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Adobe Acrobat 9 Professional
Adobe Acrobat 9 Professional..................................................1
Converting Files to PDF Format................................................3
Overview..........................................................................................3
Create a PDF using the Print command......................................................3
Convert files to PDF.............................................................................3
Convert Word and PowerPoint files to PDF...................................................................3
Convert Excel files to PDF.......................................................................................3
Converting Multiple files to Single PDFs......................................................................4
Merge Files into a Single PDF...................................................................................4
Editing Text and Objects........................................................5
TouchUp Text Tool..............................................................................5
Edit text attributes...............................................................................................5
Add new text......................................................................................................6
Add text using the Typewriter tool............................................................................6
TouchUp Object Tool...........................................................................7
Place an image or object........................................................................................7
Select an object..................................................................................................7
Move an object....................................................................................................8
Resize an object..................................................................................................8
Clip an object.....................................................................................................8
Other Options.....................................................................................................8
Creating Forms....................................................................9
Resize a form field...............................................................................................9
Resize multiple form fields to match a selected form field...............................................9
Move individual form fields....................................................................................10
Align and center multiple form fields........................................................................10
Adjust the spacing between form fields.....................................................................10
Delete a form field..............................................................................................11
Create a new form field........................................................................................11
Set form field navigation.......................................................................................12
Set tabbing order in edit mode................................................................................12
Enable Reader users to save form data......................................................................12
Create and edit PDF Portfolios................................................13
Create a PDF Portfolio.........................................................................13
Choose a layout..................................................................................................13
Add a welcome page and header.............................................................................13
Select a color scheme..........................................................................................14
Specify file details...............................................................................................14
Remove files and folders from a PDF Portfolio.............................................................14
Online Tutorials..................................................................14
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Converting Files to PDF Format
Overview
You create a PDF by converting other documents and resources to Portable Document Format.
You can usually choose from several PDF creation methods, depending on the type of file you
start with and your requirements for the PDF.
You can create PDFs from documents printed on paper, Microsoft Word documents, InDesign®
files, and digital images, to name just a few examples. Different types of sources have different
tools available for PDF conversion. In many applications, you can create PDFs by selecting the
Adobe PDF printer in the Print dialog box.
Create a PDF using the Print command
1. Open a file in its authoring application, and choose File > Print.
2. Choose Adobe PDF (or CutePDF) from the printers menu.
3. Click the Properties (or Preferences) button to customize the Adobe PDF printer settings.
The filename and destination are controlled by the Prompt For Adobe PDF Filename
setting in the Adobe PDF Printing Preferences dialog box.
4. In the Print dialog box, click OK.
Convert files to PDF
When creating a PDF from Microsoft Office files, you can set conversion options for the current
file. You can also select a range of content in the file to convert. The conversion options that you
can set in the following steps are some of the most commonly used settings from the Acrobat
PDFMaker dialog box.
Convert Word and PowerPoint files to PDF
1. Open a file in Word or PowerPoint.
2. From the Adobe PDF menu, select Convert To Adobe PDF.
3. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
4. Optionally, click the Options button to change the conversion settings.
5. Select a Page Range (Word) or Slide Range (PowerPoint). The Selection option is
available only if you have selected content in the file.
6. Click OK, then click Save to create the PDF.
Convert Excel files to PDF
1. Open a file in Excel.
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2. Optionally, select the cells to convert.
3. From the Adobe PDF menu, select one of the Convert To Adobe PDF options.
4. In the Acrobat PDFMaker dialog box, select a Conversion Range, then click Convert
To PDF.
5. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
6. Optionally, click the Options button to change the conversion settings.
7. Click Save to create the PDF.
Converting Multiple files to Single PDFs
1. Open Adobe Acrobat Pro.
2. From the File menu, select Create PDF > Batch Create Multiple Files.
3. Click the Add Files button and select Add Files or Add Folders. Click OK.
4. Choose your Output Options, and then click OK. All of the files you selected will be
converted individually to PDF files.
Merge Files into a Single PDF
1. From the File > Create PDF > Merge Files Into A Single PDF. (If a PDF is currently
open, it appears in the list of included files.)
2. In the upper-right corner of the Combine Files dialog box, make sure that Single PDF is
selected.
3. From the Add Files menu, select Add Files or Add Folders. (If a folder contains files
that Acrobat does not support for PDF conversion, those files will not be added.)
4. Navigate to the location of your files and select the files to be added.
5. To rearrange the order of files on the list, select a file, then drag it or click Move Up or
Move Down.
6. To sort the list, click the column name that you want to sort by. Click again to sort in
reverse order.
7. To convert only part of a multi-page source file, double-click the file, or select the file
and click the Choose Pages button (see Note below). In the Preview, review and select
pages, as needed, following the instructions in the dialog box, which vary according to
file type, and click OK.
