Sharpdesk
TM
R2.7 
User’s Guide 
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ii 
Sharpdesk User’s Guide 
Copyright 
© 2000-2003 by Sharp Corporation. All rights reserved.  Reproduction, adaptation or translation 
without prior written permission is prohibited, except as allowed under copyright laws. 
Trademark Acknowledgements 
Sharp
®
is a registered trademark of Sharp Corporation. 
Sharpdesk
is a trademark of Sharp Corporation. 
Microsoft
®
and Windows
®
are registered trademarks of Microsoft Corporation.  
Internet Explorer
®
, Microsoft Word
®
, and Microsoft Excel
® 
are registered trademarks of Microsoft 
Corporation.  
All other trademarks identified herein are the property of their respective owners. 
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Sharpdesk User’s Guide 
iii 
Table of Contents
Chapter 1 Introduction.......................................................................................................1
Overview....................................................................................................................................2
System Requirements................................................................................................................3
About This Guide......................................................................................................................4
User’s Guide Organization........................................................................................................4
Definitions of Terms..................................................................................................................5
Sharpdesk Online Help..............................................................................................................5
Chapter 2 Installing Sharpdesk.........................................................................................7
Installation Procedure................................................................................................................7
Software Location.................................................................................................................7
User File Location.................................................................................................................7
CD Installation......................................................................................................................8
Uninstalling Sharpdesk..............................................................................................................9
Chapter 3 Sharpdesk Overview......................................................................................11
Introduction..............................................................................................................................11
Starting Sharpdesk...................................................................................................................12
Menu Bar.............................................................................................................................12
Folder Window....................................................................................................................12
Toolbar.................................................................................................................................12
Work Area............................................................................................................................13
Output Zone.........................................................................................................................13
Status Bar.............................................................................................................................13
Scroll Bars...........................................................................................................................13
Navigating in Sharpdesk.........................................................................................................14
Working with the Folder Window......................................................................................14
Right-Click Options.......................................................................................................15
The Sharpdesk Menu..........................................................................................................16
The Sharpdesk Toolbar.......................................................................................................17
The Sharpdesk Output Zone...............................................................................................18
Exiting Sharpdesk....................................................................................................................18
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iv 
Sharpdesk User’s Guide 
Chapter 4 Working with Sharpdesk................................................................................19
Introduction..............................................................................................................................19
Viewing Images and Documents............................................................................................19
Working within a Folder.....................................................................................................20
Controlling the Desktop Display........................................................................................21
Changing the Thumbnail Size.......................................................................................21
Adding/Removing an Application on the Output Zone...............................................22
Set up Sharpdesk Entry Folder......................................................................................22
Setting Export Options.......................................................................................................22
Changing the Default Export Resolution......................................................................23
Changing Color Settings................................................................................................23
Viewing a Document’s Property Details...........................................................................23
Organizing Files.......................................................................................................................24
Selecting Files.....................................................................................................................24
Opening Files......................................................................................................................24
Deleting Files......................................................................................................................24
Restoring a File...................................................................................................................24
Moving Documents and Folders........................................................................................25
Copying a File.....................................................................................................................25
Renaming a File..................................................................................................................25
Attaching a Document to Electronic Mail (Email)...........................................................25
Chapter 5 Scanning with Sharpdesk..............................................................................27
Introduction..............................................................................................................................27
Scanning Documents..........................................................................................................27
Setting Scanning Options........................................................................................................28
Viewing Scanned Images........................................................................................................28
Viewing an Image....................................................................................................................29
Changing Scanning Options....................................................................................................30
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Sharpdesk User’s Guide 
v 
Chapter 6 Converting Images to Text.............................................................................31
Introduction..............................................................................................................................31
Conversion Capabilities..........................................................................................................31
Convert an Image using Drag-and-Drop................................................................................32
Convert by OCR Properties....................................................................................................33
Text Conversion Tips...............................................................................................................34
Chapter 7 Sharpdesk Composer....................................................................................35
Introduction..............................................................................................................................35
Starting Composer...................................................................................................................37
Menu Bar.............................................................................................................................37
Toolbar.................................................................................................................................37
Work Area............................................................................................................................37
Reference Area....................................................................................................................37
Working with Composer.........................................................................................................37
Loading Pages into Composer...........................................................................................38
Creating Composer Documents.........................................................................................39
Manipulating Pages........................................................................................................39
Deleting Pages................................................................................................................39
Menu Options......................................................................................................................40
Toolbar Options...................................................................................................................41
Saving Documents..............................................................................................................41
Opening a Composer Document........................................................................................41
Attaching a Document to Email.........................................................................................42
Closing Composer...................................................................................................................42
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vi 
Sharpdesk User’s Guide 
Chapter 8 Sharpdesk Imaging.........................................................................................43
Introduction..............................................................................................................................43
Basic Imaging Concepts..........................................................................................................43
What is Imaging?................................................................................................................43
Types of Images..................................................................................................................44
Image File Formats.............................................................................................................44
Image Documents...............................................................................................................44
Sharpdesk Imaging..................................................................................................................45
Imaging Application............................................................................................................45
Display Images...............................................................................................................45
Convert Image Files.......................................................................................................46
Change Image Display...................................................................................................46
Scan Images....................................................................................................................47
Annotate Images.............................................................................................................47
Create a Contact Sheet...................................................................................................48
Image Processing............................................................................................................48
Using the Imaging Application...........................................................................................49
Before You Begin...........................................................................................................49
Finding an Image Document.........................................................................................49
Setting Properties...........................................................................................................49
Finding Specified Properties.........................................................................................50
Displaying an Image Document.........................................................................................52
Opening the Document..................................................................................................52
Changing the Display.....................................................................................................52
Displaying and Changing Thumbnails..........................................................................53
Creating a Contact Sheet................................................................................................53
Annotating a Document......................................................................................................54
Applying a Rubber Stamp..............................................................................................54
Adding a Highlight.........................................................................................................55
Changing Highlight Properties......................................................................................55
Enhancing a Document.......................................................................................................56
Removing Speckles From a Document.........................................................................56
Straightening the Page....................................................................................................57
Chapter 9 Glossary...........................................................................................................59
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Sharpdesk User’s Guide 
1 
1.   
