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Chapter3:ManagingTextDocumentsWithWriter
UsingAutoText
WritercontainsanAutoTextfunctionwhichhelpsuserstouseshortcutsand
abbreviationstoaddexpandedwordstoletters,faxesoranyotherOpenOffice.org
documents.
ToinsertAutoTextdothefollowing:
EntertheshortcutforanAutoTextitemandpresstheF3key.
ThereisasetofpredefinedAutoTextblocksalreadyinexistence.Forexample,enterDT
andpresstheF3keytoinsertadummytextwhichcanbeusedtocheckthelookofapage
filledwithtext(andotherobjects).LikewiseenteringFNandpressingF3willinsertan
OpenOffice.orgMathformulathatissequentiallynumberedattherightpagemargin.
ChooseEdit>AutoText.
TheAutoTextdialoguecontainsanumberofAutoTexts.Ascanbeseen,AutoTextscan
evencontaingraphicsandtables.
Long­clickontheEditAutoTexticonontheInserttoolbarandselectanAutoTextcategory
asshownbelow:
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Chapter3:ManagingTextDocumentsWithWriter
UsetheleftmousebuttontoselecttheAutoTextforinsertion.Uponreleasingthemouse
button,thetextisinsertedinthetextatthecursorposition..
Note:UsetheAutoCompletefunctioninasimilarmanner.DirectionsfordoingthisfunctionarefoundinHelp.
DefiningAutoText
Writethedesiredtext.Itmaycontainformattingandembeddedgraphics.Selectthetext.
NowselectEdit>AutoText.Inthelargelistbox,selectthecategory(e.g.'default'),assigna
nameforthenewtextcomponentinthetextboxandcorrecttheabbreviationifnecessary.
NowsavethetextcomponentviaAutoText>Newandclosethedialogue.
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Chapter3:ManagingTextDocumentsWithWriter
UsingAutoTextinNetworks
MultipleAutoTextlistscanbeused.AnexamplewouldbeinatypicalOpenOffice.org
networkinstallation:
Aread­onlycompanywideAutoTextlistmightbelocatedontheserverandauser­defined
AutoTextlistlocatedinauser'sindividualworkarea.Bothcanbereadandusedwhile
typing.
ChooseTools>Options­OpenOffice.org>Paths.
Double­clickAutoText.Twopathsareenteredhere.Thefirstpathwilltaketheselected
AutoTextlistfromtheserverinstallationwhilethesecondpathtakestheAutoTextlist
fromtheuserworkarea.WhentwoAutoTextlistsfromthedifferentlocationshavethe
samename,OpenOffice.orgusestheonefromtheuserlocation.
PrintingAutoTexts
ToprintalistofallAutoTexts,runtheAutoTextmacrofromtheOpenOffice.orgBasic
Gimmickslibrary.ThismacrolistsallAutoTextnamesandshortcutsinanewtext
document.
1. SelectTools>Macros>RunMacro.
2. Double­clickOpenOffice.orgMacrosandthendouble­clickGimmicksintheexpanded
lefthandlist.
3. SelectAutoTextinthenewlyexpandedlist.
4. ClickRun.
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Chapter3:ManagingTextDocumentsWithWriter
AutoTextWithAutoComplete
ToenableAutoCompletionofselectionsintheAutoTextdialogue,checkDisplayremainder
ofnameassuggestionwhiletyping.
Sowhiletyping,enterawordinthetextthatexistsasanAutoTextname,thissequenceis
recognizedafterthethirdmatchingletteristypedandaHelptipappearscontainingthe
wholenameoftheAutoTextentry.Iftheofferingisacceptable,pressEntertoinsertthe
AutoText.
Note:HelptipsometimecontainseveralAutoTextnamesthatbeginthesameway,use
Ctrl­Tab
toscroll
forwardsand
Shift­Ctrl­Tab
toscrollbackwardsthroughthelisttoselectthetextwanted.
ExceptionsinAutoCorrect
ShouldAutoCorrectcorrectawordthatisenteredbutthiscorrectionisnotwanted,restore
theoriginalwordbyusingtheUndofunction.Thisactionwillalsoaddthewordtothelistof
exceptionsinAutoCorrectprovingthatAutoIncludeischeckedintheAutoCorrect
dialogue.(Bydefaultitischecked.)
