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Paragraph Alignment
Align Left:
Lines of text are aligned along the left indent. The text along the right side of the
paragraph appears ragged. Left-aligned is the default paragraph-alignment setting.
Center:
Lines of text are aligned between the indents. Both the left and right sides of the
paragraph appeared ragged.
Align Right:
Lines of text are aligned along the right indent. The left and right indents are even with
the left and right margins by default.
Justify:
Lines of text are aligned along both the left and right indents. Word adjusts the spacing
between words so that they stretch from left indent to right indent. When the last line
of a justified paragraph is short, however, it will not be stretched out.
Working with indents, numbered lists, and bulleted lists
Indents are used to create left and right boundaries for selected paragraphs without
changing the margins for the entire document. By default, indents are set equal to the
margins.
The indent markers are the up and down pointing triangles and small box on the ruler.
There are four indent markers:
The First Line Indent marker, , is the downward-pointing triangle on the left
end of the ruler. It controls the left boundary for the first line of a paragraph.
The Hanging Indent marker,
, is the upward-pointing triangle on the left end
of the ruler. It controls the left boundary of every line in a paragraph except the
first line.
The Left Indent marker, , is the small rectangle under the Hanging Indent
marker. It controls the left boundary for every line in a paragraph except when a
First Line or Hanging Indent is applied. When no left-margin indents are applied,
moving the Left Indent marker simultaneously moves the First Line and Hanging
Indent markers as well.
The Right Indent marker, , is the upward-pointing triangle on the right end of
the ruler. It controls the right boundary for every line in a paragraph.
EXERCISE: SETTING AND REPEATING INDENTS
1.
Click the OFFICE BUTTON and select OPEN.
2.
Navigate to the folder: C:\DESKTOP\WORD SAMPLE FILES.
3.
From the list of filenames, double-click on LISTS AND LINE BREAKS.
4.
Place the insertion point on the line: Attend open houses with you.
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5.
Click the INCREASE INDENT button,
, from the PARAGRAPH command
group on the HOME tab.
6.
Next, click the DECREASE INDENT button,
.
7.
If you do not see the ruler at the top of your document under the ribbon,
click the VIEW tab. Click the RULER checkbox. Then, click the HOME tab
again.
8.
On the ruler, place the tip of the mouse pointer on the small box under the
Hanging Indent marker,
. Drag the LEFT INDENT marker, , to the 0.5
inch mark on the ruler.
9.
Drag the RIGHT INDENT marker, , to 3.5 inches.
10.
Place the insertion point anywhere in the line: Present your offer. Then,
press the [F4] key.
11.
Drag the LEFT INDENT marker to the 0.5 inch mark on the ruler.
12.
Repeat the left and right indents for: Guide you through closing.
13.
Click the OFFICE BUTTON.
14.
Highlight SAVE AS, and then select WORD DOCUMENT for the document
type. Type MY LISTS AND LINE BREAKS for the new file name, and click the
SAVE button.
C
REATING
N
UMBERED
L
ISTS
Use the numbering feature with paragraphs in a document when needed. When
numbering is added to paragraphs, Word formats the paragraphs with hanging indents.
To create a numbered list while composing a document:
1.
Place the insertion point where you want the numbered list to begin.
2.
Click the NUMBERING button,
, from the PARAGRAPH command group
on the HOME tab.
3.
Type the text for the list. Press the [ENTER] key to move to the next line and
start a new number.
4.
Click the NUMBERING button again to discontinue the number formatting.
EXERCISE: APPLYING THE NUMBERED LIST FORMAT TO EXISTING TEXT
1.
Select the three indented paragraphs starting with: Attend open houses with
you.
2.
Click the NUMBERING button,
, from the PARAGRAPH command group
on the HOME tab.
3.
Click the SAVE button,
.
4.
Click the CLOSE button,
, to close the document.
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C
REATING
B
ULLETED
L
ISTS
You can also apply bullets to a series of paragraphs in a document by using the same
method you used for a numbered list. Select the paragraphs, and then click the
BULLETS button,
.
You can change the style of the bullet that is used in your list. To do so, click the drop-
down arrow to the right of BULLETS button,
, from the PARAGRAPH command
group on the HOME tab. Select one of the additional bullet styles from the Bullet
Library.
