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ACTIVITY 5-5
Sharing a Presentation on the Web
Before You Begin
Pair up with a partner for the activity. One of you will play the role of the communications director;
the other will play the role of the VP of marketing and branding.
You have a Windows Live ID and a Windows Live SkyDrive account.
Note: Make sure you have access to your login credentials for your Microsoft accounts.
Note: If you are using a Windows Live ID that you created or that your instructor created for
you solely for the purposes of this course, you may wish to delete the account when you are
finished taking the course. To deactivate a Windows account, go to https://login.live.com/, log
in using your credentials, select Close account from the bottom of the Account summary
page, and follow the prompts.
Scenario
You (the communications director) need final approval from the VP of marketing and branding
before you can distribute your New Product Launch presentation to all Develetech employees.
However, the VP is traveling outside the country and will not always have access to her laptop. You
decide to share the presentation with the VP on the web, allowing her to make edits to the
presentation whether she has her own computer or not.
1. Communications director: Save the presentation to the web.
a) Select File→Save & Send→Save to Web and, from the Save to Windows Live pane, select Sign In.
b) In the Connecting to docs.live.net dialog box, enter your Windows Live ID email address and
password in the associated fields and select OK.
c) In the Microsoft SkyDrive section of the Save to Microsoft SkyDrive pane, select the Public folder in
the Shared Folders section, and then select Save As.
Note: It takes a few moments for the Save As dialog box to launch.
d) In the Save As dialog box, type
Develetech New Products Release_shared file
in the File name field,
and then select Save.
Note: Make sure the file has completely uploaded to SkyDrive before closing
the presentation. While the upload is still occurring, a progress bar is
displayed on the status bar.
e) Close the presentation.
2. Communications director: Share the presentation with VP of marketing and branding.
a) Launch your web browser, navigate to https://skydrive.live.com/, enter your login credentials, and
select Sign in.
b) Ensure the files and folders are displaying in List view by selecting the List button near the top-right
of the screen.
Microsoft® Office PowerPoint® 2010: Part 2 | 73
Lesson 5: Collaborating on a Presentation | Topic C
You can participate you
have an odd number of
students. If time permits,
students can perform the
activity twice, switching
roles for each turn.
Remote students are
encouraged to use the
private chat feature in
their web conferencing
tool to communicate with
their partners to avoid
congestion on the audio
feed.
Encourage one of the
students playing the role
of the communications
director to share his or
her screen while
performing the activity.
This will give the
students who are waiting
to participate the
opportunity to view the
procedure.
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44
c) In the Files pane, select the Public folder.
d) Check the check box next to the Develetech New Products Release_shared file.pptx file, and then
select Share from the command bar along the top of the screen.
e) Enter the email address for the VP of marketing and branding in the To field.
Note: Make sure you enter the email address associated with your partner's
Windows Live ID/Windows SkyDrive account. In order use the PowerPoint
Web App to edit presentations, the recipient must log in with a Microsoft
account.
f) Ensure the Recipients can edit check box is checked.
g) Select Share.
3. VP of marketing and branding: Access and edit the shared presentation.
a) Launch your web browser, navigate to and log in to your email account, and view the email from
your partner.
b) Click the Develetech New Products Release_shared file.pptx link.
c) If necessary, close the warnings at the top of the screen regarding reviewing comments and the
Windows Live Sign-in Assistant.
d) View the presentation in your web browser by using the navigation controls at the bottom of the
screen.
e) Select Open in PowerPoint from the menu bar near the top of the screen.
f) In the Open Document dialog box, select OK.
g) Enter you Windows Live ID/Windows SkyDrive credentials in the appropriate fields and select OK.
h) Navigate to slide 7.
i) Add the text
and Branding
after the word "Marketing" in the second bullet point.
j) Select File→Save, and then close the presentation.
k) Close your web browser.
4. Communications director: Launch the presentation to view the change.
a) If necessary, navigate to and log in to your SkyDrive account.
b) If necessary, select the Public folder.
c) Check the Develetech New Products Release_shared file.pptx check box, select the Open down
arrow from the menu bar, and then select Open in PowerPoint.
d) In the Open Document dialog box, select OK.
e) If prompted, in the Connecting to d.docs.live.net dialog box, enter you Windows Live ID/Windows
SkyDrive credentials, and then select OK.
f) Navigate to slide 7, and then verify the change has been made.