Example
Bydefault,AutoCorrectautomaticallycorrectstwocapitalsatthestartofaword.However,
inthecaseofproductnamesandothersimilartexts,twoinitialcapitalsmayexactlywhatis
needed.
Supposethere'sanewproductcalled“ESt”.Undernormalsettings,AutoCorrect
automaticallychangesthisto“Est”;however,bypressingtheCtrl­Zkeysequencethe
automaticreplacementisreversed(Undo)andtheword“ESt”isautomaticallyaddedtothe
listofexceptionsintheAutoCorrectdialogue.
Note:SeealsothefunctionsforautomaticnumberingofheadingsinHelp.
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Chapter3:ManagingTextDocumentsWithWriter
TextFrames
Makingtextlookasgoodasitasreadsislikelysomethingdesired.Toachievethis,userscan
customizeitsappearanceformaximumimpact.
Inserting,EditingandLinkingTextFrames
Atextframeisaboundedareathatcancontaintext,graphicsandotherobjectsandbeplaced
anywhereonapage;forexample,tomakecolumnsforanewsletter.
Linkingthecontentofaframetoanother,let'sthetextflowbackwardandforwardbetween
them.
Clicktheedgeofanytextframetoselectitandeighthandlesappear,fourofwhichare
locatedinthecornersandoneinthemiddleofeachside.
InsertingTextFrames
Existingtextintoamaybeputintoaframeoranemptyframeopenedintowhichtextcanbe
addedlater.Followingthesestepstocreateaframe.Ifusingexistingtext,highlightthetext
fortheframethenproceedasshownbelow:
1. Long­clicktheInserticonontheToolstoolbarandopenitsfloatingtoolbar.
2. OntheInsertfloatingtoolbar,pressthemousebuttonontheInsertframemanuallyicon
toopenthecolumnpreview.
3. Inthepreviewmovethemousepointtoselectthedesirednumberofcolumns.
4. Withthecrosshaircursor,createaselectionframetodefinethenewlocationandareafor
theparagraph.PresstheEscapekeytocancelframeformation.
Anytextthatwashighlightedisnowautomaticallydeletedfromthenormal,continuoustext
andinsertedintothetextframe.
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InsertFrameManually
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Chapter3:ManagingTextDocumentsWithWriter
EditingTextFrames
Selectatextframebyclickingononeofitsedges.Onceselected,ausercandraganddropto
changeitspositionbygrabbinganedgeandthusmovethewholeframe.Ifonedoesthesame
actionusingoneofthehandles,thesizeoftheframechanges.So,draggingahandleonone
ofthesidesenlargesorcompressesthetextframeinonedirectiononly,whereasdragginga
cornerhandleenlargesorreducesitintwodimensions.
Rightclickingwithinaselectedframepopupsthecontextmenu.Thoptionsinthismenu
allowonetomakefurtheradjustments.
Asseenintheabovegraphic,anumberofselectionscanbemade.Forexample,choose
Alignmentwhichpositionstheframerelativetootherframes,drawingobjects,graphicset
cetera.UsetheWrapsubmenutochooseifnormaltextshouldwraparoundtheframe,wrap
ononeofthesidesornotwrapatall.SelectingFrameinthecontextmenuisthesameas
choosingFormat>Framefromthemenubarandopensadialoguethatgivesaccessto
managingallpropertiesoftheframe.
Thecontentsandfunctionsavailablefrouseintextframesarethesameasintextdocuments
andcancontainpictures,multiplecolumns,tables,drawingsetcetera.
LinkingTextFrames
Severaltextframesmaybelinkedtoeachother“overdifferentpagesofadocument.Thetext
“automaticallyflowsfromonetothenext.
1.Inordertocreatealink,clicktheedgeoftheframetobelinked.Eighthandlesappear
aroundtheedges.
2.ClicktheLinkiconontheobjectbar.
3.Clicktheframethatistobelinked.
