer ......................................................................................................... 386 
Manage Library items ........................................................................................................................ 388 
Manage map parts ............................................................................................................................. 392 
Create and modify map templates ..................................................................................................... 394 
Use the Map Templates Organizer .................................................................................................... 395 
Use the Web Templates Organizer ................................................................................................... 399 
Create and modify map themes ......................................................................................................... 400 
Use the Map Themes Organizer ........................................................................................................ 402 
Customizing MindManager .................................................................................................................... 405 
Customize the ribbon ......................................................................................................................... 405 
Customize the Quick Access Toolbar and other interface items ....................................................... 407 
Set options ......................................................................................................................................... 409 
Add-ins and transformations .............................................................................................................. 410 
Create and organize macros ............................................................................................................. 411 
Reference .................................................................................................................................................. 413 
Using a Tablet PC or Touchscreen ....................................................................................................... 413 
Get started with Pen Mode ................................................................................................................ 413 
Create a map in Pen mode ................................................................................................................ 416 
Edit a map in Pen Mode..................................................................................................................... 420 
Use Windows touch gestures ............................................................................................................ 424 
Keyboard shortcuts ................................................................................................................................ 426 
Map Documents ................................................................................................................................. 427 
Table of Contents 
viii 
Navigating .......................................................................................................................................... 427 
Viewing .............................................................................................................................................. 428 
Adding objects ................................................................................................................................... 429 
Editing ................................................................................................................................................ 431 
Formatting .......................................................................................................................................... 433 
Using Help ......................................................................................................................................... 433 
General Windows Commands ........................................................................................................... 433 
Legal terms and conditions.................................................................................................................... 434 
Terms of use ...................................................................................................................................... 434 
Contact us.............................................................................................................................................. 434 
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