You can choose from additional symbols to be used as a bullet by clicking on DEFINE
NEW BULLET, while viewing the Bullet Library, and then selecting a suitable symbol.
Click OK, when finished.
U
SING
T
ABS
By default, left-aligned tab stops are set at 0.5-inch increments between the margins.
These default tab stops are visible on the ruler only when a tab character is inserted in
the text. When you set custom tab stops, all default tab stops to the left of the custom
tab stops are automatically cleared. One tab stop should be set for each tab character
that appears in selected paragraphs.
EXERCISE: USING THE DEFAULT TAB STOPS
1.
Click the OFFICE BUTTON and select OPEN.
2.
Navigate to the folder: C:\DESKTOP\WORD SAMPLE FILES.
3.
From the list of filenames, double-click on TABS AND TABLES.
4.
Place the insertion point to the right of the text: To:. Press the [TAB] key.
Then, type GILL BATES.
5.
Place the insertion point to the right of the text: From:. Press the [TAB] key.
Then, type your name.
6.
Place the insertion point to the right of the text: Date:. Press the [TAB] key.
Click the INSERT tab on the ribbon. Choose DATE AND TIME from the TEXT
command group.
7.
Double-click one of the Date and Time styles.
8.
Place the insertion point to the right of the text: Re:. Press the [TAB] key.
Type MORTGAGE RATES.
9.
Click the OFFICE BUTTON.
10.
Highlight SAVE AS, and then select WORD DOCUMENT for the document
type. Type MY TABS AND TABLES for the new file name, and click the SAVE
button.
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USING CUSTOM TAB STOPS
To set a custom tab stop, select the appropriate paragraph or paragraphs. Click on the
TAB STOP button on the far left corner of the ruler to choose the appropriate type of
tab stop (Figure 9). Point to the desired tab-stop position, just under the tick marks on
the ruler, and click the left mouse button.
MOVING AND DELETING A TAB STOP
You can move any delete any tab stops that you have set. To move a custom tab stop,
select the appropriate paragraph(s). On the ruler, point to the marker representing the
custom tab stop, and drag it to a new position.
To delete a custom tab stop, select the appropriate paragraph(s). On the ruler, point to
the marker that represents the custom tab stop, and drag it down into the text area.
EXERCISE: USING THE RULER TO SET, MOVE, AND DELETE A TAB STOP
1.
Select the four paragraphs that start with: To:, From:, Date:, and Re:.
2.
Notice that the TAB STOP button should have a left tab selected by default.
3.
Point directly beneath the 1-inch mark on the ruler. Click the left mouse
button to insert a left tab stop.
4.
Point to the tab stop at 1 inch and press and hold the left mouse button to
drag the tab stop to 1.5 inches.
5.
Point to the tab stop at 1.5 inches and press and hold the left mouse button
to drag the tab stop down off the ruler into the text area.
6.
Release the mouse button to remove the tab stop. Notice that the text
moves back to the default tab stop.
Left Tab: text flows to the right of the tab stop.
Center Tab: text is centered on the tab stop.
Right Tab: text flows to the left of the tab stop.
Decimal Tab (used for numbers): text aligns on the decimal point.
Figure 9: Tab Types
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CREATING A TABLE
You can create a Table to enhance the presentation of data, to create side-by-side
paragraphs, and to organize information used in form letters.
I
NSERTING
T
ABLES
To insert a table into your document, place the insertion point where you want to insert
the table. Then, click the INSERT tab on the ribbon and click the drop-down menu on
the TABLES command group. Use the mouse to shade the desired number of columns
and rows. Word will create a table that fills the area inside the margins with the width
of the columns adjusting automatically according to the amount of space available.
Click the left mouse button to insert the table to your document according to your
specifications.
EXERCISE: INSERTING A TABLE
1.
Scroll to the bottom of the document.
2.
Then, click the INSERT tab on the ribbon.
3.
Click the drop-down menu on the TABLES command group.
4.
Use the mouse to shade 4 columns and 5 rows, and then click the left mouse
button to insert the table.
