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Chapter5:CreatingPresentationsWithImpress
CreatingaBusinessReport
Thissectionexplainshowtocreateabusinessreportforapresentation.Inthefollowing
example,itisassumedthatthepresentationwillbeshownviaacomputer.
CreatingaBusinessReportinPresentationForm
SinceOpenOffice.orgImpresshasnobusinessreporttemplate,thissectionwillstartwitha
completelynewdocument.Tostart,followthesesteps:
1. Createanemptypresentationdocument(File>New>Presentation).UsingWizard
PresentationisdescribedquitewellinOpenOffice.orgHelp.
2. SelectEmptypresentation
3. ClickCreate.ThisbringsuptheModifySlidedialoguewheretheappearanceofthefirst
slidecanbedefined.
4. Enteranameandselectthedesiredlayout,e.g.Titleslide.
5. Onthe“Titleslide”clickontheexistingtextandoverwriteitwithappropriatetext,
forexample“ElegySoftware”and“AnnualReport2003”.
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Chapter5:CreatingPresentationsWithImpress
6. Toinsertanotherslide,clicktheareanexttothetabatthebottomofthescreen.Assigna
nameforthenewslideandchoosealayout(inthecontextmenuoftheslidetab,click
ModifySlide).
Note:Donotassignanamelike“
Slide2
.”Iftheorderoftheslidesneedstobechangedlater,thelabelmightnot
describethecontentofthisslide.Clear,descriptivenameslike“
Overview
”or“
Introduction
”aremore
useful.
Insertadditionalslides,asnecessary,fromtheinsertmenuonthemaintoolbar(along
clickmaybeneeded).Thecorrespondingtabsappearatthebottomofthescreen.Click
thetaboftheslidetoedit,e.g.Overview,andthenclicktheOutlineViewiconabovethe
verticalscrollbar.
EnteringTextintheOutlineView
Toestablishanoutline,usetheOutlineViewmode.Usingtheiconsintheobjectbar,
promoteordemoteanoutlinepointonelevel,ormoveitupordowninthehierarchy.The
iconsinthemaintoolbarcanalsobeusedtodeterminewhichoutlinelevelsaretobe
displayed.
IntheOutlineview,allslidesinthepresentationdocumentarelistedhierarchically,andthe
titleofeachslideisprecededbyaslideicon.
EnterthedesiredtextandusetheiconsintheMaintoolbartostructuretheoutline.Createa
subsectiontoaslidebyplacingthecursoratthestartoftherespectivelineandpressingthe
Tabkey.UsetheShift+Tabkeycombinationtomovethelineuponelevelinthe
hierarchy.Aftercompletingtheeditofthepresentationoutline,clicktheDrawingViewicon
(directlyabovetheOutlineViewicon)toreturntothenormalview.
ChangingtheSlideLayout
ChangingtheslidelayoutcanonlybedonewhileintheDrawingView(thefirsticoninthe
verticalscrollbar).Double­clickthetaboftheslidetomodifyandselectthedesiredlayout
fromthepredefinedlayouts.
DesigningSlides
DesigningaslidecanonlybedoneintheDrawingView,andtheSelecttool
mustbe
activated.
Tochangethefontsizeandstyleofthetitle,forexample,selectitandassignnewattributes
fromtheFontandFontSizefieldsintheObjectbar.
Bordersmaybedefinedbyclickingtheparagraphtowhichtoapplytheborderanddefining
theattributesinthelistboxesLineWidthandLineStyle.
Toapplyauniformbackgroundandrecurringelements(companyname,subject)toallslides,
clicktheMasterViewicontotheleftofthehorizontalscrollbar.Thedefaulttextsinthe
masterviewmaybesafelyignoredasthesearenotvisibleontheslides.Theonlytextvisible
ontheslidesisthatwhichisenteredbytheuser.UsingtheTextfloatingtoolbaronthemain
toolbar,aframecanbeopenedforbackgroundtext.
UsingtheStylesandFormattingwindowisanexcellentmethodformanagingtheappearance
theslides.Hereisastep­by­stepprocedure:
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Chapter5:CreatingPresentationsWithImpress
1. OpentheStylesandFormattingwindowbyclickingtheStylesandFormattingiconin
theFormattingtoolbar.
2. ClickthePresentationStylesicon.
3. Selectabackgroundstyle,and
4. OpentheModifydialogueviathecontextmenu.
5. Clickthecorrespondingslidetabandmakeanychanges.
BymodifyingtheBackgroundStyle,allslidescanbeassignedthesamebackground.
