c# display pdf in browser : Add contents page to pdf Library SDK API .net asp.net wpf sharepoint PurchaserGuide7-part343

TxSmartBuy.com 
71 
Requisition Hold 
Notes / Comments:
• Some requisitions may contain items which will put the entire order on hold (in particular, 
non-primary vendor fleet vehicle purchases, and mail equipment purchased for use in Travis 
County). 
• Purchasers may contact the TPASS Requisition Approver to inquire further or provide more 
details about their order (click on the txsmartbuyapproval@cpa.state.tx.us
hyperlink, which 
prompts the e-mail address in a new Outlook message). 
• Purchasers can also provide more details about their order by copy/pasting 
http://www.window.state.tx.us/procurement/tools/proc_forms/index.html into a new browser 
window. 
• TPASS Requisition Approvers will receive automatic e-mails requesting them to complete 
the approval process. 
• If approved, the purchaser and suppliers will receive PO and requisition e-mails as usual. 
• If rejected, the purchaser will be notified of the rejection via e-mail. 
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TxSmartBuy.com 
72 
• Upon rejection, the purchaser can choose to go through the shopping process again, leaving 
out the item (s) which caused the hold (item hold status can be identified through notes sent 
by the requisition approver, in the item description box, or by the item status flag at the 
checkout level). Please note that purchasers will not be able to invoke a rejected PO and re-
use it. 
Final PO Submission 
Notes / Comments:
• When the purchaser reaches the final step in submitting a purchase order, an electronic copy 
(PDF format) of the PO will be generated and sent to the contractor.  A PO PDF copy will 
also be emailed to purchaser. 
• Since the PO is sent electronically, the purchaser should use caution when placing an order. 
If they need to change or cancel the order, the contractor may have already filled it. 
Order Confirmation (PO Number) 
Notes / Comments:
• Note that the system does not currently track order status or confirm orders. 
• Purchasers should follow the same steps that they currently do to check on an order (namely, 
to contact the contractor directly). 
• Purchasers are encouraged to locate and note the PO number as the tracking number for the 
order.  This should be noted in the purchaser’s internal financial system so that when the 
order and invoice are received, a match of the PO numbers can be done. 
• Also, PO numbers can be useful for purchasers to reference in the future (to see specific 
items on the PO, etc). 
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TxSmartBuy.com 
73 
Viewing a Purchase Order (Sent to 
Contractor) 
Notes / Comments:
• This function requires the Java Runtime Environment (JRE) plug-in to be installed on the 
purchaser’s machine; the purchaser will be prompted to install this if it is not resident on the 
machine.  For further assistance or information, please contact TPASS at 
txsmartbuy@cpa.state.tx.us
• Purchasers may wish to view or print the original purchase order that is sent electronically to 
a contractor. 
• For additional information on querying all POs for an agency or cooperative purchasing 
member, please see the “Querying Purchase Orders by Purchasing Entity”. 
• Reference: JRE installation instructions. 
Procedure:
Step 1:  To view a purchase order sent to contractor, first note the PO number from the 
Requisitions screen. 
Step 2:  Browse to the initial Oracle screen by clicking the Home link. 
Step 3:  Click the Purchase Order Summary link 
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TxSmartBuy.com 
74 
Step 4:  Enter the PO number in the Number field and click Find.  Note: You may also query 
based on a purchaser’s name (“Buyer” field), a contractor (“Supplier” field), or other fields that 
are available. 
• PO will display in grid highlighted in blue. 
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TxSmartBuy.com 
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Step 5:  From top menu bar click Inquire>View Document. 
• A new window will open with the PDF of the PO that was sent to contractor.  You may print 
by File>Print if desired. 
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TxSmartBuy.com 
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Step 6:  To exit, click the “X” in upper right hand corner of the Oracle form.  Repeat as 
necessary and click OK to exit Oracle Applications. 
Viewing Purchase Order Attachments 
Notes / Comments:
• There are two ways to open and view Purchase Order attachments. This can be done from 
either the Requisition window or from Oracle Forms.  
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TxSmartBuy.com 
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View Attachments from Requisitions Screen 
Step 1:  To view attachment for a Purchase Order begin by selecting the requisitions tab from the 
main screen. 
Step 2: Next select the Requisition for the Purchase Order number you wish to view attachments 
and select the PO number, or if the requisition only has one PO number, select the PO number 
directly.  
Step 3: On the PO screen, an attachments icon will display in the Attachments column for the 
line items that have attachments associated. 
Note: If a PO has a header attachment, this attachment will appear at each line item.   
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Step 4: To view the attachment, click on the attachment icon and the system will display the 
attachment information and links to view the attachment. From here you can then click on the 
file name and view the attachment.  
View Attachments from ORACLE Forms 
Step 1: Begin by searching for the PO number you wish to view attachments. 
TxSmartBuy.com 
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Step 2: Next on the search results screen, select to open to PO.  
Step 3: Once the PO is opened, click within the line item you wish to view attachments, then 
click on View menu and select Attachments.  
Note: Header attachments are available at every line item level.  
TxSmartBuy.com 
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Step 4: The system will then display the Header attachments (if applicable) and the line item 
level attachments for the PO line selected.  
Step 5: To view the attachment, click within the line and select open document. The system will 
then open the attachment in the correct format (word document, Excel spreadsheet, etc.). 
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