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Rightclickonasinglefile.Theshortcutmenuincludes:
Chooseaprofilefromthefirstitem
'
ssubmenu.Thecurrentsettingsfor
thatprofilewillbeusedforthePDFcreation.ClickEdit…tomodify
profilesettingsorcreateanewonebeforePDFcreation.Theseconditem
showsthecurrentsavinginstruction.Clickonittosetadifferent
instruction.
Ifyouselectagroupoffilesandrightclick,theshortcutmenuincludes:
ChoosethefirstoptionandthenaprofiletocreateonePDFfromeach
selectedfile.TogenerateasinglePDF,choosethesecondorthirdoption,
alongwithaprofile.Thelastoptiondisplaysthecurrentsavinginstruction.
Clickittochangethis.
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1. OpentheWorddocument.
2. SelectCreatePDFfromthePDFCreatemenuorclick
.
3. AcceptorchangethedefaulttargetfolderandfilenameintheSaveAs
dialogboxthatappears.
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12
4. Optionally,adddocumentinformation(keywordsetc.).
TocreateaPDFandattachacopyofittoane-mailmessage,click
.
PDFLinksdialogbox
Access this fromatoolbarbutton
or an item inthePDF Create
!
menu. It lets you definesettings that areapplicable onlywhencreatinga
PDF from a Word document. Definewhich paragraphstyles inthe Word
documentshouldbeconverted tobookmarks inthePDF,whichcomments
should be transferred andhow hyperlinks should appear.
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1. Openthe Excelfileor PowerPoint presentation.
2. SelectCreatePDF from the PDF Create menu or click
.
3. Accept or change thedefaulttarget folder and file nameintheSave As
dialog box that appears.
4. To create a PDF and attach acopyof it toane-mail message, click
.
To changecreationproperties, click
.
NOTE: Ifyou do not see the buttons
inWord, Excel or
PowerPoint, gotoView > Toolbarsand select ScanSoftPDF.
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Thisgivesyou fullcontrol over theconversions. In the General panelyou
definepagesize, orientation,resolutionfor the PDF and choosewhether or
notto view it after creation.ThePDFSettingspanel lets you definethe
PDF version, controlfontembedding,setcompression typesand severity,
definepasswordsand add watermarks. Itgives you choicesfornamingthe
created PDFfile(s)and definingproperties suchas title, author, subjectand
keywords. The createdfile(s)can alsobe directed asattachments to an
E-mail message,readyfor distribution.
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13
The ScanSoftPDF Create
!
Properties dialogbox canbe accessed fromthe
Printdialogbox in yourapplications. When working from the Create
!
AssistantorWindowsExplorer,thesesettingsaremadethroughtheprofiles.
Ifyou need to accessthesesettingsfrom MicrosoftWord,chooseFile/Print
instead ofthePDF Create
!
button.
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Overlayoptions let you place artworkorotherfixeditemsontojustthefirst
pageofyour PDFfiles, togetherwithitems that change from file to file.
Overlayexample for a coverpage:
Tohavethisresult, deselect theoption
'
Repeat thelastpageoftheshortest
documentfor page overlay
'
.
Y
ou can also useanoverlayto add a companylogo or otherfixed itemto
everypageofPDF filesyou create. To dothisselectthe optionnamed
above.
For more informationonoverlaychoices,please consultonlineHelp.
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Edit PDF Files
The mainscreenareasofPDFConverterProfessionalare as shownbelow:
PDF Converter Professional groups its controls inseveral toolbars.
Y
ou can
undock these and dragthem intoyourworkingarea. Herewe present the
maintoolbars, intwo cases describingtheindividualtoolsfrom lefttoright.
Toview andedit PDF files
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Thistoolbar presentsbasicoperations,
suchas creating, opening,saving,
printing,e-mailingandsearchingPDF
files.Thedrop-downlist ofthePDF
Converter tool isdisplayed. Useitto
unlock thecurrentPDF targettingthe
selectedformat.
Usethistoolbartozoominandouton
yourPDF,magnifyareasofinterestorthe
wholepagedynamically.
Select object: Usethistomodifyobjectpropertiesandalignment.
Link:Usethis todefinearectanglethatwillbecomeahyperlink.
Crop: Drawarectangletodefinetheareatoremainafter cropping;doubleclick
init tosetcroppinginstructions.
Auto-FormTyper: Usethistohaveformelements detectedandactivatedand
turnastaticPDFintoafillableform.
DigitalSignature: Applyasignaturetoprotectthedocumentfrom
unauthorizedchanges.
Formcontrolsdrop-downlist:Youcanaddthedisplayedformcontrols
toaPDFform.
Touch-uptext: Makelimitedtextedits,evenover
multiplelinesoftext.
Touch-upobject: Selectobjects tomove,resize,
rotate,groupor prioritizethem.
UsetheHandtoolfor PDFviewingand
scrolling.Selectiontoolsletyouselect
pieces oftextanddocumentareas.
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16
Document Security
To modifythe security settingsforyourdocument, click Document>
Document Properties and choosethe Securitytab. Thiswillalways display
yourcurrentsettings.
Y
ou canchoose toprotectyour documentby
passwordsor Certificate securityat differentlevels.
Searchingand ArchivingDocuments
Y
ou can carryouttextsearchesinthecurrentlyopen PDF,a givenfolderor
on apre-builtindex file.Use the Organizer tospecifythesearchcriteria.