5. Time permitting, repeat the activity, switching roles. The new communications director will have to re-
open C:\091032Data\Collaborating on a Presentation\My_Develetech New Products Internal
Release_revised.pptx.
Note: It is recommended that both participants close their browsers before
switching roles and repeating the activity.
74 | Microsoft® Office PowerPoint® 2010: Part 2
Lesson 5: Collaborating on a Presentation | Topic C
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28
Summary
In this lesson, you collaborated on a presentation to leverage the skills, knowledge, and experience
of everyone on your team. Your presentation contains a variety of engaging, informative content,
and has been reviewed, edited, and polished by everyone whose expertise was required to craft your
message.
Can you think of additional uses for comments in a presentation other than for giving feedback?
A: Answers will vary, but could include leaving development notes for yourself because comments don't
display during a slide show.
Do you think the ability to store and access your work online will significantly change the way you perform
your job?
A: Answers will vary, with some students being likely to jump at the chance to have a single, convenient
point of access for storing, sharing, and accessing work. Concerns about reliability and security,
however, may keep some people from relying too heavily on cloud-based services.
Note: If your instructor/organization is incorporating social media resources as part of this
training, use the LogicalCHOICE Course screen to search for or begin conversations regarding
the content in this lesson.
Microsoft® Office PowerPoint® 2010: Part 2 | 75
Lesson 5: Collaborating on a Presentation |
Have any of the students
experienced losing files
or a breach of security
while using a cloud-
based service?
Remember to check in
with remote students as
well.
http://www.lo-choice.com
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1
Do Not Duplicate or Distribute
C# Word - Delete Word Document Page in C#.NET doc.Save(outPutFilePath); Delete Consecutive Pages from Word in C#. int[] detelePageindexes = new int[] { 1, 3, 5, 7, 9 }; // Delete pages.
extract page from pdf file; add and remove pages from pdf file online
27
Customizing a Slide
Show
Lesson Time: 1 hour
Lesson Objectives
In this lesson, you will customize a slide show. You will:
• Annotate a presentation
• Set up a slide show
• Create a custom slide show
• Add hyperlinks and action buttons
• Record a presentation
Lesson Introduction
Most organizations are made up of departments or groups that combine to create an overall
entity. As such, organizations often have a need for information to be delivered to a variety
of audiences that all have different needs. You and your team have put a lot of time and
effort in to creating a high-impact, well-polished presentation, and you don't want to have
to create different versions of the presentation for different audiences. Additionally, you
don't want your presentation to be inflexible during an event. Discussions often take
different directions when the audience begins to interact with the presenter.
PowerPoint 2010 provides you with the ability to tailor your presentations to the exact
needs of your audience. You can use the same presentation even when you have half the
time or you can't be there in person for th event. And, you can annotate your existing
content without altering the presentation file, so that you have a fresh, clean file every time
you present. Understanding how to take advantage of these options, means you will be
ready to deliver your message regardless of the situation, without a lot of rework.
6
http://www.lo-choice.com
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38
TOPIC A
Annotate a Presentation
Regardless of how much thought and planning you put into developing your presentation, you
simply cannot account for every situation that may arise during the presentation event. Audience
members ask questions, conversations sometimes go off on a tangent, and visuals are not always
fully understood by the audience. Presentations are, after all, live events that live and breathe. A truly
engaging presentation is one in which there is interaction between the audience and the presenter.
As such, it is necessary to examine your slides and the content they contain by taking notes,
highlighting key points, and identifying concepts that don't work well or content that may be
inaccurate.
PowerPoint 2010 gives you the ability to mark up your presentation during the live event. You can
take notes on your slides when people bring up important points, highlight text you wish to return
to, or point out particular visual elements to clarify your message. Understanding how these
interactive tools work will elevate your presentation from a one-way lecture to dialogue that
encourages audience participation.
Annotations
Annotations are markings you can place on the slides during a presentation to highlight key points,
add emphasis to content, or to identify content you may wish to return to. PowerPoint 2010 gives
you the ability to annotate your slides during a presentation.
Figure 6-1: Annotations on a PowerPoint slide.
Annotation Tools
You can use the annotation tools in PowerPoint 2010 to mark your presentation slides during a slide
show. Several annotation tools are available to suit a variety of uses.