Note: The name of the Choose button varies according to file type. For PDFs and Word
documents, it is labeled Choose Pages; for PowerPoint files, it is Choose Slides; for Excel files.
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8. Click Options to specify conversion settings.
9. Specify a file size, and then click Combine Files.
Editing Text and Objects
A common misconception about PDF documents is that they should behave like any other
document that contains images and text, letting you freely move or edit items on a page. A PDF
is like a snapshot of your original document. You can perform minor touch-ups, but if your PDF
requires substantial revision, it’s easier to make changes to the source document and regenerate
the PDF.
TouchUp Text Tool
You can add or replace text only if the font used for that text is installed on your system. If the
font isn’t installed on your system but is embedded or subsetted in the PDF, you can make
changes only to color, word spacing, character spacing, baseline offset, or font size.
You can edit text on rotated lines in the same way as on horizontal lines, and you can edit text
using vertical fonts in the same way as text using horizontal fonts.
1. Choose Tools > Advanced Editing > TouchUp Text Tool, or select the TouchUp Text
tool
in the Advanced Editing toolbar.
2. Click in the text you want to edit. A bounding box outlines the selectable text.
3. Select the text you want to edit.
4. Edit the text by doing one of the following:
Type new text to replace the selected text.
Press Delete to remove the text.
Choose Edit > Copy to copy the selected text.
Right-click the text and choose the appropriate option.
5. Click outside the selection to deselect it and start over.
Edit text attributes
1. Select the TouchUp Text tool.
2. Highlight the text you want to edit.
3. Right-click the text, and choose Properties.
4. In the TouchUp Properties dialog box, click the Text tab. You can change any of the
following text attributes:
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Font - Changes the font used by the selected text to the font you specify. You can select any
font installed on your system or fully embedded in the PDF document. Document fonts are
listed at the top; system fonts are listed below.
Font Size - Changes the font size to the size (in points) that you specify.
Character Spacing - Inserts uniform spacing between two or more characters in selected
text.
Word Spacing - Inserts uniform spacing between two or more words in selected text.
Horizontal Scaling - Specifies the proportion between the height and the width of the type.
Baseline Offset - Offsets the text from the baseline. The baseline is the line on which the
type rests.
Fill - Specifies the fill color.
Stroke - Specifies the stroke color.
Stroke Width - Specifies the width of the stroke.
Add new text
You can add new text to a PDF using any of the fonts installed on the system.
1. Select the TouchUp Text Tool.
2. Ctrl-click where you want to add text.
3. In the New Font dialog box, select the font and mode you want, and click OK.
4. Type the new text.
5. To change the font size or other attributes, select the text, right-click, and choose
Properties.
6. To move the text block, use the TouchUp Object Tool.
Add text using the Typewriter tool
Use the Typewriter tool to type text anywhere on a PDF page. Organizations sometimes provide
PDF versions of their paper forms without interactive form fields. The Typewriter tool provides
a simple solution for filling out such forms.
1. Choose Tools > Typewriter > Show Typewriter Toolbar, and then click the
Typewriter button.
2. Click where you want to type, and then begin typing. Press Enter to add a second line.
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3. To change the text properties, select the text, and then use any of the following tools in
the Typewriter toolbar:
To change the text size, click the Decrease Text Size button or the Increase Text
Size button. Or choose a typeface size from the pop-up menu.
To change the line spacing (leading), click the Decrease Line Spacing button or
the Increase Line Spacing button.
Choose a color from the Text Color pop-up menu.
Choose a typeface from the typeface pop-up menu.
4. To move or resize Typewriter text block, select the Select tool, click a Typewriter text
block, and drag the text block or one of its corners.
5. To edit the text again, select the Typewriter tool, and then double-click the Typewriter
text.
Note: Reader users can use the Typewriter tool if the document author enables use of the
Typewriter tool for that PDF. To enable use of the Typewriter tool, open the PDF and choose
Tools > Typewriter > Enable Typewriter Tool In Adobe Reader.
TouchUp Object Tool
Place an image or object
1. Choose Tools > Advanced Editing > TouchUp Object Tool
.
2. Right-click the page and choose Place Image.
3. Choose one of the following file formats: BMP, GIF, JPEG, PCX, PNG, EPS/PS, or
TIFF.
4. Select an image file, and click Open. A copy of the image file appears in the center of the
page, at the same resolution as the original file.
Select an object
1. Select one or more objects:
Click the object with the TouchUp Object tool
(Tools > Advanced Editing).
Click the object with the Select Object tool
, or with the tool you used to create
the object.
Select one object, then hold down the Shift key and select more objects. The
objects will be linked together.
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Drag to create a rectangle around the desired objects. If the Select Object tool is
active, all objects within the rectangle are selected. If an Advanced Editing tool is
active, press Ctrl as you drag; all objects of the tool type within the rectangle are
selected.
Move an object
1. Click the object with the TouchUp Object tool
or the Select Object tool
.
