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ScanFile User Guide 
Disclaimer 
Welcome to ScanFile 
Page 1 
Manual for  
Scanfile Retrieval 
Version 9 
Introduction
& Configuration 
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ScanFile User Guide 
Disclaimer 
Page 2 
Welcome to ScanFile 
Disclaimer 
Spielberg  Solutions  GmbH  makes  no  representation  or  warranties  with 
respect to the contents or use of this help file and specifically disclaims any 
express or implied warranties of merchantability or fitness for any particular 
purpose. Further, Spielberg Solutions GmbH reserves the right to revise this 
help file and to make changes to its content, at any time, without obligation to 
notify any person or entity of such revisions or changes. 
Further, Spielberg Solutions GmbH makes no representations or warranties 
with respect to any ScanFile software, and specifically disclaims any express 
or implied warranties of merchantability or fitness for any particular purpose. 
Further, Spielberg Solutions GmbH reserves the right to make changes to 
any or all parts of ScanFile software, at any time, without obligation to notify 
any person or entity of such changes. 
Copyright 
© 1999 - 2015 Spielberg Solutions GmbH, All Rights Reserved 
No part of this document may be reproduced, transmitted or stored in any 
form or by any means, electronic or mechanical, for any purpose, without the 
express written permission of Spielberg Solutions GmbH. 
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ScanFile User Guide 
Welcome to ScanFile 
Welcome to ScanFile 
Page 3 
Contents 
WELCOME TO SCANFILE ................................................................................ 5
I
NTRODUCTION
.................................................................................................. 6
Recommended Requirements ..................................................................... 6
W
HAT IS 
S
CAN
F
ILE
? .......................................................................................... 6
S
CAN
F
ILE 
F
EATURES
......................................................................................... 6
S
CAN
F
ILE 
O
PTIONS
........................................................................................... 7
Global Index ................................................................................................ 7
Barcode ....................................................................................................... 7
Keywords .................................................................................................... 7
Export .......................................................................................................... 7
OCR ............................................................................................................ 8
Forms Recognition ...................................................................................... 8
TIFFWriter ................................................................................................... 8
COLD .......................................................................................................... 8
Auditing ....................................................................................................... 8
Document Routing ...................................................................................... 8
LuraDocument ............................................................................................. 9
Virtual Printing (VNP) .................................................................................. 9
ISIS ............................................................................................................. 9
FIRST STEPS .................................................................................................. 10
O
VERVIEW
...................................................................................................... 11
S
TARTING 
S
CAN
F
ILE
....................................................................................... 11
S
CAN
F
ILE 
M
AIN 
S
CREEN
................................................................................. 11
S
EARCH 
D
RIVES
............................................................................................. 11
O
PEN 
F
OLDER
................................................................................................ 12
SEARCHING AND VIEWING DOCUMENTS ................................................... 13
O
VERVIEW
...................................................................................................... 14
S
EARCH
......................................................................................................... 14
F
ULL 
T
EXT 
S
EARCH
......................................................................................... 15
H
ITLIST
........................................................................................................... 16
H
ITLIST MENU
................................................................................................. 17
Send to…
.................................................................................................. 18
I
MAGE 
D
ISPLAY
............................................................................................... 18
I
MAGE 
D
ISPLAY 
M
ENU
..................................................................................... 19
E
LECTRONIC 
D
OCUMENTS
............................................................................... 20
Electronic Document Display Menu .......................................................... 20
V
IEWING 
M
ULTIPLE 
D
OCUMENTS
...................................................................... 20
F
AST
P
ICS
....................................................................................................... 21
FastPics Menu .......................................................................................... 22
PRINTING, EMAIL AND EXPORT ................................................................... 23
O
VERVIEW
...................................................................................................... 24
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ScanFile User Guide 
Contents 
Page 4 
Welcome to ScanFile 
P
RINTING
........................................................................................................ 24
E
MAIL
............................................................................................................. 25
E
XPORT
.......................................................................................................... 25
GENERAL SETTINGS ..................................................................................... 27
O
VERVIEW
...................................................................................................... 28
D
ISPLAY 
M
ODE
............................................................................................... 28
P
RINTING
........................................................................................................ 29
K
EYWORD 
S
EARCH 
M
ODE
................................................................................ 30
S
END TO 
E
MAIL
............................................................................................... 31
H
ITLIST
........................................................................................................... 32
O
THER 
S
ETTINGS
............................................................................................ 33
Choose Background .................................................................................. 33
Colour........................................................................................................ 33
Image ........................................................................................................ 33
ADDITIONAL SETTINGS ................................................................................ 34
O
VERVIEW
...................................................................................................... 35
C
HOOSE LANGUAGE
........................................................................................ 35
GENERAL INFORMATION .............................................................................. 36
O
VERVIEW
...................................................................................................... 37
S
CAN
F
ILE 
V
ERSION
......................................................................................... 37
I
MAGE 
I
NFORMATION
........................................................................................ 37
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ScanFile User Guide 
Welcome to ScanFile 
Welcome to ScanFile 
Page 5 
Welcome to ScanFile 
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ScanFile User Guide 
Introduction 
Page 6 
Welcome to ScanFile 
Introduction 
ScanFile Retrieval software allows you to search for and view documents 
that have been stored to ScanFile Folders and subsequently written to CD or 
DVD. ScanFile Retrieval is a licence free application that can be installed on 
as many workstations as required. 
