accesstothereportareallowedtoviewthereport.NOTE:Aprivatereportcanbeaddedtoapublicreportportal.
Thatwaythereportwillbepublicthroughthereportportal.Inotherwords,ifthereportisincludedonaportal,
thesecuritysettingsoftheportalwilltakeprecedence.
Behavior
• Enabledrilldowns:Enablingdrilldownsallowsyoutoclickonitemsinthereporttoopenupnewreportsbased
ontheitemyouclickedon.Thenewreportthatyougetwillbeexactlythesameastheoriginalreport,exceptfor
thefiltereddata.Youcandrilldownasmanylevelsasyoulike.Manyconsecutiveclickswilllikelyresultina
reportwithverylittledata.Clickingondrilldownreportsworksthesamewayasaddingreportfilters,exceptthat
thesefiltersaretemporary.
• Cachereportresults:Forsurveyswithmanyresponses,andwithareportpageattheendofthesurvey(ifyou
havesetupthesurveytoforwardtothereportafterrespondenthascompleted),recalculatingeverytimewould
putanenormousloadontheserver.Toavoidthisyoucanchooseto"cachereportresults".Thismeans that
insteadofrecalculatingstatisticscontinuously,youseta"recalculatingperiod".Forexampleonceanhour.This
waythereportwillbefairlyupdatedatalltimeswithoutbringingyourserverdown.Evenso,werecommendto
turnoffreportingforrespondents,ifthenumberofrespondentsgetveryhigh.NOTE:Free-textcommentsare
nevercached.Thismeansthatifthereportisavailabletotherespondents,youcouldfaceseriousserverproblems
athighloads.
Other
• Description:Descriptionisusedintheadminmoduleonlyandisusefultorememberwhatisincludedinthe
report.
Dataexportsettings
EachreportmaybeexportedtoafilecontainingtherawresponsedataorSPSSdata.TherawdataexportorSPSS
datafilewillcontainresponsedataforallquestionsincludedinthereportelements.Ifseveralreportelementsexist
andtheyareincludingthesamequestion,theresponsedataforthequestionisincludedonlyonceinthedataexport.
AllexistingfilterswillbeappliedtotherawdataexportorSPSSdatafile,justasforthehtml/pdfreports.
Forrawdataexport,allthesettingsareavailableandcanbeadjusted;ForSPSSdataexport,onlythefollowingitems
areadjustable:
• GeneralInfo:allitemsareadjustable.
• ColumnHeadings:allitemsexceptthelastone("Valueheadingmaxlength")areadjustable.
• Delimiters:nomeaningforSPSSdataexportandnotadjustable.
• Texts:onlytheitem"Includetexts"isadjustable,otheritemshavenomeaningforSPSSandthusnotadjustable.
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Generalinfo.
• Includeattributes:
Includesrespondentattributes,ifany.Respondentattributesmaybeanydatastoredforeachrespondentinthe
OPS_RespondentAttributedatabasetable.Respondentattributesareonlyavailableifthesurveyattribute"Save
URL parameters" " has been turned d on. In n that case any "opdata_someparametername" " parameters are
automaticallysaved(seeSaveURLparameters[]),orifanyrespondentattributehavebeensetbyapluginor
importedviainvitees.Thedefaultisnottoincluderespondentattributes.Ifincluded,therespondentattributes
willappearintheexporteddatarightaftertherespondentlanguagecolumn,withonecolumnforeachrespondent
attribute.
• Includeinviteedata:
When checked, the information n about t the invitee (id, email l address s and name) will l be included d for the
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respondentsthathavebeenansweredthroughaninvitation.NOTE:Theinviteedatawillonlybeincludedifno
typeofanonymityisenabledforthesurvey.
• Selectencoding:Chooseyourrespectivelanguageencoding(seelanguageencoding).
Columnheadings.
• Respondentid:Theheadingusedfortherespondentidcolumn.
• Startdate:Theheadingusedforthestartdatecolumn.
• Completeddate:Theheadingusedforthecompleteddatecolumn.