M
OVING
A
ROUND A
T
ABLE
Each block in a table is called a Cell. You can move around a table by using the left,
right, up, and down arrow keys. To move to a specific cell, use your mouse pointer to
move to the specified cell. Or, you can use the [TAB] key to move from cell to cell, from
left to right. You can hold down the [SHIFT] key and press the [TAB] key simultaneously
to move from cell to cell, from right to left.
E
NTERING
T
EXT INTO A
T
ABLE
To enter text into a table, simply type the text inside the desired cell. Press the [TAB]
key to move to the next cell.
EXERCISE: ENTERING TEXT INTO A TABLE
1.
With the cursor in the first cell, type TYPE OF MORTGAGE. Then, press the
[TAB] key.
2.
Type THIS YEAR in the first cell in the second column. Then, press the [TAB]
key.
3.
Continue until you have entered all of the text shown below (Figure 10).
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Type of Mortgage This Year
Last Year
Recommended
30 conventional
7.0%
7.5%
Yes
30 jumbo
7.625%
7.875%
Yes
15 conventional
6.875%
7.125%
No
15 jumbo
7.25%
7.5%
No
Figure 10: Entering Text into a Table
I
NSERTING AND
D
ELETING
R
OWS AND
C
OLUMNS
You can easily add additional rows or columns to your existing table.
EXERCISE: INSERTING ADDITIONAL ROWS OR COLUMNS
1.
With your cursor inside the table, click the LAYOUT tab from the Table Tools
contextual tab area.
2.
From the ROWS & COLUMNS command group, select the appropriate
insertion method; in this case, click INSERT BELOW.
3.
Notice a new row has been added beneath the current row.
You can add multiple rows or columns at once by selecting the desired number of rows
or columns to add, and then clicking the desired insertion method.
Note: The simplest way to add a new row at the bottom of the table is to move to the
last column of the last row and press the [TAB] key.
EXERCISE: DELETING A ROW OR COLUMN
1.
Use your mouse to select the last column.
2.
Then, from the LAYOUT tab, click the DELETE option,
, from the ROWS &
COLUMNS command group.
3.
Select DELETE COLUMNS.
R
ESIZING
C
OLUMNS
When a table is first created, it evenly distributes the space for each column. You can
resize column widths to best fit the data by clicking inside the table. Then, from the
LAYOUT tab, click the AUTOFIT command,
, from the CELL SIZE command group.
An alternative method is to use the Width Indicator. To use this method, place your
cursor on the line that separates the two columns. This causes the width indicator to
appear. Click and drag with the mouse to adjust the column width either larger or
smaller.
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M
ERGING
C
ELLS
If you want to create a table heading which will span several columns, you can use the
Merge Cells feature to combine the adjacent cells into a single cell.
To merge cells, right-click the mouse button, and choose MERGE CELLS.
A
PPLYING A
D
ESIGN
F
ORMAT
Microsoft Word 2007 allows you to easily apply borders, shading, special fonts, and
color to your table. All of the pre-bundled formats can be previewed and applied. If
none of the options are exactly right, you can customize the format to meet your needs.
Notice that you can see a live preview of the design format, while hovering above the
style with your mouse.
EXERCISE: APPLYING AN AUTOFORMAT DESIGN STYLE
1.
Click anywhere inside the table.
2.
Click the DESIGN tab from the Table Tools contextual tab area.
3.
Hover above the styles in the TABLE STYLES command group to see a
preview.
4.
Click the MORE button, , to see all of the design styles.
5.
Click to select the desired style.
6.
Look at the options in the TABLE STYLE OPTIONS command group. Click the
HEADER ROW option to have the first row stand out from the others.
7.
Click the SAVE button,
.
8.
Click the CLOSE button,
, to close the document.
GETTING HELP
Word’s extensive Help feature lists the steps you need to perform to complete specific
tasks. It also provides you with tips and shortcuts for using Microsoft Word
EXERCISE: GETTING HELP
1.
Click the HELP button,
, in the upper right corner of the window. The
Word Help window will open (Figure 11).
2.
Type PRINT PREVIEW into the SEARCH box and press the [ENTER] key.
3.
Browse through the various Help documents
4.
When finished, click the CLOSE button, , at the top right corner of the
Help window.
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