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This document will outline the key features of the schools assessment page. 
UNSW Co-op Program 
Library Annex F21 
UNSW SYDNEY  NSW 2052 
Phone +61 2 9385 5116 
Email cooprog@unsw.edu.au
Web www.co-op.unsw.edu.au
Co-op Online Application System 
Schools Assessment Page (SAP) User Guide 
Last updated: September 2012
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Page | 2 
Table of Contents 
Co-op Online Application System 
Student’s Nomination of SAP contact 
S
TEP 
1.
S
UPPORTING DOCUMENTATION SECTION
S
TEP 
2.
U
PLOAD PHOTO AND 
SAP
NOMINATION
S
TEP 
3.
A
UTOMATIC NOTIFICATION EMAIL SENT TO SCHOOL
Not receiving the notification emails? 6
Careers Adviser’s Homepage to the Schools Assessment List 
Step 1: ATAR estimate and ranking 
11 
Step 2: Comments / Reference section: 
12 
O
PTION 
1:
P
ROVIDE COMMENTS ON THREE AREAS OF THE STUDENT
S ACADEMIC PERFORMANCE AND OTHER 
ATTRIBUTES 
(
CHARACTER LIMITS
)  
12 
O
PTION 
2:
U
PLOAD THE 
S
CHOOL 
R
EFERENCE FOR THIS STUDENT 
(
MAX
.
1MB
PDF FILE ONLY
) ....................... 13 
O
PTION 
3:
C
OPY AND PASTE THE CONTENTS OF THE 
S
CHOOLS 
R
EFERENCE 
(
MAX 
3500
CHARACTERS
) ............ 14 
Step 3: Save and submit schools assessment 
15 
TABLE OF FIGURES 
27 
KEY:
Important message 
Hints and tips 
SAP       Schools Assessment Page 
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Page | 3 
Student’s Nomination of SAP contact 
The SAP contact is usually the schools’ Careers Adviser. It is at the schools’ discretion to decide who they wish 
to manage the completion of the SAPs. Should you wish to split the SAP to be completed by two teachers (eg. 
one completes the ATAR estimate while the other completes the comments/reference section), simply 
nominate one as the main contact (this is who the students will have to nominate in their application). That 
teacher would then need to share the notification email (see Step 3.
) they receive so that the other teacher 
can access the school’s Assessment List.  
Below are steps (including screen shots) of what the student needs to do to nominate the contact for their 
Schools Assessment Page. 
S
TEP 
1.
S
UPPORTING DOCUMENTATION SECTION
Students must go to the "supporting documentation" section. 
Figure 1 – Supporting Documentation  
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Page | 4 
S
TEP 
2.
U
PLOAD PHOTO AND 
SAP
NOMINATION
a) They must first upload a photo before they can nominate a contact.  
[Note: once they have nominated a contact, they will not be able to change their photo.] 
b) If we have the details of the schools’ Careers Adviser, they will automatically appear in the first 
section. If these details are correct, then the student will only need to press the button at the bottom 
of the page.  
c) Otherwise, the students can manually enter the contact details of their nomination in the “alternate” 
section. The email entered her must be the teacher’s details, not the student’s email. (See Step 3
Figure 2 – SAP nomination 
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Page | 5 
S
TEP 
3.
A
UTOMATIC NOTIFICATION EMAIL SENT TO SCHOOL
The system will automatically send a notification email. To the person the student nominated. A unique link is 
given and an account is automatically made for the nominated teacher. Simply click on the “School 
Assessment” link in the email and this will open your Schools Assessment List in an internet browser (see 
Figure 4
). 
If the student changes their nomination, it will override their previous nomination. This means that 
the link given to the previous teacher will either no longer work (see Figure 3
), or if they have other students in 
their list, the student who changed their nomination will no longer appear in their list. 
Figure 3 - Invalid link 
Figure 4 - SAP notification email 
WARNING: This email contains a link to confidential information. 
DO NOT under any circumstances forward or provide the link from this email to a student
. ANY student from your 
school who submits their Schools Assessment to your email address will have their application viewable from this link 
(ie. Instead of providing you with 5 links if you have 5 students applying we provide you only with one). 
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Page | 6 
Not receiving the notification emails?  
If you become aware of students who are not showing in your Schools Assessment list and they have advised 
that they have completed the above steps, please send through their names and we will investigate from this 
end. 
You may also like to: 
- Check your “junk mail” 
- Add cooprog@unsw.edu.au
in your safe senders list 
- Verify the email the student used to nominate you. 
If you still experience difficulties, please contact the Co-op Office
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Page | 7 
Careers Adviser’s Homepage to the Schools Assessment List 
Preview Application 
You can choose to preview the student’s Co-op application. It’s at the School’s discretion as to whether it is their policy to 
view complete (ie submitted) applications before submitting the SAP. The application will clearly have a watermark 
(“DRAFT” in red text) if it has not
yet been submitted. This is also identified in Step 3
of the SAP.  
Press the PDF icon to load the student’s application in a new window of your internet browser. (See Appendix 1
for a 
sample application.) You can choose to save this for your records/reference; however, you will always be able to click on 
this link and view their application even after you submit the SAP and/or after the student has submitted their 
application.  
Figure 5 – Press the “PDF” symbol 
to preview the application. 
Page | 8 
Preview your SAP 
You can preview what the SAP will look like by clicking on the PDF icon. The SAP will load in a new window of your 
internet browser. (See Figure 8
for a sample.) You cannot
make changes when previewing the SAP here. (Use the “Write 
Assessment” button to edit the assessment. See next step
.) 
Figure 6 – Press the “PDF” symbol 
to preview the SAP. 
Page | 9 
Completing the SAP 
When you press “Write Assessment (See Figure 7
) the student’s SAP will open in a new window of your 
browser for you to edit/complete.  
Figure 7 – Editing the SAP 
Page | 10 
Figure 8 – School Assessment Page opens in a new browser. 
There are three steps to completing the assessment.  
 Checklist/Summary
 Step 1: ATAR estimate and/or ranking entered 
 Step 2: Comments/reference entered or uploaded 
 Step 3: Indicate if you have viewed the Submitted application of the student 
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