2. Drag the object to the desired location. Objects cannot be dragged to a different page
(you can cut and paste them to a new page instead). Shift-drag the object to constrain
movement up or down, or right or left.
Resize an object
1. Click the object with the TouchUp Object tool
or the Select Object tool
.
2. Drag a handle of the object. Shift-drag the handle to retain the original aspect ratio.
Clip an object
1. Select the TouchUp Object tool
.
2. Right-click the object, and choose Set Clip. When you hold the pointer over the
selection, the clipping icon
appears.
3. Drag a selection handle in the direction you want until the clip rectangle displays the
results you want.
4. Click inside the selection to exit the clipping mode.
Other Options
Delete Clip - Delete Clip deletes objects that are clipping the selected object. For example, if
you scale text and the resulting characters are clipped, selecting this option shows you the
complete characters. This option appears only if you chose Set Clip.
Flip Horizontal, Flip Vertical - Flip Horizontal flips the image horizontally, on the vertical
axis. Flipping text blocks horizontally creates a mirror effect. Flip Vertical flips the image
vertically, on the horizontal axis.
Create Artifact - Removes the object from the reading order so it isn’t read by a screen reader
or the Read Out Loud command.
Edit Image, Edit Object - Starts the image editor or object editor you specify in the TouchUp
preferences. Edit Image is available when a vector image is selected; Edit Object is available
when a bitmap image is selected. Selecting these options removes tags from the PDF, potentially
changing how the PDF reflows and affecting accessibility. For example, changing the location of
an object affects the order in which that object (or its alternate text) is read by a screen reader.
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Rotate Clockwise, Rotate Counterclockwise, Rotate Selection - Rotate Clockwise and Rotate
Counterclockwise rotate the selected object ninety degrees in the indicated direction. Rotate
Selection lets you rotate the selection incrementally by dragging a selection handle in the
direction you choose. You must click inside the selection to exit the rotate mode.
Properties - Lets you edit properties for the content, tag, and text, such as adding alternate text
to an image to make it accessible.
Creating Forms
You can convert an existing electronic document (for example, a Word, Excel, or PDF
document) or scan a paper document to a PDF form, and then add interactive form fields to the
form.
Note: When you convert a document to an Acrobat form, Acrobat detects the form fields in the
document. You need to examine the document carefully to verify that Acrobat detected the
correct fields.
1. Choose Forms > Start Form Wizard.
2. To convert an existing electronic document (for example, Word or PDF) to a PDF form,
select An Existing Electronic Document.
After you create form fields, you can rearrange, resize, or move them to give the page a cleaner,
more professional look.
To make adjustments in the layout of form fields, make sure that you are in editing mode (choose
Forms > Add or Edit Fields).
Resize a form field
1. Select the Select Object tool.
2. Select the form field that you want to resize.
3. Click to select the form field, and then drag a border handle. Press and hold Shift to
maintain the current aspect ratio of the form field.
Resize multiple form fields to match a selected form field
1. Select all the form fields that you want to resize.
2. Right-click the form field that you want the other selected form fields to match. Choose
Set Fields To Same Size, and then select one of the following:
Height - Adjusts the heights without changing the widths.
Width - Adjusts the widths without changing the heights.
Both - Adjust all widths and heights to match.
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Move individual form fields
You can move form fields by simply dragging them. For greater precision in less time, you can
use special features that align them with each other, adjust the spacing between them, and center
them on the page.
1. Using the Select Object tool, select one or more form fields that you want to move.
To move to an approximate location, drag the selected form fields to the new
location.
To constrain movement to a horizontal or vertical direction, begin dragging, and then
press Shift while continuing to drag the selection.
To move either horizontally or vertically in small increments, press the arrow keys to
nudge the selected form field into position.
To move the form field to the exact center of a page, choose Edit > Cut, navigate to
the desired page, and then choose Edit > Paste.
Note: Fields are placed in the center of the page only the first time they’re pasted. Additional
pasted fields are offset from the previously pasted field.
Align and center multiple form fields
1. Select two or more form fields that you want to align.
2. Right-click the field to which you want to align the other fields. Choose Align, Distribute
Or Center, and then choose a command as follows:
To align a column of fields, choose Align Left, Right, or Vertical. They align
respectively to the left edge, right edge, or vertical axis (center) of the anchor form
field.
To align a row of fields, choose Align Top, Bottom, or Horizontally. They align
respectively to the top edge, bottom edge, or horizontal axis (center) of the anchor
form field.
To center the fields, choose Center Vertically, Horizontally, or Both.
Note: When you right-click one of the selected fields, it shows the border handles, indicating
that it’s the anchor form field. The Align menu commands move the other selected form fields
to line up with the edges of the anchor form field.
Adjust the spacing between form fields
In the context of laying out form fields on a page, distributing means to give a group of form
fields uniform spacing, measured from the centers of adjacent fields. The Distribute commands
take precedence over the Snap To Grid command.
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