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21
Updated on September 7 2005
DEFINING PDF STYLES – INDESIGN 2.0 MAC OS X
Part 3: Instructions for exporting PDF files from InDesign
To use PDF Style
Coose from menu File>Export
Type in the PDF file name
Select a destination folder
Choose the format as Adobe PDF
Click on the Save button
Select the Style you have created from the Style popup
menu
Click on the Export button
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22
Dialog boxes and output settings are very similar between InDesign CS and CS2. The
following screen shots are from InDesign CS, with exceptions included where CS2 differs.
Although InDesign is capable of exporting PDF files in one step, we recommend the creation
of Postscript files from InDesign and the use of Acrobat Distiller to generate PDF files for the
most successful results and for a chance to view the results of flattening. However, the
following instructions will demonstrate how to create a reusable printer style with all of your
Contact your RR Donnelley division for details.
settings as well as  the 
settings
for
direct
export
of
PDF
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23
DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X
Part 1: Instructions for creating PostScript files in advance of making PDF files
Instructions
Creation of Postscript from InDesign CS
requires three basic steps:
1.  Installation of the Prinergy Refiner PPD to
make it available to InDesign.
2.  Creation of a Print Preset within InDesign
with the correct settings.
3.  Generating Postscript using the
predefined Print Preset.
Install Prinergy Refiner PPD in OS X
Copy the Prinergy Refiner PPD file into
the folder “Library:PPDs:
Contents:Resources:en.lproj”
Create a New Print Preset within
InDesign CS
From within InDesign, select File  Print
Presets  Define…
Click on the New button in the Print
Presets dialog.
Name the Print Preset appropriately to
identify it as producing Postscript for
Prinergy.
Select Postscript File in the Printer pop-up
list.
Select Prinergy Refiner in the PPD pop-up
list.
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24
DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X
Continued
General Settings
• 
Select General from the list of options on
the left and make the following settings:
Copies: 1
Sequence: All Pages (unless generating
single pages for corrections/replacements)
Spreads: disabled
Print Master Pages: disabled
Print Non-printing Objects: disabled
Print Blank Pages
enabled
Setup Settings
• 
Select Setup from the list of options on the
left and make the following settings:
Paper Size: Custom (This permits InDesign
to base the width and height on the defined
document trim size plus bleed and marks.)
Orientation: Portrait
Offset: 0
Gap: 0
Scale should be 100% in width and height
with Constrain Proportions enabled (option
to scale output to fit another trim size should
only be used after testing and confirmation
by the printing division)
Page Position: centered (not upper left as
shown in screen
shot)
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25
DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X
Continued
Marks and Bleed
Select Marks and Bleed from the list of
options on the left and make the following
settings:
Marks: Enable only Crop Marks,
Registration Marks, and Page Information
Type: Default
Weight: .25 pt
Offset: .4167 in
In Bleed and Slug area:
Use Document Bleed Settings: disabled
Bleed on all sides: .125 in
Include Slug Area: disabled
Output
Select Output from the list of options on
the left and make the following settings:
Color: Composite Leave Color Unchanged
(suitable for process color work and for
spot color work)
Trapping: disabled (by default)
Flip: None
Screening: disabled (by default)
Inks: Review list to verify no unintended
colors are included (simply disabling
output of undesired colors could result in
elements missing from final file)
Frequency and Angle: disabled (by
default)
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26
DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X
Continued
Graphics
Select Graphics from the list of options on
the left and make the following settings:
Under Images--
Send Data: All
Under Fonts—Download: Subset
Download PPD Fonts: enabled (not as
shown in screen shot)
Postscript: Level 3
Data Format: Binary
Color Management [CS]
Select Color Management from the list of
options on the left and make the following
settings:
All settings should be disabled by default,
due to the output setting to “leave color
unchanged.” Other settings could result in
final file being translated to an undesirable
color space.
27
DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X
Continued
Color Management [CS2]
Select Color Management from the list of
options on the left and make the following
settings:
Document: Selected (note that it will
display any ICC color profiles that may
already have been selected for this
document).
Options: No Color Management (selecting
otherwise may alter color values based on
specific output profiles selected, and thus
may not render exactly the color values
already proofed).
Advanced
Select Advanced from the list of options
on the left and make the following
settings:
OPI: all disabled
Transparency Flattener: High Resolution
with Ignore Spread Overrides disabled
Summary
Selecting Summary from the list at the left
will present a text recap of the settings
selected in other panes
.
28
USING DEFINED PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X
Create a Postscript File Using Predefined
Print Preset
In the Print dialog box within InDesign,
select Print Preset defined during the
previous steps.
Instead of a Print button, you will now
have a Save button. Save the Postscript
file to the desired location using a naming
convention that will uniquely identify the
title of the publication and the pages
included in the file.
29
DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS X
Part 2: While it is our recommendation to write Postscript from InDesign and use Acrobat Distiller to
create PDFs, these instructions are suitable for creating an Export PDF preset for creating PDFs
directly from InDesign. Where InDesign CS and CS2 differ, alternate screen shots are presented.
Instructions
From the File menu in InDesign, select
PDF Export Presets -> Define. In the
resulting dialog box, click on the “New”
button to begin creating an export preset
(our example here is named
“RRD_PDF_Export.”
General [CS]
In the General pane:
Make sure Spreads is disabled.
Compatibility set to Acrobat 5 (PDF 1.4).
Embed Page Thumbnails enabled.
No other options enabled.
General [CS2]
In the General pane:
Standard: None (PDFs for RR Donnelley
do not necessarily have to be certified to
one of the PDF/X standards.)
Make sure Spreads is disabled.
Compatibility set to Acrobat 5 (PDF 1.4).
Embed Page Thumbnails enabled.
No other options enabled.
30
DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS X
Continued
Compression
In the Compression pane:
Do Not Downsample color images.
Compression for color images set to ZIP.
Image Quality for color images 8-bit.
Do Not Downsample grayscale images.
Compression for grayscale images set to
ZIP.
Image quality for grayscaled images 8-bit.
Do Not Downsample monochrome
images.
Compression for monochrome set to
CCITT Group 4.
Compress Text and Line Art enabled.
Crop Image Data to Frames disabled.
Marks and Bleeds
In the Marks and Bleeds pane:
Enable Crop Marks, Registration Marks,
and Page Information.
Type = Default.
Weight = .25 pt. (NOT .125, as shown in
this screen shot).
Offset = .4167 inch.
Disable Use Document Bleed Settings.
Set the bleed on all sides to .125 inch.
Disable Include Slug Area.
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