HOW TO CREATE A SCANNED DIGITAL SIGNATURE AND INSERT INTO A PDF 
DOCUMENT 
Option I 
Attach your signature as a digital signature 
PHASE I 
CREATE THE SIGNATURE 
1. Sign a piece of paper 
Sign a piece of paper several times and then scan it in. This will give you some options to choose the 
best looking image. Sign with large letters and it looks better when you shrink it down. Preferably use 
a blue gel pen for decent results.  
2. Scan the paper 
Use high resolution (>600 dpi) for best results. Save and then open document with all your 
signatures, select the best one and copy into Microsoft Paint software. 
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3. Resize/Crop down and save 
Crop and/or straighten image by selecting the “Resize & Skew” or “Crop” tool and save the image as 
a .JPG in a secure place. 
PHASE II - AFFIX A DIGITAL SIGNATURE IN A PDF DOCUMENT 
1.  There is a 
Fill & Sign
tab on the right side of the Adobe Acrobat Reader window (while the 
document is open), click on it. Among the options that are displayed, select 
Place Signature.
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2.  The following dialog box will open. 
Click the “Drag New Signature Rectangle …” button and 
then use the mouse to draw a rectangle where you would like your signature to be placed in 
the document. 
3.  The following window will appear. Click on the drop down 
menu to the right of “Appearance” 
and select “Create New Appearance …” 
Please note that you should only check the 
“Lock 
Document a
fter Signing” box when all signatures have been added. 
To change the 
appearance of your signature proceed to step 4 below. 
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4.  Upon clicking, this window will appear. 
5.  To use a picture of your signature (i.e. your electronic signature)
, select the “Imported graphic” 
circle and then click on “File…”
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6. 
After clicking on “File…” this window will open. Click on “Browse…”
7.  Using the same process as in Microsoft Office programs, browse to a saved pdf copy of your 
signature. NOTE: You can make a pdf copy of your signature by making it in Microsoft Paint, 
copying it to Microsoft Word, and then saving as a pdf. 
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8.  Once you have brows
ed back to the pdf that contains your signature, click on “Open” and you 
will be directed to this window. Click on “OK”.
9.  You will be taken back to this window and your signature should be visible for you to preview. 
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10. To remove the information to the right of your signature or name, only select those which you 
desire to be shown.  Click on 
OK
when you are done selecting which text you would like 
shown. 
11. In the window that opens, you will be required to enter the password you set when you created 
your first signature. Secondly, click on the checkbox next 
to “Lock Document After Signing”
once all needed signatures are added. After doing these two things, click on sign. 
12. Specify a name and location to store your completed pdf document, and then click save. 
13. This is how your completed document with signature would look. 
Option II 
Attach your name as a digital signature
1. 
There is a “Fill & Sign” tab on the left side of the Adobe Acrobat Reader window (while the 
document is open), click on it. 
Among the options that are displayed, select “Place Signature.”
2. 
The following dialog box will open. Click the “Drag New Signature Rectangle …” button and 
then use the mouse to draw a rectangle where you would like your signature to be placed. 
3.  The 
following window will appear. Click on the drop down menu to the right of “Appearance” 
and select “Create New Appearance …”
4.  Upon clicking, this window will appear. 
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