• Languagecode:Theheadingusedfortherespondentlanguagecodecolumn.
• Inviteeid:Theheadingusedfortheinviteeidcolumn.
• Inviteeemail:Theheadingusedfortheinviteeemailcolumn.
• Inviteename:Theheadingusedfortheinviteenamecolumn.
• Fixed:
Forquestionswithonlyonepossibleanswer,thisquestionheadingcombinedwiththequestionnumber,isused
asthecolumnheading.Thisisapplicableforquestionsoftyperating,numeric,singleselectiondropdownand
singleselectionmultiplechoice.Forotherquestiontypes,andforallin-textfieldsinaquestion,thisquestion
headingiscombinedwiththecorrespondingcolumnheadingonthe'dataexportsettings'page.
• Usequestiontext
Addsquestiontexttoallquestionheadings.
• Usequestiontextonfirstcolumnonly
Ifthisparameterisenabled,thequestiontextisshownonlyinthefirstcolumnforthosecolumnsrelatedtothe
samequestion.
• In-text:
Foreachin-textfieldinaquestiontherewillbeacolumnwiththequestioncolumnheadingcombinedwiththis
in-textheadingandthein-textname.
• Multiplechoice,multipleselections:
Foramultiplechoicequestionwithmultipleselectionsturnedon,thisattributedecidewhetheritisthevalueor
theindexofthechoicethatshouldbeusedfortheheading.
• Multiplechoice:
Foramultiplechoicequestionwithmultipleselectionsturnedoff,thiscolumnheadingis combinedwiththe
questionheadingandthechoiceindex.Theusermayselecttousethevalueofthechoiceastheheading(seethe
section'Multiplechoice,multipleselections').Ifthat'sthecase,changingthiscolumnheadinghasnoeffecton
thedataexport.
• Multipleother:
Fora multiplechoice questionwithother-fieldasthelastchoice,this columnheadingiscombinedwiththe
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multiplechoiceheading,orthemultipleoptionvalue.
• Matrixrow:
Foramatrixquestion,thiscolumnheadingiscombinedwiththequestionheading. Dependingonthetypeof
matrixgroupthisheadingmayalsobecombinedwiththematrixgroupnameand/ortheheadingforamatrix
column.
• Matrixcol:
Foramatrixquestion,thiscolumnheadingiscombinedwiththequestionheading. Dependingonthetypeof
matrixgroupthisheadingcanalsobecombinedwiththematrixgroupnameand/ortheheadingforamatrixrow.
• Freetext:
Foraquestionwithfreetextinput(anopenendedquestion)thiscolumnheadingiscombinedwiththequestion
heading.
• Valueheadingmaxlength:
Foramultiplechoicequestionwithmultipleselectionsturnedon,andvalueofthemultiplechoiceisselectedto
beusedfortheheading,thisattributeisusedtosetthemaxlengthofthevalueheading(iftheoriginaltextvalue
ofamultiplechoiceistoolongtobeusedforthecolumnheading).
Delimiters.
• Datadelimiter:Thedelimiterusedtoseparatethedifferentdatacolumns.
• Respondentdelimiter:Thedelimiter(canbesettonewline)usedtoseparatetherespondents.
Delimiters.
Texts.
• Enclosetextin:
Iftextsareincluded,thischaracter(s)isusedtoenclosealltexts.
• Ifenclosingcharacter(s)foundintext:
Ifthecharacter(s)usedforenclosingtextsisfoundinthetextitself,usethischaracter(s)instead.
Texts.
Example7.1.Rawdataexportoutput
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Auto-creatingreports
Forcomplexsurveysitissometimesdesirabletohavedifferentreportsfordifferentgroupsofrespondents.Let'ssay
thatyoursurveycontainsthefollowingquestion:
3.Howlonghaveyoubeenusingtheproduct?
3.Howlonghaveyoubeenusingtheproduct?
Thedefaultreports(SummaryreportandCommentreport)willincludeallresponses.Thatmeansthatallcustomers
whousedtheproductwillbeincludedinthesamereportregardlesshowlongtheyhavebeenusingit.
