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posters using 
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University of Oxford IT Services 
ii 
How to Use This Book 
This handbook accompanies the taught sessions for the course. Each section 
contains a brief overview of a topic for your reference and then one or more 
exercises. 
The Exercises 
Exercises are arranged as follows: 
A title and brief overview of the tasks to be carried out 
A numbered set of tasks, together with a brief description of each 
A numbered set of detailed steps that will achieve each task 
Some exercises, particularly those within the same section, assume that you have 
completed earlier exercises. Your lecturer will direct you to the location of files 
that are needed for the exercises. If you have any problems with the text or the 
exercises, please ask the lecturer or one of the demonstrators for help. 
This book includes plenty of exercise activities – more than can usually be 
completed during the hands-on sessions of the course. You should select some to 
try during the course, while the teacher and demonstrator(s) are around to guide 
you. Later, you may attend follow-up sessions at IT Services called Computer8, 
where you can continue to work on the exercises, with some support from IT 
teachers. Other exercises are for you to try on your own, as a reminder or an 
extension of the work done during the course. 
Writing Conventions 
A number of conventions are used to help you to be clear about what you need to 
do in each step of a task. 
In general, the word press indicates you need to press a key on the 
keyboard. Click, choose or select refer to using the mouse and 
clicking on items on the screen (unless you have your own favourite 
way of operating screen features). 
Names of keys on the keyboard, for example the Enter (or Return) 
key, are shown like this E
NTER
Multiple key names linked by a + (for example, C
TRL
+
Z
) indicate that 
the first key should be held down while the remaining keys are 
pressed; all keys can then be released together. 
Words and commands typed in by the user are shown 
like this
Labels and titles on the screen are shown 
like this
A button to be clicked will look 
like this 
his 
The names of software packages are identified like this, and the 
names of files to be used 
like this
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iii 
IT Learning Programme 
Software Used 
Windows XP 
PowerPoint 2010 (PC) 
Files Used 
Monumentvalley.jpg 
Geological_time_spiral.png 
ox_brand_cmyk_rev.eps 
Lorem Ipsum.doc 
Lorem Ipsum.txt 
Revision Information 
Version  Date 
Author 
Changes made 
4.0 
October 2009 
Dave Baker 
Complete rewrite 
4.1 
March 2010 
Dave Baker 
Changes to layout 
5.0 
August 2011 
Dave Baker 
Updated to PPt 2010 
5.1 
September 2012 
Dave Baker 
Updates to text and  
IT Services branding 
5.1a 
February 2013 
Dave Baker 
Enhanced Poster Design 
section. Update to 
evaluation form. 
5.1b 
September 2013 
Dave Baker 
Minor cosmetic changes 
5.2 
August 2014 
Dave Baker 
Add trim border text 
5.2a 
January 2015 
Dave Baker 
Added Interactive Posters 
appendix 
Acknowledgements 
With thanks to Anna Pavelin for proofreading and providing feedback on the 
course structure. 
Copyright 
Dave Baker makes this document and the accompanying PowerPoint 
presentation available for reuse under a Creative Commons licence (Attribution-
NonCommercial-ShareAlike CC BY-NC-SA) 
Screen shots in this document are copyright of Microsoft. 
The image of Monument Valley is from  
http://en.wikipedia.org/wiki/File:Monumentvalley.jpg 
The image of the geological time spiral is from: 
http://en.wikipedia.org/wiki/File:Geological_time_spiral.png 
The Oxford University logo is copyright of Oxford University and may only be 
used by Oxford University members in accordance with the University’s branding 
guidelines. 
