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5. Converting multiple emails in batch to a PDF or other document formats 
Attach and Forward: The output document format available on the 'Attach and Forward' 
and ‘Export' menus depend upon the number of selected items in the current Outlook 
folder. 
When you select multiple emails or any Outlook items, the drop down options under the 
‘Attach and Forward’ will change reflecting the several ways of batch processing the emails 
or the other items.  
1.
Generating individual PDF or document format from each of the selected email or 
Outlook item in batch is one of the striking options. 
2.
Merging all selected emails into one, and then converting it to a single PDF or 
document format is another option. 
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Export: Similarly, when you select multiple emails, the ‘Export’ drop down button will 
appear like given below screenshot: 
1. Converting each selected email to a corresponding document format in batch. 
Merging all selected emails into one, and then converting those to a single PDF or document 
format is another option. With this Batch Export, you also have the option to choose what 
file title the generated documents would take - either a defined generic name or use the 
subject of the Outlook item.  
2. When you select ‘Merge all selected emails into one’ you will get a Prompt Dialog. In the 
prompt dialog, you can specify a filename and the folder location to save the single 
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document.  Please have a look into the below screenshot:
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6. Appending selected Outlook items to an existing PDF file 
With version 4, Document Exporter now supports appending any selected Outlook items, 
single or multiple, to a specified existing PDF file. The selected items will be converted to 
PDF format and would be appended at the end of the specified existing PDF file.  
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7. Converting attachments to PDF 
No matter what form of attachments is in your email or any other Outlook items, now 
through Document Exporter you can simply convert any kind of attachments to PDF. 
Now, you can set Document Exporter add-in to include attachments when generated PDF 
document from Outlook items. There are three ways to output attachments into PDF - as 
separate PDF file for each attachment, or, merge all attachments to a single PDF file, or 
merge all the attachments along with the email content to one single PDF file. Whether the 
attachments are Word, Excel, PowerPoint, Web, images or simply
plain text documents, 
Document Exporter would automatically convert to PDF.
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Attachment formats that are supported for conversion to PDF files: 
Word Files (*.docx, *.docm, *.doc, *.dot, *.dotx, *.dot, *.dotm) 
Excel files (*.xl, *.xlsx, *.xlsm, *.xlsb, *.xlam, *.xltx, *.xltm, *.xls, *.xlt, *.xla, *.xlm, 
*.xlw 
PowerPoint Presentation files (*.pptx, *.ppt, *.pptm, *.ppsx, *.pps, *.ppsm, *.potx, 
*.pot, *.potm, *.odp) 
Images (*.bmp, *.gif, *.png, *.jpg, *.jpeg, *.tif, *.tiff, *.pcx, *.psd) 
Single File Web Page (*.mht; *.mhtml) 
Web Page (*.htm; *.html) 
Rich Text Format (*.rtf) 
Plain Text (*.txtl *.prn; *.csv) 
XML Document (*.xml) 
OpenDocument Text (*.odt) 
Works 6.0 - 9.0 (*.wps) 
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8. Embed PDF version of the attachments back to the Outlook item 
Inability to view various attachment file formats within an email is a common problem for 
those who own an iPad, iPhone or other tablet devices
PDF format support is, however, 
built-in natively in most of these devices and you can easily preview the PDF attachment 
within the email. Keeping this limitation in mind, Document Exporter now supports 
embedding the PDF version of the attachments back to the email item, so that you can 
easily preview all the non-PDF attachments in your hand-held device. You can choose to 
merge all attachments to a single PDF, or to separate PDF files, and embed to the original 
email. 
PDF embedding options under Output Settings: 
Email before embedding the PDF version of the attachments: 
Email after embedding a single PDF version, merged of all the attachments: 
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Email after embedding separate PDF version of each non-PDF attachment:
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9. Automatic embedding of PDF attachments back to the Outlook items
Embedding of PDF version of the attachments to incoming emails can be automated without 
requiring your action, from under Document Exporter toolbar/ribbon > 'Automations' drop 
down > 'Automatic Embedding of PDF version of the attachments'. 
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10. Real-time monitoring of Outlook folders and automatic document 
generation 
The real-time monitoring of any number of Outlook folders or Exchange mailboxes is one of 
the major features introduced in Document Exporter version 4. This will automatically 
process incoming mails or newly added appointments and tasks items thereby generating 
PDF or other documents based on a predefined format, without any intervention from the 
user. This automatic conversion of Outlook items into PDF or XPS or other documents can 
help you maintain a parallel copy or backup of your current Outlook items very easily. 
How does it work? 
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