Chapter 1 
Introduction
Welcome to Sharpdesk! This software offers you a complete, easy-to-use solution for organizing 
and working with your paper and electronic documents and images. Once a document has been 
saved to your PC, you can use Sharpdesk to organize it, view it, and then print it or e-mail it. 
Sharpdesk integrates the tools you need. 
This User’s Guide describes the standard features of Sharpdesk. Sharpdesk also works with other 
Sharp products that might add new capabilities to Sharpdesk that are not included in this Guide. 
The details of these new capabilities are described in the literature that comes with the Sharp 
product that “links in” to Sharpdesk. 
Sharpdesk User’s Guide 
Overview 
Working with Sharpdesk, you can: 
• 
Scan Images and Documents    Sharpdesk works with your scanner to let you read paper 
documents into your PC using all of the scanning controls and options provided with your 
TWAIN scanner. Sharpdesk provides you with both “simple” scanning options as well as 
“advanced” options, giving you full control over scanning preferences. 
• 
Convert Images to Text    Text images scanned into Sharpdesk can be converted into 
editable text for use with common word processors.  Sharpdesk uses an advanced Optical 
Character Recognition (OCR) engine that even preserves your document layouts. You can 
also convert an image containing text into a word processing format by simply dragging it 
from any folder onto the Sharpdesk Output Zone.  
• 
Prepare Production Ready Documents    Using Sharpdesk Composer, you can combine 
files of different types into a single production-ready document. For example, combine a 
Word
®
file with an Excel
®
file and then add in a Lotus
®
file. In general, any application that 
can send documents to a printer can contribute pages to a Composer document. Reorder 
pages as you want them to appear and then print the entire document into stapled sets, 
making a single trip to the printer to collect your new documents. 
• 
View Your Images    Using Sharpdesk Imaging, viewing your stored images, scanned 
images, and digital camera images is quick and easy.  
• 
Distribute Your Documents    Distribute documents by e-mail or print a hard copy as easily 
as dragging a file onto an icon on the Sharpdesk Output Zone. 
• 
Import/Export an Image or Document    Import, store, and manage .BMP,.JPG, .PCX, or 
.TIF documents and images directly from Sharpdesk. 
Sharpdesk User’s Guide 
3 
System Requirements 
To successfully install and use Sharpdesk, your system must meet the following minimum 
requirements: 
• 
An Intel processor-based PC, Pentium   133 MHz or greater (Pentium MMX 200 MHz or 
better recommended) 
• 
Microsoft Windows 95 
• 
Microsoft Windows 98 
• 
Microsoft Windows Millennium 
• 
Microsoft Windows NT
®
4.0 Workstation with Service Pack 4 or later 
• 
Microsoft Windows 2000 Professional 
• 
Microsoft Windows XP Professional / Home Edition 
• 
Internet Explorer 4.01 or later.  Sharpdesk will install a minimal version of Internet Explorer 
5.01 if this requirement is not available on your system. 
• 
At least 32 megabytes (MB) of RAM. (64MB or more recommended to increase processing 
speed.) 
• 
At least 110 MB of available hard disk space 
• 
SVGA monitor, 800 x 600 resolution, 256 colors (True Color recommended) 
• 
An Internet connection to access Sharp Internet product support sites. 
Sharpdesk User’s Guide 
About This Guide 
This User’s Guide assumes you have a basic understanding of Windows operation and are familiar 
with Windows terms. This includes how to start your system and navigate within a Windows 
environment, and perform such basic Windows functions as copying, printing and moving 
documents.  
For assistance in using Windows or Internet Explorer, refer to your Microsoft Windows user 
documentation. 
User’s Guide Organization 
This user’s guide is organized into the following chapters: 
Chapter 1, Introduction  
A basic overview of Sharpdesk features, options, system requirements, and User’s Guide 
organization. 
Chapter 2, Installing Sharpdesk  
Reviews the installation process and how to uninstall the software. 
Chapter 3, Sharpdesk Overview 
This chapter looks at how to navigate and work within Sharpdesk, including its menu and toolbar 
options. 
Chapter 4, Working with Sharpdesk 
This chapter explains how to change the view of your images and documents in Sharpdesk, and 
how to organize them, including how to open, save, copy, and move documents. 
Chapter 5, Scanning with Sharpdesk 
Reviews Sharpdesk scanning options and controls including how to select a scanner, scan an 
image into Sharpdesk, and set scanning options. 
Chapter 6, Converting Images to Text 
This chapter shows you how to convert an image into a format you can use with your favorite 
word processor and provides a few helpful hints on what you can do once it has been converted. 
Chapter 7, Sharpdesk Composer 
Creating production-ready documents could not be easier with Sharpdesk Composer. This chapter 
shows you how to combine documents, re-order documents, and print a final document. 
Chapter 8, Sharpdesk Imaging 
The tools for viewing images are reviewed in this chapter, including adjusting the view of images, 
printing images, and adjusting Imaging default options. 
Chapter 9, Glossary 
List of terms used in this Guide or related to image processing. 
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