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University of Oxford IT Services 
iv 
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IT Learning Programme 
Contents 
1 Introduction ............................................................................. 1
1.1. What You Should Already Know ......................................................... 1
1.2. What You Will Learn ........................................................................... 1
1.3. Using Office 2010 ................................................................................ 1
1.4. What is PowerPoint (a reminder)? .................................................... 3
1.5. Where can I get a copy of PowerPoint? ............................................. 3
2 Poster Design ........................................................................... 4
2.1. The focus of your poster ..................................................................... 4
2.2. What you must have .......................................................................... 5
2.3. Size and orientation ........................................................................... 6
2.4. Trimming to size ................................................................................ 7
2.5. Structure ............................................................................................ 7
2.6. Using a grid ........................................................................................ 7
2.7. The importance of empty space ......................................................... 8
2.8. Colour ................................................................................................ 8
2.8.1. Background colour ............................................................................... 9
2.8.2. Text colour ........................................................................................... 9
2.8.3. Diagram colour .................................................................................... 9
2.8.4. Image colour ........................................................................................ 9
2.9. First step ............................................................................................ 9
3 Tools ....................................................................................... 10
3.1. Poster design .................................................................................... 10
3.2. Image editing .................................................................................... 12
3.3. Data analysis ..................................................................................... 12
4 Using graphics ....................................................................... 13
4.1. Images ............................................................................................... 13
4.1.1. Vector images ....................................................................................... 13
4.1.2. Bitmap images ..................................................................................... 13
4.1.3. Sourcing your images ..........................................................................14
4.1.4. Copyright ............................................................................................. 15
4.1.5. Placing images ..................................................................................... 15
4.2. Diagrams ...........................................................................................16
4.2.1. Creating diagrams ...............................................................................16
4.2.2. Importing diagrams ............................................................................16
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University of Oxford IT Services 
vi 
4.3. Equations ..........................................................................................16
4.4. Charts and graphs ............................................................................. 17
4.4.1. Chart design ........................................................................................ 17
4.5. Quick Response (QR) codes ............................................................. 17
5 Using Text .............................................................................. 19
5.1. Font sizes ...........................................................................................19
5.2. Fonts ..................................................................................................19
5.3. How much text? ............................................................................... 20
5.4. Managing text boxes ........................................................................ 20
5.4.1. Using text from elsewhere .................................................................. 20
5.5. Using Tables ..................................................................................... 20
6 Using Layers .......................................................................... 22
6.1. Layering text and graphics ............................................................... 22
7 Proofing and printing ............................................................. 23
7.1. Proofreading ..................................................................................... 23
7.2. Evaluating your poster ..................................................................... 23
7.3. Printing ............................................................................................ 25
7.3.1. Versions, fonts and images ................................................................. 25
7.3.2. Producing a PDF version ................................................................... 25
7.3.3. Colours ............................................................................................... 25
8 Delivering the poster ............................................................. 26
8.1. Transporting and fixing ................................................................... 26
8.2. The poster session ........................................................................... 26
8.3. Poster handout................................................................................. 26
9 The workshop ........................................................................ 27
9.1. Class Resources ................................................................................. 31
10 What Next? ........................................................................... 65
10.1. Other PowerPoint sessions............................................................. 65
10.2. Computer8 ..................................................................................... 65
10.3. IT Services Help Centre ................................................................. 65
10.4. Downloadable course materials (WebLearn) ................................ 65
10.5. Further reading .............................................................................. 65
11 Appendix – Interactive posters ............................................. 66
11.1. Interactive poster size and orientation ........................................... 66
11.2. Inserting video and audio ............................................................... 67
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vii 
IT Learning Programme 
11.3. Adding interactive elements ........................................................... 67
11.3.1. Action buttons ................................................................................... 67
11.3.2. Flash .................................................................................................. 67
University of Oxford IT Services 
viii 
List of ‘How To…’ guide sheets 
Create a blank slide (poster!) .................................................... 33
Change the page orientation and size ....................................... 34
Add a trim border to the poster ................................................ 35
Setup a grid and guidelines ....................................................... 36
Change the poster background colour ...................................... 37
Add a background image .......................................................... 38
Add design elements to the background ................................... 39
Insert placeholders ................................................................... 40
Convert a shape to a text box .................................................... 41
Add text ..................................................................................... 42
Format text ............................................................................... 43
Insert existing text .................................................................... 44
Check the resolution of an image .............................................. 45
Insert an image ......................................................................... 46
Insert an image into a shape ..................................................... 47
Resize, crop and position an image .......................................... 48
Make adjustments to a picture’s colour .................................... 49
Use a PowerPoint diagram........................................................ 50
Create a diagram ....................................................................... 51
Create a chart ............................................................................ 52
Adjust a chart’s design .............................................................. 53
Insert an existing chart ............................................................. 54
Create an equation .................................................................... 55
Create a table ............................................................................ 56
Modify a table ........................................................................... 57
Insert an existing table ............................................................. 58
Print a poster proof ................................................................... 59
Create a PDF for printing .......................................................... 60
Inserting a video clip................................................................. 61
Inserting an audio clip .............................................................. 62
ix 
IT Learning Programme 
Trimming a media clip .............................................................. 63
Adding an action button ........................................................... 64
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