78 | Microsoft® Office PowerPoint® 2010: Part 2
Lesson 6: Customizing a Slide Show | Topic A
Annotations
This is a good
opportunity to poll the
class or engage in a
discussion. Have they
experienced a time
when the annotation
tools would have been
useful? Encourage
remote learners to
respond via the video
link if it's available.
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23
Annotation Tool
Is Used To:
Arrow
Point to and select on-screen elements during a slide show. This is the
default state of the mouse pointer.
Pen
Write on the slide during a slide show.
Highlighter
Highlight important on-screen objects or text.
Ink Color
Change the color of the pen or the highlighter.
Eraser
Erase a single annotation mark.
Erase All Ink on
Slide
Erase all on-screen annotations.
Arrow Options
Set the visibility of the pointer.
Access the Checklist tile on your LogicalCHOICE course screen for reference
information and job aids on How to Annotate a Presentation
Microsoft® Office PowerPoint® 2010: Part 2 | 79
Lesson 6: Customizing a Slide Show | Topic A
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33
ACTIVITY 6-1
Annotating a Presentation
Data File
C:\091032Data\Customizing a Slide Show\Develetech New Products Internal Release_final
version.pptx
Scenario
Your presentation has been reviewed by all of Develetech's department heads and several VPs. You
have incorporated all feedback and feel the presentation is nearly ready to be distributed. However,
you aren't sure whether or not some of the images on your slides adhere to Develetech's visual
guidelines. You ask one of the company's graphic designers to review the images with you. Because
he works in a separate building, you decide to use web conferencing to review the presentation
together. You use PowerPoint's annotation tools to point out specific areas of concern.
Note: During this activity, if you are using web conferencing software in your class, do not
actually share your desktop or the PowerPoint 2010 application.
1. Launch the C:\091032Data\Customizing a Slide Show\Develetech New Products Internal Release_final
version.pptx file.
2. Navigate to slide 7 and select Slide Show→Start Slide Show→From Current Slide.
3. Use the Pen tool to annotate the presentation.
a) Right-click the screen, select Pointer Options, and then select Pen from the secondary menu.
b) Click and hold the left mouse button, and then drag the Pen tool to draw a circle around the highlight
on the image of the circle.
c) Advance to the next slide, and then draw a line below Africa on the image of the globe.
4. Use the Highlighter to annotate the presentation.
a) Advance to the next slide, right-click the screen, and select Pointer Options→Highlighter.
b) Right-click the screen and select Pointer Options→Ink Color.
c) Select a color from the tertiary menu.
d) Click and drag the mouse to highlight the dark blue wedge at the bottom of the pie chart and the
bars along the bottom of the image.
5. Press the Esc key to deactivate the highlighter, and then exit the slide show.
6. In the Microsoft PowerPoint dialog box, select Discard to delete all annotations.
80 | Microsoft® Office PowerPoint® 2010: Part 2
Lesson 6: Customizing a Slide Show | Topic A
Do Not Duplicate or Distribute
31
TOPIC B
Set Up a Slide Show
You may be called upon to deliver your presentation in a number of different environments.
Although the most common type of presentation is delivered live in front of an audience, you may
need to set one up to be viewed by members of the public on a display in a high-traffic area. Or, you
may need to email the presentation to be viewed by individuals using computers or tablets.
Delivering your presentation in these various manners will, naturally, require different methods of
running the presentation.
PowerPoint 2010 provides you with the ability to run your presentations remotely, take complete
control of your presentation in a live environment without distracting the audience, and control how
individuals can view your presentations on their own computers. Understanding how to set up and
run these various presentation types provides you with the capability and flexibility to deliver your
message to a wider audience without having to schedule, attend, and present at numerous live
events.
The Presenter View
Presenter view allows you to display different views of your presentation for yourself and for the
audience. This feature allows you to view notes pages or preview upcoming slides while the audience
views the presentation as a slide show from a projector or separate monitor. To take advantage of
the feature, your computer must have multiple display capabilities.
Figure 6-2: The Presenter view lets you control the presentation without disrupting the
audience's view.
Presenter View Element
Function
Slide Image
Displays the slide currently being viewed by the audience.
Notes Pane
Displays speaker notes to the presenter.
Microsoft® Office PowerPoint® 2010: Part 2 | 81
Lesson 6: Customizing a Slide Show | Topic B
The Presenter View
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