Note:SincetheMasterViewcanbeactivatedatanytime,itisalwayspossibletomakechangesatalatertime.
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Chapter5:CreatingPresentationsWithImpress
CreatingaSlideShow
Incompletingaslideshow,itisnecessarytotakeafewadditionalstepstoensurea
successfulpresentation.
DefiningorChangingSlideOrder
Tochangetheslideorder,clicktheSlideView
iconabovetheverticalscrollbar.Inthis
mode,allslidesinthepresentationdocumentaredisplayedinreducedsize.Clicktheslideto
bemovedanddragitwiththemousetothedesiredposition.Thepositionwheretheslide
willbeinsertedisindicatedbyaverticalblackbar.
CreatingCross­FadeEffects
Toapplycross­fadeeffects,onemusthaveImpressintheSlideVieworDrawingView.
ClickontheslidewhenintheSlideViewmode.Settheeffectandtransitionperiodthatisto
applytotheslideTransitionusingthetwoleftlistboxes.
InDrawingView,chooseSlideShow>SlideTransitiontobringupthedialogueinwhich
slidetransitioneffectsaredefined.IntheSlideTransitiondialogue,selecttheoption
ManualTransitionwhichwillswitchfromoneslidetothenextinthepresentationon
clickingthemouseorpressingtherightarrowkey.
StartingPresentations
TheeasiestwaytostartapresentationisbyclickingtheSlideShowicon
onthe
maintoolbarorchooseSlideShow>SlideShow.Theon­screenpresentationstarts
immediately.PresentationsettingscanbeadjustedunderSlideShow>SlideShowSettings.
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Chapter5:CreatingPresentationsWithImpress
Thisdialoguealsoletstheuserdeterminewhichslidestoincludeinthepresentation.Select
anyotherdesiredoptions,andclickOK.
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Chapter5:CreatingPresentationsWithImpress
WorkingwithConnectors
Inadditiontotheindividualframes,connectorsareimportantcomponentsofanorganization
chartbecausetheyhelprepresenttherelationshipswithintheorganization.Impressprovides
avarietyofconnectortypes.ClickontheConnectorsiconintheMaintoolbar,andafloating
windowwiththeavailabletypesappears.
Framesandconnectorscanbelinkedeitherfrom“edgetoedge”orfrom“middleto
middle,”oracombinationofboth.Thesepossibilitiesaredescribedbelow.
"EdgetoEdge”Connectors
Selectthedesiredconnectorbyclickingit,andthendragittothefirstframe.Asmallsymbol
isdisplayedoneveryedgeoftheframe.Putthemousepointerononeofthesymbols(the
symbolwillbegivenadashed­lineborder).Pressthemousebuttonanddragtheconnectorto
thedesiredframe.Assoonasthemousetouchestheframe,symbolsappearoneachedge
hereaswell.Continuedraggingtheconnectortothedesiredsymbol(thatsymbolalso
receivesasmall,blackborder)andreleasethemousebutton.
Whenaframethatisconnectedtoanotherframeismoved,noticethattheconnectoralso
changesposition.Theactualconnectionlinebetweenthetwoframesremainsthesame,so
thatforminorshiftingoftheframes,theconnectorusuallydoesnothavetobeedited.With
majorframemovements,however,itisoftennecessarytoreedit,becausetheconnectormay
shifttoadifferentposition.
Tochangethepositionofaconnector,simplyclickonit.Smallpointsappear,atboththe
beginningandendoftheconnector.Ifthecursorisrestedononeofthepoints,asmallsquare
appearsnexttothemousepointer.Pressthemousebuttonanddragthebeginningorend
pointtothedesiredframe.
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Chapter5:CreatingPresentationsWithImpress
"MiddletoMiddle”Connectors
IfaconnectorisselectedfromtheConnectorsfloatingtoolbarandclickinthemiddleofone
oftheframes,ablack,dashed­lineborderappearsaroundtheentireframe.Pressthemouse
buttonanddragtheconnectorintothemiddleofanotherframe,whichalsoreceivesablack
border,andreleasethemousebutton.
Theadvantageofthismethodisthatwhentheframesaremovedlater,theconnectorfits
perfectly,sothatthebeginningandendoftheconnectorslieinthemiddleofeachframe.
Thisfunctioncomesinhandyinswitchingthepositionoftwoframesbecausetheconnectors
neednotbeeditedmanually.
