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Settings
6 All Microsoft Office Applications
41
SEAL Systems
2015-04-07
Application Converter
www.sealsystems.com
Version 2.4.0
System Description
Export PDF/A
.......................................................................................................................................................
availability
The export  as PDF/A is supported  for the following Microsoft Office  applica-
tions:
• Microsoft PowerPoint
• Microsoft Visio
• Microsoft Word
.......................................................................................................................................................
description
Normally, no PDF/A is created with the PDF export, since after the PDF creation
often  more  operations  are  executed  which  destroy  the  PDF/A  properties.
Within PLOSSYS netdome or DPF processes PDF/A can be created at the end.
.......................................................................................................................................................
level/version
With  PDF/A,  PDF/A-1b  with  PDF  1.4  is  created,  without  PDF/A,  PDF  1.5  is
created.
.......................................................................................................................................................
instructions
This is how you create PDF/A when exporting:
.......................................................................................................................................................
Step
Action
1
In the application-specific section of the configuration file, set the
following setting:
EXPORT_PDFA Y
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Settings
42
6 All Microsoft Office Applications
Application Converter
2015-04-07
SEAL Systems
System Description
Version 2.4.0
www.sealsystems.com
Call Macros
.......................................................................................................................................................
availability
Calling macros is available for the following applications:
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
.......................................................................................................................................................
example
An example of a macro is the call of Adobe PDFMaker as 
PRINTMACRO
.
→ Conversion Via Macro (Adobe PDFMaker), page 28
.......................................................................................................................................................
hint - macro 
virus protection
Make sure that executing macros is allowed:
→ Macro Virus Protection Blocks the Conversion, page 108
.......................................................................................................................................................
suspend docu-
ment protection
When converting Microsoft Word files, problems with the document protection
can occur if macros are used and the 
Form Input
protection type has been set.
In this case, you can suspend the document protection:
→ Suspend the Document Protection, page 83
.......................................................................................................................................................
deactivate check
However, if the Microsoft Word file is protected by a password for document
protection and not by a password for opening and changing, the conversion can
be executed because it will not be blocked by a request. In this case, you can
deactivate checking the document protection:
→ Deactivate Checking the Document Protection, page 84
.............................................................................................................................To be continued
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Settings
6 All Microsoft Office Applications
43
SEAL Systems
2015-04-07
Application Converter
www.sealsystems.com
Version 2.4.0
System Description
Call Macros, 
Continuation
.......................................................................................................................................................
instructions
This is how you call macros:
.......................................................................................................................................................
Step
Action
1
In the application-specific section of the configuration file, set the
following settings. The macros will be called in the order specified
here.
PREMACRO
(for MS Excel, MS PowerPoint, MS Word)
PRINTMACRO
(for MS Excel, MS PowerPoint, MS Word)
MACRO
(for MS Word)
hint - no output:
If a macro is executed via 
PRINTMACRO
, no PDF export or print will be
started afterwards.
examples for MS Word macros:
PRINTMACRO
SEAL2AdobeDistiller8
MACRO
seal.DeleteWatermark
2
With  MS  Excel,  the  macro  must  be  additionally  loaded  via  the
following environment variable:
AK_EXCEL_LOAD_PLUGIN = macro_with_path
example for loading a macros in MS Excel:
AK_EXCEL_LOAD_PLUGIN = 
C:\Programme\Microsoft Office\Office12\XLSTART\se-alupdate.xla
hint - further macros
With 
AK_EXCEL_LOAD_PLUGIN_1
to 
AK_EXCEL_LOAD_PLUGIN_9
 you
can load up to nine further macros.
3
In order to save the file after the macro specified with 
PREMACRO
has
been executed, set the following environment variable:
AK_SAVE_DOCUMENT_AFTER_PREMACRO = Y
4
If the file must not be saved before executing the macro specified
with 
PRINTMACRO
, set the following environment variable:
AK_WORD_DONT_SAVE_BEFORE_PRINTMACRO = Y
5
For writing macros, the file must be opened with writing access.
Depending on the application, set the following environment vari-
able:
AK_WORD_OPEN_READONLY = N
AK_EXCEL_OPEN_READONLY = N
hint - MS PowerPoint:
For MS PowerPoint, no READONLY option is available.
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Settings
44
6 All Microsoft Office Applications
Application Converter
2015-04-07
SEAL Systems
System Description
Version 2.4.0
www.sealsystems.com
Restrict the Instances of Application Converter
.......................................................................................................................................................
default
By default, multiple instances of Application Converter are used for the conver-
sion.
.......................................................................................................................................................
application
In case of problems with multiple concurrent conversions, you can specify that
only one instance will be used.
.......................................................................................................................................................
hint - excep-
tion
With one instance, a parallel conversion is no longer possible. This slows down
the conversion process noticeable. Therefore, restrict the number of instances
in exceptional cases only.
.......................................................................................................................................................
instructions
This is how you specify that only one instance of Application Converter will be
used:
.......................................................................................................................................................
result
The  next  conversion  will  be  blocked  until  the  current  conversion  has  been
finished.
