Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
261
Competencies
Competency
A competency is used to gather proficiency level and years of experience of a candidate in order to find
the best candidate for a job.
Competencies are supplied with the system and are available in the Competency Library.
Competencies available in the Competency Library can then be added in the Prescreening section of a
requisition file. A user type permission grants users access to the Competency Library as well as to the
actions that can be performed on Competencies in the requisition file Prescreening section and in the
Competency Library.
Competencies are not written as a question. Examples of competencies could be “Human resource
planning”, “Develop, implement and evaluate human resources policies and procedures”.
There are three types of competencies:
• Simple competency: A simple competency allows you to identify if the competency is required or
an asset and to specify the weight of the competency. In career sections, when candidates assess
their competencies in a prescribing questionnaire, they are presented with a question and a choice
of competencies to select (check boxes).
• Detailed competency: A detailed competency allows you to identify if the competency is
required or an asset, to specify the weight of the competency and to indicate the proficiency and
experience level. In career sections, when candidates assess their competencies in a prescreening
questionnaire, they are presented with lists for each competency they have to assess.
• Simple and detailed competency: In career sections, candidates will have the choice of using the
simple competency or to use the lists to provide more information on specific competencies.
A competency can be visible to internal candidates, external candidates or all candidates.
A competency can be associated to locations and job fields.
• If a competency is not associated to any location or job field, the competency will be available to
users when adding competencies to a requisition.
• If a competency is associated to all locations and/or to all job fields, the competency will be
available to users when adding competencies to a requisition only if the In Model option is selected.
• If a competency is associated to specific locations and/or job fields, the competency will be
available to users when adding competencies to a requisition if the In Model option is selected and
if the competency matches the locations or job fields of the requisition.
When associating a competency to locations or job fields, the competency can be made available in a
profile or in a model:
• If a competency is tagged “In profile”, the competency will be available to users who create a
candidate file, and to candidates who are entering their profile in a career section. Competencies
made available will be sorted to match the location and job field preferences defined by the
candidate.
• If a competency is tagged “In model”, the competency will be available to users who complete
the Prescreening section of a requisition. Competencies will be grouped in a model based on the
location and job field of the requisition.
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Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
262
Competency Assessment
The competency assessment score consists of three parts: Proficiency/Last Used basic score,
Proficiency/ Experience Rectifier and Interest Weight. The competency score is the sum of the basic
score and rectification value, multiplied by the interest weight. The maximum result is 100.
Three formats of competencies assessment are available:
• Detailed competencies Assessment (DSA): allows candidates to assess their competencies by
selecting—from lists—the appropriate level of experience, proficiency, last used, and interest. The
process is repeated for each competency.
• Simple competencies Assessment (SSA): is a simplified DSA format. It allows candidates to assess
their competencies by selecting—using check boxes—the competencies for which they possess a
certain level of proficiency and experience.
• Detailed and Simple competencies Assessment (DSA/SSA): uses both lists and check boxes to
allow candidates to assess their competencies.
The available format depends on the permission enabled by your system administrator.
The Proficiency and Experience level default value is Intermediate 1-3 years. To modify the default
value, select the Modify the minimum requirements of proficiency and experience option on the
Prescreening section of the requisition.
The Proficiency/Last Used basic score is the basic score attributed to a competency. It is based on a
candidate’s level of proficiency and the last time the competency was used.
Proficiency
Never
Current
Last Year
1-3 years ago
3-4 years ago
5+ years ago
None
0
0
0
0
0
0
Beginner
5
25
20
15
10
5
Intermediate
10
50
40
30
25
20
Advanced
20
80
70
60
50
40
Expert
30
100
90
80
70
60
The score from the Proficiency/Last Used basic score table is rectified by the candidate‘s declared
experience as per the following table. The negative numbers represent off-limit answers and could be
considered invalid.
Proficiency
None
-1 year
1-3 years
3-4 years
5+ year
None
0
+5
+10
+15
+20
Beginner
0
+5
+10
+15
+20
Intermediate
-10
0
+5
+10
+15
Advanced
-20
-10
0
+5
+10
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Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
263
Proficiency
None
-1 year
1-3 years
3-4 years
5+ year
Expert
-30
-20
-10
0
+5
Competency assessment should attribute a higher score to a candidate who is a passionate beginner
than to a bored expert. Therefore, the following scaling factor is applied to the score calculated so far.
Interest
Weight
Description
None
0.5
divide by 2
Low
0.5
divide by 2
Medium
1
current score
High
1.5
+25%
Competency Assessment Definitions
Proficiency Level
None
Candidates have no experience or training regarding the competency.
Beginner
Candidates have received basic training and can perform the
competency with some assistance. They received classroom or field
training, either as an apprentice or through an internship.
Intermediate
Candidates have completed at least one successful experience. Help
from an expert may be required occasionally, but candidates can usually
perform the competency themselves.
Advanced
Candidates can perform the competency without any assistance. They
are recognized within their company as “the people to ask” regarding
the competency. They might be known in the industry as a specialist.
They have extensive experience and could teach the subject if they had
teaching competencies.
Expert
Candidates can answer all questions about the competency and
industry-related questions. They have contributed to developing,
defining, or improving the competency. They have published a paper on
the subject and advanced people actively seek their advice. They are
often offered jobs.
Experience Level
None
Candidates have no experience or training regarding the competency.
Less than 1 year
Candidates possess between 1 and 11 months of work experience
during which they had to perform the competency.
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Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
264
1 to 3 years
Candidates possess between 12 and 35 months of work experience
during which they had to perform the competency.
