separate projects and publish anytime, and projects are merged on the server at run time.
RoboHelp Server is required to generate WebHelp Pro.
uses Adobe Flash
to provide an interactive navigation pane, customizable
navigation controls, Flash animation, streaming video, audio, and graphics. Users need Flash
FlashHelp Pro is used for web-based applications, with features available only in server-based
Help. Authors can work on separate projects and publish anytime, and projects are merged on
the server at run time. RoboHelp Server is required to generate FlashHelp Pro.
Multiscreen HTML5 output lets you deliver a reading experience that is optimized for specific
types of devices. You can add and configure different screen profiles for different sets of devices
and generate Multiscreen HTML5 output for these screen profiles. When users visit the
landing page for the Multiscreen HTML5 output on their devices, they are automatically redi-
rected to content optimized for their device.
Using Responsive HTML5, you can create a single output that is optimized for all your screens.
Responsive HTML5 automatically adjusts to the screen a user is accessing it from and also
adjusts to dynamic screen size changes, such as a flip of orientation or resizing of the browser.
You can also publish Responsive HTML5 output to RoboHelp Server 10.
The eBook layout helps you generate output in EPUB 3 and Kindle Book (MOBI) formats.
Microsoft HTML Help
Microsoft HTML Help is used as application and stand-alone Help for Windows 98 and later,
using Internet Explorer 4.x or later, and provides unique features.
: Due to Microsoft secu-
rity changes, Microsoft HTML Help is now used where the Help has to be run on the users' PC; it
cannot be installed on a server without registry changes. WebHelp and FlashHelp are used where
the Help is to be run from a server. WebHelp and FlashHelp can be run locally, but it is not
XML output exports to Extensible Markup Language (XML) format, used to structure, store,
and send information. XML files use style sheets, as well as handler files. Handler files deter-
mine how RoboHelp imports or generates the XML files, associated style sheets, and related
JavaHelp, from Sun Microsystems™, works with Java applications and is a delivery system, not
an authoring tool. JavaHelp features (TOC, index, searches, controls, global search and replace,
pop-ups) are created automatically, along with HTML features (links, Related Topics buttons,
and image files).
Oracle Help for Java™ is used with applications written in any language. Oracle Help and the
ICE 5 browser provide TOC, index, full-text searches, pop-ups, context sensitivity, and
customizable windows, through the Oracle Help viewer.
RoboHelp enhanced printed documentation provides control over structure, content, and
appearance of printed documents. You can organize the content as needed, format using CSS
or Word template styles, and produce formatted and structured Word documents or PDF files.
The Adobe AIR output type allows you to generate Help in Adobe AIR format. Generate your
content in the cross-platform Adobe AIR Help format that brings a host of enhancements,
such as these:
Easy navigability through breadcrumbs, and more
New templates and skins
A rich branding experience, and the ability to insert corporate logos and an About box in
Rich commenting and auto-updates
Browser-based Help, with both offline and online content.
Ability to add and access RSS feeds
End-user viewer requirements
SP4 or later,
XP SP4 or
later, Windows Vista,
Oracle Help viewer r AIR Help
Mac OS, Linux
iOS, Android (devices)
Create and manage projects
Create a project
1) Do one of the following:
Select File > New Project.
In the Starter pod, click More under Create New.
2) On the New pane in the New Project dialog box, double-click a project type. You can change
the project type after your project is created.
Customize and publish a project in any output. You can modify the window settings for
WebHelp, FlashHelp, and HTML Help outputs.
Create a Help system that you can install locally. The Application Help project has sample
topics with notes on how you can customize and modify the information. For example, you can
create a Help system to document information about a company product.
: By default, the
Application Help does not use master pages or snippets but you can always add them.
Create a project for an electronic handbook, such as an employee handbook for a company.
The e-Handbook project template provides the relevant folders and topics for you to place
Integrate and organize Captivate demos into a project. Using the layout and recommendations
provided, you can create computer-based and web-based training.
Create a knowledgebase that has an interface similar to a wiki page. The knowledgebase project
template contains master pages that you can customize. You can also create self-updating
Web Application Help
Create a Help system that you can publish on a server. The Web Application Help project has
sample topics with notes on creating online Help for a software application.
Create a Help system to outline guidelines for a department in a company. For example, you
can create Help for a human resources department, outlining guidelines on recruitment and
selection, flexible working hours, and so on.
Disaster Recovery Plan
Create a Help system with samples on how to write a disaster recovery plan.
Create an online manual for a company product or software application.
Policies And Procedures
Create a handbook or a document listing policies and procedures specific to an organization.
Customize a Help project template.
3) Specify options in the New Project Wizard dialog box:
RoboHelp stores the project title in a field called Project Title. You can insert the field in
topic contents, snippets, master pages, and screen layouts.
Leave Language as English or select another language to localize the project. Spell
checking, indexing with the Smart Index Wizard, and parts of the user interface are local-
If you select Save As Default, the selected language is used for all new projects.
4) Click Finish.
The first topic opens in the Design Editor on the right. On the left, the Project Manager opens. The
first topic is selected in the HTML Files (Topics) folder.
Create a project by importing documents
1) Do one of the following:
From the Starter pod, select a new project type from the Import list.
Select File > New Project. Click the Import tab and select a new project type.
2) Follow the prompts. The new project opens in RoboHelp.
