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Creating a Record of 
Bookmarked PDF Documents 
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Candidate’s Name:   
Table of Contents for PDF Promotion Record 
The Recommendation for Promotion Form is available as a change of status form in the HRIS transaction 
section. The form will automatically populate all needed information but should then be printed and 
routed for original signatures. Please provide the original form with signatures to Brenda Gritsch in the 
Dean’s Office and attach the unsigned form as part of this section in the bookmarked pdf. This form will be 
page 1 of the bookmarked pdf promotion record. 
0_Table of Contents.pdf 
1_Recommendation for Promotion Cover Sheet.pdf 
REPORTS 
2a_Collegiate Criteria.pdf 
2a_Departmt Criteria.pdf 
2b_DEO Recomm.pdf 
2c_i_DCG Cover.pdf 
2c_ii_DCG Report.pdf 
2d_DCG Indiv Eval.pdf 
2e_P & T Comm Report.pdf 
2f_i_Candidate resp P & T.pdf 
2f_ii_Candidate resp DCG.pdf 
CURRICULUM VITAE
3a_Candidate's CV.pdf 
TEACHING 
4a_Personal Statemt.pdf 
4b_Chart T Assignment.pdf 
4c_Letters Colleagues.pdf 
SCHOLARSHIP, ARTISTIC PRODUCTION 
5a_Personal Statemt.pdf 
5b_Chklist, Progr Publ.pdf 
5c_List, External Rev.pdf
5d_Log of Corresp.pdf 
5e_Copy Invite Letter.pdf
5f_i_Letter Ext Rev.pdf 
5f_ii_Letter Ext Rev.pdf 
5f_iii_Letter Ext Rev.pdf 
5f_iv_Letter Ext Rev.pdf 
SERVICE 
6a_Personal Statemt.pdf 
6b_Assessmt of Serv.pdf 
APPENDICES (TENURE CANDIDATES ONLY)
7a_i_Proposal Flexible-load Assign.pdf 
7a_ii_Report Flexible-load Assign.pdf 
7b_i_DEO Letter third-year rev.pdf 
7b_ii_Collegiate rec third-year rev.pdf 
7b_iii_Candidate’s resp third-year rev.pdf 
Notes: 
* Not every case will have a file in this bookmark; if no file is present, add a sheet that states “Not Applicable” or 
“No Comments.” 
A detailed reference sheet for this Table of Contents is located here
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3. Make sure that you have all of the documents in one folder. 
4. Make sure that all of your scanned documents are oriented correctly. See the last page of 
this document for instructions on how to rotate your scanned document in Acrobat. 
Illustrated directions 
5. In Adobe Acrobat Pro click on “File” in the upper left hand corner. From this menu you will 
scroll down and select “Combine” > “Merge Files into a single PDF” from the pop-out menu. 
Or you can select the “Combine” button from the top menu. 
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6. This will open a dialog window, Click on the “Add Files” button in the upper left hand corner. 
Choose “Add Folder” from the menu that appears when you click “Add Files”. 
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7. Browse for the folder containing all of your PDF documents on your computer and click “OK” 
8. Adobe Acrobat Pro will show you a listing of all the PDF files in your selected folder. The 
order in which it displays the files will be the order of the bookmarks in the document. If the 
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9. Name 
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This will show a listing of all the bookmarks. 
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10. Open your PDF file and check to see if the bookmarks are named correctly and in the right 
order. To view the bookmarks, click on the bookmark icon on the left-hand side of the 
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Creating new  bookmarks to  reflect the table  of 
contents headings.
11. Select the page that you want your heading to bookmark. In this case we have selected 
2a_Collegiate Criteria as the first page of the REPORTS section.  Once you have the page 
selected, click on the new bookmark icon in the bookmark menu. 
12. Type in the name of the heading “REPORTS”. 
13. Drag the REPORTS bookmark to appear above 2a_Collegiate Criteria. Repeat these steps 
for the rest of the bookmark headings: CURRICULUM VITAE, TEACHING, SCHOLARSHIP, 
ARTISTIC PRODUCTION, SERVICE, APPENDICES 
Styling Each Heading. 
14. Select the heading that you want to style and right click on your mouse. 
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