3 to 5 years
Candidates possess between 36 and 59 months of work experience
during which they had to perform the competency.
5 years +
Candidates possess 60 months or more of work experience during
which they had to perform the competency.
Last Used Level
None
Candidates have never performed the competency.
Current
Candidates perform the competency as part of their current employment.
Last Year
Candidates successfully performed the competency within the last 11
months.
1 to 3 years ago
Candidates successfully performed the competency between 12 and 35
months ago.
3 to 5 years ago
Candidates successfully performed the competency between 36 and 59
months ago.
Interest Level
None
Candidates have absolutely no interest in performing or learning the
competency.
Low
Candidates have a lot of experience and key knowledge regarding the
competency but have little interest in performing the competency often.
Medium
Candidates would be willing to perform the competency daily in their job.
High
Candidates have a high interest in jobs that require them to perform the
competency. Performing the competency is a high source of motivation.
They are willing to participate in improving how the competency is
performed at the company.
Creating a Competency
Competencies are supplied with the system, they cannot be created by a user or a system
administrator. Contact Taleo Support for more information.
Editing a Competency
Prerequisite
A user type permission grants users access to this feature.
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Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
265
Recruiting > Libraries > Competencies
Steps
1. Click on a competency.
2. Click Edit.
3. Make modifications.
4. Click Save and Close.
Result
The visibility of the competency as well as the locations and job fields associated to the competency
reflect changes.
Associating a Competency to a Location
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Steps
1. Click on a competency.
2. Click Edit.
3. In the Locations section, specify if you want to associate the competency to all locations or to
specific locations.
If you associate the competency to specific locations, click Modify, select a location in the
Location selector, then click Save.
4. Click Save and Close.
Result
The competency can be added in a requisition if the competency matches the location of the
requisition
Associating a Competency to a Job Field
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Steps
1. Click on a competency.
2. Click Edit.
3. In the Job Fields section, specify if you want to associate the competency to all job fields or to
specific job fields.
If you associate the competency to specific job fields, click Modify, select a job field in the Job
Field selector, then click Save.
4. Click Save and Close.
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Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
266
Result
The competency can be added in the requisition if the competency matches the job field of the
requisition
Dissociating a Competency from a Location
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Steps
1. Click on a competency.
2. Click Edit.
3. In the Associated Structure section, clear the Location check boxes.
4. Click Save and Close.
Result
A competency which is not associated to any location remains in the Competency Library but can
only be added manually to a requisition.
Dissociating a Competency From a Job Field
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Steps
1. Click on a competency.
2. Click Edit.
3. In the Associated Structure section, clear the Job Fields check boxes.
4. Click Save and Close.
Result
A competency which is not associated to any location remains in the Competency Library but can
only be added manually to a requisition.
Adding a Competency to the Job Field or Location Structure
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Steps
1. Click on the Job Field or Location tab in the left pane.
2. Click Add Competency...
Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
267
3. Click Select next to the desired competency.
4. Click Done.
Result
The user adding a competency to a requisition will be presented with a selector window containing
competencies matching the Organization-Location-Job Field structure of the requisition.
Removing a Competency from the Job Field or Location Structure
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Steps
1. Click on the Job Field or Location tab in the left pane.
2. Select a competency.
3. Click Remove Competency.
Result
By removing a competency from the Location and/or Job Field structure, the user adding a
competency to a requisition will be presented with a selector window containing this competency
regardless of the requisition Organization-Location-Job Field structure. Note that the selector
window presents competencies matching the Organization-Location-Job Field structure of the
requisition or any competencies that is not associated to any Organization-Location-Job Field.
Adding a Competency to the Profile
Prerequisite
A user type permission grants users access to this feature.
Taleo Recruiting > Libraries > Competencies
Steps
1. Click on the Job Field or Location tab in the left pane.
2. Select a competency.
3. In the More Actions list, click Add to Profile.
Result
In the Competency Library list, a checkmark appears in the In Profile column, next to the
competency. The competency is available to another user creating a candidate file and to a
candidate entering a profile in a career section.
Removing a Competency from the Profile
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
268
Steps
1. Click on the Job Field or Location tab in the left pane.
2. Select a competency.
3. In the More Actions list, click Remove from Profile.
Result
In the Competency Library list, a check mark no longer appears in the In Profile column, next to the
competency. The competency is no longer available to another user creating a candidate file and to
a candidate completing a profile in a career section.
Adding a Competency to the Model
Prerequisite
A user type permission grants users access to this feature.
Recruiting > Libraries > Competencies
Steps
1. Click on the Job Field or Location tab in the left pane.
2. Select a competency.
3. In the More Actions list, click Add to Prescreening Model.
Result
In the Competency Library list, a check mark appears in the In Model column, next to the
competency. The competency is available to another user completing the Prescreening section of a
requisition.
Viewing a Competency in Another Language
Prerequisite
A user type permission grants users access to this feature.
The 
icon must be displayed next to the competency in the competencies list.
Recruiting > Libraries > Competencies
Steps
1. Click on a competency.
2. Select a language from the Activated Languages list.
Result
The competency is displayed in the selected language.
Changing the Visibility of a Competency
Prerequisite
A user type permission grants users access to this feature
Question and Competency Libraries
Competencies
User Guide
Taleo Recruiting FP12A
269
Recruiting > Libraries > Competencies
Steps
1. Click on a competency.
2. Click Edit.
3. In the Competency Properties section, select the visibility from the Visible by drop down list.
4. Click Save.
Result
The selected competency will be visible to internal, external or all candidates according to the
selected visibility.
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