ScanFile Retrieval will only open Folders that were written to CD or DVD with 
the  option  of  putting  ScanFile  Retrieval  software  on  the  CD/DVD  also. 
Folders that have not been written to CD/DVD in this manner cannot be 
opened. 
Recommended Requirements 
The minimum recommended specification for a workstation is as follows: 
Personal computer using a 400Mhz Pentium II Processor 
128MB RAM 
17” Display
CD-ROM Drive 
MS Windows 2000 Professional 
What is ScanFile? 
ScanFile is the core application and is a full 32bit application that is optimised 
to  run  on  Microsoft  Windows  2000/XP/Vista/7/8/8.1  based  workstations. 
ScanFile can also be installed on Novell Netware and Microsoft Windows 
2000/2003/2008/2012/2012 R2 servers. 
ScanFile Features 
ScanFile is a very straightforward and easy document management system 
to use and manage, but has all the features required for serious document 
management applications. 
Intuitive user interface 
Black & white and colour scanner support 
Import any electronic format document such as MS Word/Excel files 
Integration with Microsoft Office 97/2000/XP/2003 and 2007 
Comprehensive document referencing and retrieval features with user-
defined index fields, keywords and full text search. 
ScanFile User Guide 
ScanFile Options
Welcome to ScanFile 
Page 7 
Full document display features including zoom, rotate and enhance. View 
multiple documents 
Inbuilt document viewer that supports over 200 document types including 
MS Office and PDF documents 
Automatic barcode indexing* 
COLD data import* 
TIFFWriter* 
Zone and Full text OCR* 
Forms Recognition* 
Document Routing* 
Audit Trail* 
Full network and jukebox support 
* Features marked with an asterix are additional purchases to the ScanFile 
core application 
ScanFile Options 
The basic  ScanFile system  comes complete with everything you need to 
create  folders  and  scan  and  import  documents  into  them.  The  following 
options  can  be purchased  to  enhance  the  functionality  of  your  ScanFile 
document management solution. 
Global Index 
This adds support for Libraries into ScanFile. 
Barcode 
This allows ScanFile to automatically read and index bar-coded documents 
Keywords 
This allows keyword lists to be applied to ScanFile folders and libraries 
Export 
The  Export  option  allows  you  to  export  complete  folders/libraries  to  a 
selected drive and directory. All documents will be exported and a data file 
will be created with the index information associated with the documents 
ScanFile User Guide 
ScanFile Options 
Page 8 
Welcome to ScanFile 
OCR 
The OCR module has two functions. Zone OCR  can automatically  index 
scanned documents from data contained within the page of a document. Full 
Text OCR creates a searchable word list from scanned documents, allowing 
you to search the contents of documents 
Forms Recognition 
This  option  enhances  the  Zone  OCR  and  allows  different  forms  to  be 
scanned into the same folder, and by configuring Forms templates, different 
index zones can be applied for each form. 
Please note: The OCR option is also required if Forms Recognition capability 
is required. 
TIFFWriter 
TIFFWriter is a printer driver that allows you to 'print' from any Windows 
application into a ScanFile folder. The 'print' will be converted to TIFF format 
COLD 
This  module  adds  support  for  importing  computer generated  spool data, 
which might otherwise be output to Microfiche, or held in printed form 
Auditing 
With the optional Audit feature, every event performed by all users can be 
logged to a central database and then reviewed and printed. The events to 
be viewed can be selected by folder or library, user and within a given date 
range 
Document Routing 
Documents can be assigned to pre-defined routes that will send documents 
to specific users and/or folders for viewing/commenting and approval. Each 
route can have multiple steps and documents can be sent from route to route 
ScanFile User Guide 
ScanFile Options
Welcome to ScanFile 
Page 9 
LuraDocument 
The LuraDocument file format compresses image files to a higher degree 
than TIFF or JPEG, whilst preserving the quality of the document 
Virtual Printing (VNP) 
With ScanFile VNP, you can create virtual printers which allow to you ‘print’ 
documents,  which  are  converted  to  TIFF  format  and  saved  to  specified 
directories, and can then be automatically imported into ScanFile folders 
ISIS 
Scanners can also be connected via ISIS driver. The scanner settings are 
configured in the appearing ISIS driver window. 
ScanFile Retrieval 
First Steps 
First Steps 
Page 10 
First Steps 
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