EditingConnectors
Tochangethepropertiesofaconnector,selectitandclickConnector...inthecontextmenu
toopentheConnectordialogue.
Choosethedesiredconnectortypefromthelistbox.TheStandardConnectoristhedefault.
Theusercanalsomodifythelineskewandthelinespacinginthisdialogue.Allchangeswill
beshowninthesmallPreviewwindow.Toapplyadifferentcolourtotheconnector,openthe
Linedialoguewiththecontextmenu.HintsandTipsforaSuccessfulPresentation
UsingaSnapGrid
Toworkwithgreaterprecision,usethegridfunction.Todisplayagrid,clicktheoptionUse
SnapGridunderTools>Options>OpenOffice.orgImpress>Grid.Inaddition,onecan
alsoselectVisibleGridtohelppositiontheobjectsmoreeasily.
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Chapter5:CreatingPresentationsWithImpress
EditingGluePoints
Bydefault,theconnectorsdocktothehandlesinthecentreoftheobjectpages.However,
usingthegluepoints,theusercanmaketheconnectorsdocktoanypointofanobject.For
detailedinstructions,refertotheHelp>Contents>Index>Searchterm>gluepoints;
using.
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Chapter5:CreatingPresentationsWithImpress
HintsandTipsforaSuccessfulPresentation
UsingtheMouseasaPointer
Thereareoccasionswhenusingthemouseasapointerispreferabletoothermethods,sucha
alaserpointer.Tousethemouse,selecttheoptionMousepointeraspenintheSlideShow
dialogue.Thisallowshighlightingchartsorpointingtoimportantaspectsduringa
presentation.Tochangeslidesmanually,double­clickthemouse.
ChangingBulletSymbolsinOutlineView
TochangeabulletsymbolwhilstintheOutlineview,placethecursorinthedesired
line/paragraphandclicktheBulletsandNumberingicon(onlyvisibleintheObjectbarof
theOutlineview).Adialogueappearsfromwhichtochooseadifferentsymbol.
Inserting,DeletingandRenamingSlides
1. Toinsertanadditionalslide,dothefollowing:
a) Selecttheslidethatprecedeswherethenewslidewillbeput.
b) Nowclicktheemptyspacebetweenthattabandthehorizontalscrollbarandanew
slideappearswiththepagelayoutofthepreviousslide.
Alternatively,chooseInsertSlidefromthecontextmenuoftheslidetabarea.Inthe
InsertSlidedialogue,assignanametothenewslideanddefinealayout.
2. Deletingaslideiseasy.
a) Clickthetabatthebottomoftheworkareatoactivateitand
b) Openthecontextmenu.
c) ChooseDeleteSlideand
d) ConfirmthesubsequentwarningwithYestodeletetheslide.
3. Likewiserenamingaslideissimple.Torename:
a) Selecttherespectiveslidebyclickingthenameonthetab,
b) PresstheAltkeyand
c) Clicktheslidenameagain.Theoldnamewillbeselectedandcanthenbeoverwritten.
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Chapter5:CreatingPresentationsWithImpress
CreatingandPrintingHandouts
Providinghandouts,tohelptheaudiencefollowapresentation,isoftenuseful.Toprepare
handouts,usetheHandoutViewmode.Sincethehandoutscontainboththeindividual
slidesandspacefornotes,theycanbeaveryhelpfulpresentationaid.
Intheverticalscrollbar,clicktheHandoutViewicon.OpentheModifySlidedialoguevia
thecontextmenu(Slide­ModifySlide...)tospecifyhowmanyslidesareprintedonasingle
sheetofpaper.
ClickOKtocreatethehandouts.Toprintthem,chooseFile>PrintandclickOptionsto
openadialogueinwhichtheuserchooseshowthehandoutshouldbeprinted.
OrganizingandPrintingNotes
EnternotesforindividualslidesintheNotesview.AccesstheNotesviewusingtheNotes
iconlocatedattherightofthedocumentwindowscrollbar.
Oncenotesareentered,printthembyselectingFile>Print...thenclickOptions....The
PrinterOptionsdialogueappears.
InthePrinterOptionsdialogue,intheContentsarea,selectNotes.ClickOK.InthePrint
dialogue,selecttheslidesforprinting(allorspecificones)andclickOK.Besuretogo
backanddeselectNotesinthePrinterOptionsdialogue,otherwisethedocumentwill
alwaysbeprintedwithnotes.
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