9. FINAL STEPS AND OPTIONS
After the action letter and reviews are sent, the manuscript status changes to either
“Tentatively Accepted, Pending Forms,” “Rejected,” or “Awaiting Author Revision.”
If the manuscript is accepted, the author will need to complete the APA’s copyright
transfer form, provide full disclosure of any conflict of interest, and certify compliance
with APA ethical principles. These forms need to be received in hardcopy. Links to
blank copies of these documents are automatically inserted, along with the journal
editor’s address, at the bottom of acceptance letters. When a manuscript is accepted, the
author is expected to submit another copy of the manuscript on a diskette. When all of
these pieces are in place, the manuscript is transmitted to the Production Back Office
using the Manuscript Transmittal Form option on the manuscript's information page.
Detailed instructions can be found at
Lastly, MEs create proposed tables of content using their OtherÆTable of
ContentsÆAssemble New Table of Contents menu option.
10. File Formats: PDF versus RTF
Portable Document Format (PDF) and Rich Text Format (RTF) are both highly
functional, popular, and at times ardently advocated, file type formats. The JBO
supports these formats as well as many others. The JBO user guide encourages editors
to instruct authors to compose and submit their manuscripts in RTF. However, the final
decision regarding the manuscript submission instructions and formats accepted rests
with each journal’s editor. What follows is a summary of the advantages and
disadvantages of each format, and the reasons for the JBO developer’s preference for
Both formats are very cross-operating system compatible, with PDF having an edge.
PDF also prints out more reliably than RTF, given the user has downloaded the most
current version of the free Acrobat Reader software.
RTF is the most cross-word processing software compatible format currently available.
It has superior online readability when compared to PDF, as PDF usually scrolls in a
choppy manner. Furthermore, the user has the ability to modify and insert notes
electronically into RTF documents. To do so with PDF files requires one to own the full
version of Adobe Acrobat, and to know how to use it fairly well. This also presents a
problem when authors’ names need to be removed from a manuscript.
RTF documents usually print out well regardless of the word processing software used
to create it, especially when they are created in (and not just converted to) RTF. The
creation of PDF files by authors requires the full version of Acrobat, or one of a few
other specialized tools to create PDFs. Conversion to PDF from a “pure” RTF
document is fairly easily done with Acrobat as well. This allows one, in many cases, to
have the option of creating a PDF from an RTF document. However, the reverse is
difficult if not impossible in a manner that maintains the content and structure of the
source document. The adherence of authors to the guidelines presented in the APA