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TeleForm 10.2 
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Contents 
TeleForm Bookings .................................................................................................................. 5
 
TeleForm System Overview ..................................................................................................... 7
 
TeleForm Designer ................................................................................................................... 9
 
Create a Template .............................................................................................................. 10
 
Save a Template ................................................................................................................. 13
 
Adding pages for multi-page forms ..................................................................................... 14
 
Changing location of Form ID ............................................................................................. 15
 
Adding fields, shapes, images and text to your form .......................................................... 16
 
Fields ............................................................................................................................... 16
 
Shapes ............................................................................................................................ 16
 
Images ............................................................................................................................ 17
 
Text ................................................................................................................................. 18
 
Snap to grid ..................................................................................................................... 18
 
Selecting and aligning objects ......................................................................................... 19
 
Copy/Paste ...................................................................................................................... 20
 
Changing Object Properties ............................................................................................ 20
 
Fields in detail ..................................................................................................................... 21
 
Constrained Print Field .................................................................................................... 21
 
Comb Field ...................................................................................................................... 27
 
Date Field ........................................................................................................................ 28
 
Choice Field .................................................................................................................... 29
 
Image Zone ..................................................................................................................... 36
 
Literal Image Zone .......................................................................................................... 39
 
Signature Field ................................................................................................................ 39
 
Entry Field ....................................................................................................................... 41
 
Capture Zone .................................................................................................................. 42
 
Capture Zone with Choice List ........................................................................................ 44
 
Explicit ID and Exclude Zone .......................................................................................... 48
 
Form Attributes ................................................................................................................... 49
 
Page Links .......................................................................................................................... 51
 
Export version number at date ............................................................................................ 55
 
Organising your fields: Field and Tab Order ....................................................................... 56
 
Auto Export ......................................................................................................................... 58
 
Exporting PDF of Questionnaire ..................................................................................... 62
 
Running Spell Check .......................................................................................................... 65
 
Activating a form ................................................................................................................. 67
 
Creating a PDF of your form ............................................................................................... 69
 
Batch Processing and Job Configuration ............................................................................ 70
 
Batch Processing ............................................................................................................ 70
 
Job Configuration ............................................................................................................ 70
 
Delete a Template .............................................................................................................. 76
 
TeleForm Scan Station ........................................................................................................... 78
 
TeleForm Verifier .................................................................................................................... 85
 
Testing a Form Template ....................................................................................................... 91
 
Advanced TeleForm Functions .............................................................................................. 93
 
Metadata Extraction Tool ................................................................................................ 94
 
Auto Export to SQL Server .............................................................................................. 95
 
AutoMerge Publisher ....................................................................................................... 96
 
NonForm Data Entry ....................................................................................................... 98
 
Fixing Export Problems ................................................................................................... 99
 
How to print two A5 landscape pages onto a single A4 page ....................................... 100
 
Recommended Operating Procedures ................................................................................. 101
 
Examples of Cover Page .................................................................................................. 103
 
Exporting and Importing Templates .................................................................................. 106
 
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TeleForm Bookings 
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TeleForm is made up of several applications. The number of licences MCRI has purchased 
for each application is as follows: 
Application 
Number of licences 
Designer 
Scan Station 
Reader 
Verifier 
Auto Merge Publisher 
Due to the increasing demand for TeleForm, it is necessary to making a booking for the 
application(s) you require. Bookings can be made via the MCRI Intranet 
Click on Quick Links > MCRI Room and Resource Booking 
Click on TeleForm Computers
When making a booking, consider whether you will be designing a template only, or scanning 
and verifying as well. There are four workstations to choose from: CEBU with scanner, CEBU 
without scanner, CCCH with scanner, CCCH without scanner. 
NOTE: TeleForm Reader is located on the server and does not need to be booked.
TeleForm System 
Overview 
TeleForm is used to replace manual data entry with the automated processing of forms and 
documents.  At its core it is made up of for four main Applications: 
TeleForm Designer 
TeleForm Scan Station 
TeleForm Reader 
TeleForm Verifier 
TeleForm Designer 
The following are some of the functions performed in TeleForm Designer: 
forms are created and edited 
form attributes and export options are set 
data validation options are defined 
forms are printed 
NOTE: In TeleForm Designer we do not design forms per se because a form is something 
that can be filled out, or have the questions on the form answered. We are not building 
something that a person could fill out or answer questions on in the Designer. We are in fact 
building or designing the Form Template. A template is the electronic master copy used by 
TeleForm to identify returned forms for processing and to determine where on the form each 
field is located and how it should be processed. The words “form” and “template” are used 
interchangeably. 
TeleForm Scan Station 
Scan Stations are used to read and input data into the system from various configured 
scanners or directories.  
TeleForm Reader 
TeleForm Reader identifies and evaluates image files by comparing them to templates 
created in Designer. Image preprocessing and orientation, form and document recognition, 
classification and data extraction are all done by the Reader. There is not much to do inside 
the Reader application yet without this critical component none of the core functionality would 
happen. It must be running while scanning data into the system. TeleForm Reader is housed 
on the MCRI server and runs automatically. The application does not need to be manually 
opened and closed. 
TeleForm Verifier 
This is the data validation and verification front end to the system. TeleForm Verifier is used 
for each part of the form correction and data validation process. 
TeleForm Process 
AutoMerge Publisher 
AutoMerge Publisher (AMP) is an application in TeleForm that provides a method to merge 
data onto a form and send it to a user/respondent. This merged form can then be sent via 
mail, fax or email to the user/respondent. 
Design 
form 
Distribute 
form 
Respondent 
fills in and 
returns form 
Scan form 
(Reader must 
be running) 
Review and 
correct data 
via Verifier 
Data is 
exported 
TeleForm Designer 
10 
Create a Template 
To create a template, click the Templates toolbar button 
OR 
File -> New 
The Create a new template dialogue box will appear. 
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