Create a project using FrameMaker or Word documents
You can create new projects by importing FrameMaker or Word documents. While importing, you
can map the styles of these documents to styles in RoboHelp.
1) Select File > New Project and click Import.
2) Select FrameMaker or Word documents and click OK.
3) Select from .book, .mif, .fm, .bk, and .frm files for FrameMaker and .doc, .docx, .rtf, and .docm
files for Word. You can import multiple FrameMaker or Word documents at the same time.
You can import .book and .bk files one at a time.
: For any FrameMaker format other than MIF, FrameMaker 8 or later is required. If the
correct version is not installed, you cannot import the file.
4) Enter the project title, filename, and location of the project.
5) Click Finish.
A new project wizard prompts you to select options to map the TOC, index, or glossary.
6) Select the required options, and click Next.
7) Click Edit.
8) Select styles to map to the RoboHelp styles.
For information about different conversion options for FrameMaker documents, see Conver-
For information about different conversion options for Word documents, see Converting
Word styles to RoboHelp styles.
9) Click OK.
: If you click Cancel in the wizard, no files are imported and the empty project remains open.
10) Click Finish.
Create a project using a DITA map file
:For expert users only.
Before you import a DITA map file, Java JDK and the DITA Open Toolkit must be installed and
running properly. Experience with DITA and the DITA Open Toolkit is also required.
1) Select File > New Project.
2) Click the Import tab.
3) Select DITA Map File.
4) Click OK.
5) Enter the following information in the New Project wizard:
DITA Map File To Import
Specify path to a valid DITA map file that you want to import and create a project. Click the
Browse button to select the file.
Location Of The Project
Specify path to the location of the new project.
6) Click Next.
7) Specify the input required on the Open DITA Toolkit Processing Options dialog box.
8) Click Finish.
Converting Word styles to RoboHelp styles
Add a RoboHelp project to version control
Save frequently while you work.
To save individual files, click Save in the Quick Access Toolbar.
To save all files, click Save in the Quick Access Toolbar.
By default, RoboHelp saves changes when you close the project. If you prefer, you can disable the
1) From the Tools menu, select Options.
2) Click the General tab.
3) Under Options, deselect Save Without Prompt.
Opening a project
Open a project when starting RoboHelp
1) From the Starter pod listing recently opened projects, click the project name. If you don’t see
the project you want, click Open.
You can use the following controls to locate the project you want to open:
My Places bar
Find documents by using the shortcuts to the left of the Folder and Files list.
The Desktop folder lists all folders on your desktop.
The My Computer folder lists the hard drives configured on your computer.
My RoboHelp Projects
The My RoboHelp Projects folder is the default working folder where RoboHelp stores all proj-
ects. This folder is placed in the My Documents folder when Adobe RoboHelp is installed.
When you start Adobe RoboHelp, projects stored in the My RoboHelp Projects folder are auto-
matically listed in the Starter pod under the Recent Projects list. All RoboHelp projects use the
.xpj filename extension.
Look in list
By default, this list displays the My RoboHelp Projects folder. Alternatively, if you have
accessed other folders, the last folder you accessed, is selected in this list. This list includes the
My Computer, My Network Places, and My Documents folders under the Desktop folder.
Go To Last Folder Visited icon
Displays the last folder you accessed. Click the arrowhead to view a list of the most recent
folders you visited. This icon is disabled if you do not access a folder in the dialog box.
Up one level icon
Enables you to move to the parent folder of the current folder displayed in the Look in list.
Enables you to delete a selected folder or file. The deleted folder or file is sent to the Recycle Bin.
Create New Folder icon
Enables you to create a folder under the parent folder selected in the Look in list.
View Menu icon
The arrowhead enables you to choose the view in which the folder and file list must be
displayed. You can view the folders and files as thumbnails, tiles, icons, a simple list, or a list
with details of the folders or files.
Enables you to delete or rename a folder or file, add a folder or file to the My Places bar, or map
a hard drive to a computer or folder on your network. You can also view properties of a folder
File Name box x Enables you to specify the name of the file to access (to open, to import, and
Files Of Type menu
Enables you to select the type of files to list in the folder and file list.
Open a project after starting RoboHelp
1) Select File > Open Project > Local or Network Path.
The Open Project dialog box appears.
: You can also select the last ten projects opened from the bottom of the File menu.
2) Select RoboHelp HTML Help Project (.xpj) from the Files Of Type menu.
3) Locate the project file, and double-click it.
Upgrading a project
If you open a project created in a previous version of RoboHelp, you are asked whether to convert it
before opening it.
:Make a copy of your project before converting it into the new format.
RoboHelp output search
Pin a project to the list of recently opened projects
By default, the list of recent projects that appears in the Starter pod and in the File menu displays up
to the last ten projects opened. Pin a recently opened project so that it always appears in the recent
projects’ list. The list displays the pinned projects and recently used projects up to the number of
projects set in the Max Projects field.
1) Select File > Options.
2) On the Recent Projects tab, select a project from the Recently Opened Projects list.
3) Click Pin. Click OK.
: Click Unpin to remove a pinned project from the recent projects’ list.
Change project settings
1) Choose Project > File > Project Settings.
2) On the general tab, change settings as needed:
Enter a project title. This title appears in the window bar of the output.
Select a primary layout.
Documents you may be interested
Documents you may be interested