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Getting Started
with
OpenOffice.org
3
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Alternatively, you can download a free PDF of the printed 
edition or buy a low-cost printed copy from 
http://stores.lulu.com/opendocument. You can also 
download an editable (.odt) version of this book from 
http://oooauthors.org/en/authors/userguide3/published/
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Copyright
This document is Copyright © 2005–2008 by its contributors as listed 
in the section titled Authors. You may distribute it and/or modify it 
under the terms of either the GNU General Public License, version 3 or 
later, or the Creative Commons Attribution License, version 3.0 or 
later. All trademarks within this guide belong to their legitimate 
owners.
Authors
Thomas Astleitner
Richard Barnes
Agnes Belzunce
Daniel Carrera
Richard Detwiler
Spencer E. Harpe
Regina Henschel
Peter Hillier-Brook
John Kane
Stefan A. Keel
Michael Kotsarinis
Peter Kupfer
Ian Laurenson
Dan Lewis
Alan Madden
Michel Pinquier
Andrew Pitonyak
Carol Roberts
Iain Roberts
Gary Schnabl
Robert Scott
Janet M. Swisher
Barbara M. Tobias
Jean Hollis Weber
Linda Worthington
Michele Zarri
Feedback
Please direct any comments or suggestions about this document to: 
authors@user-faq.openoffice.org
Publication date and software version
Published 26 October 2008. Based on OpenOffice.org 3.0.
You can download
 an editable version of this document from
http://oooauthors.org/en/authors/userguide3/published/
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Contents
Chapter 1
Introducing OpenOffice.org.......................................................9
What is OpenOffice.org?...................................................................10
The advantages of OpenOffice.org....................................................12
Minimum requirements....................................................................13
How to get the software....................................................................13
How to install the software...............................................................14
How to get help.................................................................................14
Extensions and add-ons....................................................................16
Starting OpenOffice.org....................................................................16
Parts of the main window..................................................................20
Starting a new document..................................................................24
Opening an existing document..........................................................25
Saving documents.............................................................................25
Renaming and deleting files..............................................................26
Using the Open and Save As dialogs.................................................27
Using the Navigator..........................................................................28
Closing a document..........................................................................30
Closing OpenOffice.org.....................................................................30
Chapter 2
Setting up OpenOffice.org........................................................31
Choosing options for all of OOo........................................................32
Choosing options for loading and saving documents........................47
Choosing language settings..............................................................52
Choosing Internet options.................................................................55
Controlling OOo’s AutoCorrect functions.........................................55
Chapter 3
Using Styles and Templates......................................................57
What is a template?..........................................................................58
What are styles?................................................................................58
Applying styles..................................................................................60
Modifying styles................................................................................62
Creating new (custom) styles............................................................64
Copying and moving styles...............................................................65
Getting Started with OpenOffice.org 3
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Deleting styles..................................................................................68
Using a template to create a document............................................68
Creating a template..........................................................................69
Editing a template.............................................................................72
Adding templates using the Extension Manager...............................73
Setting a default template................................................................74
Associating a document with a different template............................75
Organizing templates........................................................................76
Examples of style use........................................................................79
Chapter 4
Getting Started with Writer......................................................81
What is Writer?.................................................................................82
The Writer interface..........................................................................82
Working with documents..................................................................86
Working with text..............................................................................87
Formatting text.................................................................................97
Undoing and redoing changes........................................................102
Formatting pages............................................................................103
Adding notes to a document...........................................................108
Creating a table of contents............................................................110
Creating indexes and bibliographies...............................................111
Working with graphics....................................................................111
Printing from Writer.......................................................................111
Sending a fax using Writer..............................................................120
Tracking changes to a document....................................................121
Using mail merge............................................................................121
Using master documents................................................................122
Creating fill-in forms.......................................................................122
Using fields.....................................................................................122
Using cross-references...................................................................123
Using bookmarks............................................................................124
Chapter 5
Getting Started with Calc.......................................................125
What is Calc?..................................................................................126
Spreadsheets, sheets and cells.......................................................126
Parts of the main Calc window........................................................126
4
Getting Started with OpenOffice.org 3
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Starting new spreadsheets.............................................................130
Opening existing spreadsheets.......................................................131
Saving spreadsheets.......................................................................131
Navigating within spreadsheets......................................................132
Selecting items in a sheet or spreadsheet......................................135
Working with columns and rows.....................................................138
Working with sheets........................................................................140
Viewing Calc...................................................................................141
Entering data using the keyboard...................................................145
Speeding up data entry...................................................................146
Editing data....................................................................................150
Formatting data..............................................................................151
Autoformatting cells and sheets......................................................156
Formatting spreadsheets using themes..........................................157
Hiding and showing data................................................................157
Sorting records...............................................................................160
Printing...........................................................................................161
Chapter 6
Getting Started with Impress.................................................170
What is Impress?.............................................................................171
Parts of the main Impress window..................................................171
Working with views.........................................................................175
Creating a new presentation...........................................................180
Formatting a presentation..............................................................185
Slide masters and styles.................................................................189
Working with slide masters.............................................................190
Adding and formatting text.............................................................194
Creating tables...............................................................................199
Adding graphics, spreadsheets, charts, and other objects..............200
Setting up the slide show................................................................201
Running the slide show...................................................................202
Chapter 7
Getting Started with Draw......................................................203
What is Draw?.................................................................................204
The Draw workspace......................................................................204
Positioning objects with snap functions..........................................211