APDF Index file(.zpi) is asearchable archiveofPDFdocuments. Click
Document > Catalog to create anew index or tomodify anexistingone.
ReadingText Aloud
Usethe command Read PDF inthe Toolsmenu tohave thePDF textread
aloud. Choose thecurrentpage or thewhole remainingdocument. Choose
Properties to set the rateand volume.
Y
ou canalso save thePDF textto a
sound fileinthe wav format.This facilityis powered bytheNuance
RealSpeak Solo TTS engine.
Attach: Attachafileor asoundfiletothePDFwithaniconataspecified
location.
Drawing:Drawdifferentshapesonthepage.Useashortcutmenutosignal
‘complete’whendrawingmulti-sidedshapes.
Highlight: Selectfromtheshownhighlightingtools.
Note:ClickthistoaddanotetothePDF;noteconversationsarepossiblewhen
PDF filesareshared.Sortnotesbyauthor,type,dateandmore.
TextBox:Clickthistoaddatextbox abovetheothercontentonthePDFpage.
Stamp: Clickthis forastampgallery;selectonetoplaceitonthepage.
17
Document ManagementSystems
DMS support is provided for fileinputand storage.See System
Requirementsinonline Help fora listofsupported products.
PDF Optimizer
Optimize your PDF to bestfititspurpose. Click Tools> Optimize PDF
and specifytarget requirementssuchas fastweb view, objectand image
compression,scanned pagesettings,fontembeddingandmore.
Y
ou canalso
add tags to PDF files, to havetheirlogical structure (paragraphs,titles,
pictures, tables,cells,etc.) identifiedand logged.
PDF Printing
Inaddition tothe usualprintchoicesyou canchooseto print thePDFwith
or without comments.
Y
ou canalso print form fields only, allowing you to
print anemptyform, fill itelectronically,and thenprintyour responses
onto the emptyform.
ExportPDF Files
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The componentthat lets you exportthe contentofPDFfiles to editable
formats is called PDF Converter.Access itfrom theSave As buttoninthe
File toolbar.Choosea direct conversionto be performed withcurrent
settingsorchoose the lastitem to open thePDFConverter Assistantfor
fullcontrol.
18
Y
ou can also perform directconversionsbyselectingthe Save As command
from the Filemenu.
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Startthisfrom theWindowsStartMenu or from yourdesktopifyou placed
ashortcutthere. The Assistantlets you prepareand controlconversions. Its
Full view shows you apreview ofPDF files to be converted and letsyou set
pageranges. Thepanelonthe right lists all filesselected for conversion;
iconsshow loadingorconversionstatus. Onlinehelp explainsthemeanings
ofthe icons.
PDF Converter 4 offers fourlevels of control:
QuickView:
Thisallowsquick conversionsusingcurrentsettingsforeverythingbeyond
fourbasic choices.
FullView:
Thispresents the samefour buttons fromQuickView,butalso displays
pagepreviewsandoffersallsettingsthatinfluencetheconversions.Choosea
mode to see its settings.Choose a target(or click the Output toolwhen
there isno choice) to setsavingoptions. Fullview listsallfilesinthecurrent
conversionsessionalongwith status informationforeach ofthem.
Left View:
ThisappearswhenPDFConverter is called frominsidea targetapplication.
Thenonlyasinglefilecanbeconverted,sojusttheleftpreviewpaneland its
controlsare needed.
No Assistant:
From startingplaceswhere the inputfileand targetarepre-defined,you can
by-passthe Assistantaltogether and perform a direct conversionusing
existingsettings. SeeStartin
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C
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ChooseQuickViewinthe View menu. Thenyour conversions areaneasy
4-step process, using currentsettings for everythingelse:
Duringconversion, thebuttons are grayed. IfViewResultin theOutput
Options panel isselected, theconverted fileappears inits targetprogram.
Turnoff the Quick View toggle to returnto Full view tosee the processing
summary, inspect and change settings or view PDF pagepreviews. If you
close theprogram with Quick View active,itwillreappearwhen the
program is nextstarted.
1. File Open:
SelectoneormorePDFfiles
ordrag and drop themonto
the QuickView window.
2.Choose a processingmode:
Standard Document,Legal,
Spreadsheetor Form.
3.Choosea target: MicrosoftWord, Excel,
Corel WordPerfect orRich Text Format.
4. Start the conversion.
Mode
Tool
Output
Tool
Convert All
Tool
C
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Hereisthe AssistantinFullView.Threesample files are loaded,the sample
form isdisplayed inthe Preview panel on the left.
Selectconversionmode
andtargetanddisplay
their settings
Convert
selectedfile
Restore
preview
Removefiles
fromlist
View source
orresultfile
ofselected
item.
Movefiles
upordown
inthefile
list
Preview panel
showingcurrent
pageofselectedfile
Convertall
listedfiles
Listofloadedor
convertedfiles.
Iconsshow file
status.Youcan
addfilesbydrag-
and-drop.
Thisicon
showsthatthe
pagehasatext
layer.
Pageswithout
atextlayer
display this
icon:
Preview eachpageof
yourPDFusingthese
navigationbuttons.
Specifyapagerange
here.Bydefaultall
pagesareconverted.
Open
files
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