Toseparatetheresponses and d toget reports s foreachansweralternative, youcan n use the "Auto-create reports"
feature.Theresultwillthenbe6newreports,oneforeachiteminthatselection.Alloftheautogeneratedreports
willhavethesamestructure,butdifferentreportfilters.
Tousethisfeature,goto"Reportsanddata"frommainsurveyscreenandclickonthe"Autocreatereports"inthe
Menubox.
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Togeneratereportsyouneedtoenterthefollowingdata:
• Reporttouseastemplate.Selectthereportthatyouwanttouseforthereportgeneration.Thereportstructure
andfilterswillthenbeinheritedfromthisreportbyalltheautogeneratedreports.Select"None"ifyouwantto
usethedefaultstructure.Thegeneratedreportswillthencontainallquestionsinthesurveywithsummariesand
horizontalbarchartsforeachquestion.
• Prefix.Entertheprefixforallgeneratedreportnames.Thiscanhelptoseparatetheautocreatedreportsfromthe
manuallycreatedones.Forexample,ifyouentervalue"Auto",thegeneratedreportswillbenamedlikethis:
Theprefixvalueisoptional.
• Questions.Selectquestionsthatansweralternativeswillbeusedforreportgeneration.Itwillbecreatedone
reportwithonefilteroneachansweralternativeforeachselectedquestions.
Example7.2.Autocreatedreports
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Chapter 8. . Publish
your reports
(portals)
Reportportals
Report portals lets you publish yourreports. It is a simple wayto make your reports s available e to otherusers
(coworkers,partners,customers,etc).Youcanchoosethelevelofsecurity;portalscanbepublic,passwordprotected
orprivate.
The lookandfeelofyourreports are controlledbyprofessional-lookingtemplates, thatallows youtoselectthe
layoutandcolorscheme.
Youcanaddanynumberofreportstoyourportal.Youcanalsoaddheading,subtitles,iconsandtexts.Asample
reportportal:
Creatingaportal
Stepstocreateareportportal:
1. Clickon"reportportals"inthemainmenu.
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2. Click"CreateReportPortal"inthemenuboxontheleftsideofthescreen.
3. Givetheportalaname.Thisisthenameusedtoidentifytheportalinyourportallist.Thenamewillnotbe
displayedintheportal.Thenclick"create".
4. Theportaliscreated,andappearsintheportallist.Tostartworkingwiththisportal,clickontheportalinthe
list
5. Youwillseetheportaldetailscreen(below).ThisscreenshowsyoutheURLoftheportal,thatyougivetothe
peopleyouwanttohaveaccesstoit.Italsoshowsapreviewoftheportaltemplate.
6.
Click"Editreportportal"inthemenubox.
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Thisscreenallowsyoutosettheportalheading(seenontheportal),andthetemplate.Click"save"tomake
yourchangespersistent.
7. Nowyoucanaddcontenttoyourportal.Clickon"Reportportalitems",whichwillshowyouthelistofportal
items(noitemsyet).
8. Click"Addportalitem"intheleftmenu
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Eachreportportalitemcanbeeitheratextitemoralink.Thetextcanbeaheading,labelordescription.Thisis
uptoyou,simplyformatthetextinanywayyoulike.ThelinkcanbeaURLtoanexternalresource,oran
Opinioreport.Forexample,startbyenteringatitle:"Customerreports".Clickon"save".
Whenintheitemlistagain,clickon"Addportalitem"intheleftmenuagain,orclick"insert"somewhereinthe
itemlistifyouwanttoaddanitemataspecificpositionintheportal.Inthe"additem"screen,selectthe"link"
tab.
Foreachlink-itemintheportal,youcanset:
• Linklabel(optional):Labelofthelinkitem.
• Linkicon(optional):Totheleftofthelinkorlabel,youcaninsertanicon.
• Linktitle(optional):Titleofthelink.Willshowasatooltipwhenyoumovethemouseoverthelinkitem.
• Report:ThisistheactualreportURL(link).
Alllinkattributesareoptional,exceptthereporturl.
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