Whenalinkedframeisselected,anyexistinglinksareindicatedbyaconnectingline.
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Chapter3:ManagingTextDocumentsWithWriter
Note:Theheightofaframethatislinkedwithasubsequentframeisautomaticallyfixed.Theheightisnolonger
automaticallyadaptedtothecontentoftheframe.Onlytheheightofthelastframeofachaincanbeadaptedtothe
textcontent.
ClicktheLinkoftheobjectbarwhenaframeisselectedandthecursorchanges.Thecursor
candisplayasonoftwoicons:achainwithanarrowwhentwoframescanbelinkedby
clicking,orachainwithastopsignwhenlinkingisnotpossiblewherethecursoris
positioned.Anoteisdisplayedinthestatusbarineachcase,forexample,whylinkingis
possibleornotpossible.
Note:Linkingisonlypossiblefromoneframetothenext.Thatmeansthataframethatisalready
linkedtoaframecannotbelinkedtoanotherframewhichfollows.Therefore,thelinkiconcannotbe
activatedifaframealreadyhasanextlink.Also,twoframescanonlybeunlinkedwiththeUnlinkFramesicon
fromthefirstframe.
Linkingofframescannothappenunderthefollowingconditions:
Thetargetisnotempty.Automaticallycaptionedframesarenotconsideredemptyand,
thus,cannotbethetargetofalink.
Thetargetalreadyhasapreviouslink.
Sourceandtargetareindifferentsections.Forexample,oneframeisinaheaderandthe
otherframeisinafooter.
Thesourcealreadyhasanextlink.
Sourceandtargetarethesame.
Closedchainsorchainsfromtheinsideoutorfromtheoutsideinarealsonotpermissible.
Thelatteristhecaseifaframeisinsertedintoanotherframeandthesemustbelinked
witheachother.
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Chapter3:ManagingTextDocumentsWithWriter
UsingTextAnimation
Writer'sTextAnimationfeatureenablescompositionofapplicationswithcoloured,animated
text.Forexample,forasimplewebsite.Thefollowingstep­by­stepprocedureshowshowto
doit:
1. Openanew,blankOpenOffice.orgWriterdocument.
2. SelectFormat>Pagetoselectabackgroundforthewholepage.
3. OpentheDrawFunctionstoolbarusingtheShowDrawFunctionsiconintheStandard
toolbar
4. ClicktheRectangleicon.
5. Createarectangleinthecentreofthepage.
6. Openthecontextmenufortherectangleobjectbyrightclickingsomewherewithinit.
7. ChooseAreatoopentheAreadialogueandthenselecttheAreatab.
8. IntheFillsectionlistboxchooseeitherColourorGradientiftheonewantedisn't
currentlyselected.
9. Selectacolouroragradient.
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10.ClosethedialoguewithOK.
11.Openthecontextmenuoncemore.
12.SelecttheLine...commandtodefinetheborderpropertiesoftherectangleandchoosea
colourandawidth.
13.ClosethedialoguewithOK.
14.Double­clickinthemiddleoftherectangleandenteranytextregardlesswhetherthetext
extendsbeyondthewidthoftherectangleornot.
15.Clickagainontheborderoftherectangleinordertoselectit.
16.OpenthecontextmenuandselectText.
17.IntheTextdialogue,clicktheTextAnimationtab.
18.UnderTextAnimation,selectEffects
19.Selectthepull­downlisttheoption“ScrollThrough”.
20.OntheTexttabpage,setthedistancefromtheleftandrightborders.(Theborderofa
framegoeshalfinsideandhalfoutside.)
21.ClickOK.
22.Thetextanimationwillstarttorunimmediately.
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23.Toalterthesizeoftheanimatedtext,selecttherectangleagainanddouble­clickinthe
centre.Nowselectthetextandapplyalargerfontsize.
24.Asuitabletextcolourcanalsobechosenbyopeningthecontextmenuandchoosing
Character.
Note:EnlargeorreducethepagevieweitherbychoosingView>Zoomorviathecontextmenuofthescalefield
onthestatusbar.Ifthescreendisplayistoberefreshed,press
Shift+Ctrl+R
.
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