Getting Started with OpenOffice.org 3
5
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Positioning objects with helper lines...............................................214
The basic drawing shapes...............................................................214
Drawing geometric shapes.............................................................220
Selection modes..............................................................................222
Selecting objects.............................................................................223
Moving and dynamically adjusting an object’s size.........................225
Editing objects................................................................................227
Using styles.....................................................................................230
Special effects.................................................................................230
Combining multiple objects............................................................233
Aids for positioning objects.............................................................234
Editing pictures..............................................................................235
Working with 3D objects.................................................................235
Inserting pictures from other sources.............................................235
Exchanging objects with other programs.......................................236
Chapter 8
Getting Started with Base.......................................................237
Introduction....................................................................................238
Planning a database........................................................................239
Creating a new database................................................................241
Creating database tables................................................................242
Defining relationships.....................................................................253
Creating a database form...............................................................256
Accessing other data sources..........................................................277
Using data sources in OpenOffice.org............................................279
Entering data in a form...................................................................285
Creating queries.............................................................................288
Creating reports..............................................................................298
Chapter 9
Getting Started with Math.....................................................309
What is Math?.................................................................................310
Entering a formula..........................................................................311
Customizations................................................................................316
Formula layout................................................................................319
Common problem areas..................................................................320
6
Getting Started with OpenOffice.org 3
Chapter 10
Printing, Exporting, and E-mailing........................................323
Introduction....................................................................................324
Quick printing.................................................................................324
Controlling printing........................................................................324
Exporting to PDF............................................................................325
Exporting to other formats.............................................................331
E-mailing documents......................................................................332
Digital signing of documents..........................................................335
Chapter 11
Graphics, the Gallery, and Fontwork......................................337
Introduction....................................................................................338
Inserting an image from a file.........................................................338
Inserting images from a graphics program.....................................340
Inserting images using a scanner...................................................341
Modifying and positioning graphics................................................341
Using the OpenOffice.org Gallery...................................................341
Managing the Gallery.....................................................................343
What is Fontwork?..........................................................................346
The Fontwork toolbars....................................................................346
Creating a Fontwork object.............................................................346
Editing a Fontwork object...............................................................348
Moving and resizing Fontwork objects...........................................353
Chapter 12
Creating Web Pages................................................................354
Introduction....................................................................................355
Inserting hyperlinks........................................................................355
Saving Writer documents as web pages..........................................357
Saving Calc spreadsheets as web pages.........................................362
Saving Impress presentations as web pages...................................362
Saving Draw documents as web pages...........................................366
Chapter 13
Getting Started with Macros..................................................367
Your first macro..............................................................................368
Creating a macro............................................................................373
Sometimes the macro recorder fails...............................................377
Getting Started with OpenOffice.org 3
7
Macro organization.........................................................................379
How to run a macro........................................................................384
Extensions.......................................................................................389
Writing macros without the recorder..............................................390
Finding more information...............................................................391
Chapter 14
Customizing OpenOffice.org..................................................393
Introduction....................................................................................394
Customizing menu content.............................................................394
Customizing toolbars......................................................................398
Assigning shortcut keys..................................................................402
Assigning macros to events.............................................................405
Adding functionality with extensions..............................................405
Using extensions.............................................................................406
Appendix A
Keyboard Shortcuts................................................................409
Introduction....................................................................................410
Function key shortcuts....................................................................411
General shortcut keys for OpenOffice.org......................................411
Shortcut keys in the Gallery............................................................413
Selecting rows and columns in a database table (opened by F4)....414
Shortcut keys for drawing objects..................................................414
Appendix B
Background Information.......................................................416
Introduction....................................................................................417
A short history of OpenOffice.org...................................................417
The OpenOffice.org community......................................................417
How is OpenOffice.org licensed?....................................................418
What is “open source”?...................................................................418
What is OpenDocument?.................................................................419
File formats OOo can open.............................................................419
File formats OOo can save to..........................................................421
Frequently asked questions............................................................423
Index.........................................................................................426
8
Getting Started with OpenOffice.org 3
Chapter 
1
  Introducing OpenOffice.org
What is OpenOffice.org?
OpenOffice.org (OOo) is both a 
software product
and a 
community of
volunteers
who produce and support the software.
Note
Because someone else owns the trademark 
OpenOffice
, the 
correct name for both the open-source project and its software is 
OpenOffice.org
.
The OpenOffice.org software is a freely available, full-featured office 
suite.
OOo 3 is a major upgrade of an already feature-rich office suite. If you 
have used previous versions of OOo, please look over the new features 
list on the OOo wiki.
OOo’s native file format is OpenDocument, an open standard format 
that is being adopted by governments worldwide as a required file 
format for publishing and accepting documents. OOo can also open 
and save documents in many other formats, including those used by 
several versions of Microsoft Office.
OOo includes the following components.
Writer (word processor)
Writer is a feature-rich tool for creating letters, books, reports, 
newsletters, brochures, and other documents. You can insert graphics 
and objects from other components into Writer documents. Writer can 
export files to HTML, XHTML, XML, Adobe’s Portable Document 
Format (PDF), and several versions of Microsoft Word files. It also 
connects to your email client.
Calc (spreadsheet)
Calc has all of the advanced analysis, charting and decision-making 
features expected from a high-end spreadsheet. It includes over 300 
functions for financial, statistical, and mathematical operations, among 
others. The Scenario Manager provides “what if” analyses. Calc 
generates 2-D and 3-D charts, which can be integrated into other OOo 
documents. You can also open and work with Microsoft Excel 
workbooks and save them in Excel format. Calc can export 
spreadsheets to Adobe’s PDF and to HTML.
10
Getting Started with OpenOffice.org 3
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