.......................................................................................................................................................
hint - 
each application
If multiple instances of Application Converter are allowed, you can specify for
each  application  if  only  one  instance  of  this  application  may  be  executed
concurrently.
→ Restrict the Instances of an Application, page 45
.......................................................................................................................................................
hint - 
MS PowerPoint
Microsoft PowerPoint will always be started visibly. It is not possible to start
multiple instances of Microsoft PowerPoint or to close Microsoft PowerPoint
after the conversion. These restrictions serve to improve the stability. There-
fore, the 
AK_GLOBAL_OLE_SYNC
environment variable will not be evaluated.
.......................................................................................................................................................
Step
Action
1
Set the following environment variable:
AK_GLOBAL_OLE_SYNC Y
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Settings
6 All Microsoft Office Applications
45
SEAL Systems
2015-04-07
Application Converter
www.sealsystems.com
Version 2.4.0
System Description
Restrict the Instances of an Application
.......................................................................................................................................................
default
By default, multiple instances of the correspondent application are used for the
conversion.
.......................................................................................................................................................
instructions
This is how you specify that only one instance of  of the application will be used:
.......................................................................................................................................................
result
Generally, multiple instances of Application Converter are used for the conver-
sions but only one for each application.
.......................................................................................................................................................
Step
Action
1
Set  the  following  environment  variable  in  order  that  multiple
instances of Application Converter are used generally:
AK_GLOBAL_OLE_SYNC N
2
In the application-specific section of the configuration file, set the
following setting:
SYNCHRON Y
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Settings
46
6 All Microsoft Office Applications
Application Converter
2015-04-07
SEAL Systems
System Description
Version 2.4.0
www.sealsystems.com
Pass  the  Document  Information  On  To  the  Post-
Script File
.......................................................................................................................................................
attribute file
In an attribute file, you can specify document information which than can be
passed on to the created PostScript file as attribute information such as 
Title
,
Theme
or 
Author
.
.......................................................................................................................................................
availability
Passing the document information on to the PostScript file via the attribute file
is supported for the conversion via PostScript printer and via Adobe PDFMaker.
.......................................................................................................................................................
purpose
Passing the document information is interesting especially if a PDF file will be
created from the PostScript file because Adobe Reader shows this document
information in the preferences. Search engines also identify this information.
.......................................................................................................................................................
directory
The attribute file must be available in the directory of the file to be converted.
.......................................................................................................................................................
name
The attribute file has the same base name as the file to be converted and the
.attr
extension.
.......................................................................................................................................................
example
example of an attribute file:
Title
"SEAL LPS 001 00"
Subject
"PS Mark Demo"
Keywords
"keyword1 keyword2"
Keywords
"keyword3 keyword4"
Author
"John Smith"
Department  "Quality"
.......................................................................................................................................................
7 Microsoft Excel
47
SEAL Systems
2015-04-07
Application Converter
www.sealsystems.com
Version 2.4.0
System Description
7
Microsoft Excel
.......................................................................................................................................................
method
The following methods are possible for the conversion of Microsoft Excel files:
• PDF export from Microsoft
→ Conversion Via PDF Export (Microsoft Office), page 19
• PostScript printer (Default: 
SEAL Systems PS Generic Excel
)
→ Conversion Via PostScript Printer, page 21
• Macro calling Adobe PDFMaker
→ Conversion Via Macro (Adobe PDFMaker), page 28
.......................................................................................................................................................
default
By default, the PDF export from Microsoft will be used.
.......................................................................................................................................................
related top-
ics
Known problems which you can solve by settings in Application Converter are
described here:
→ Troubleshooting, page 94
.......................................................................................................................................................
reference
Known  problems  which  you  can  solve  by  settings  in  Microsoft  Excel  are
described here:
→ [APPSET4CONV_TEC]
.......................................................................................................................................................
in this chapter
This chapter deals with the following topics:
.......................................................................................................................................................
Topic
Page
Settings
48
Settings
48
7 Microsoft Excel
Application Converter
2015-04-07
SEAL Systems
System Description
Version 2.4.0
www.sealsystems.com
7.1
Settings
.......................................................................................................................................................
in this chapter
This chapter deals with the following topics:
.......................................................................................................................................................
related top-
ics
Settings concerning all Microsoft Office applications are described here:
→ All Microsoft Office Applications, page 39
.......................................................................................................................................................
Topic
Page
Update Hyperlinks when Opening
49
Update Document Properties
50
Update and Save OLE Links
51
View Hidden Cells
52
Convert Specific Table Sheets
53
Suspend the Table Sheet Protection
54
Restore the Original Printer
55
Settings
7 Microsoft Excel
49
SEAL Systems
2015-04-07
Application Converter
www.sealsystems.com
Version 2.4.0
System Description
Update Hyperlinks when Opening
.......................................................................................................................................................
instructions
This is how you update links when opening Microsoft Excel files:
.......................................................................................................................................................
Step
Action
1
Set the following environment variable:
AK_EXCEL_UPDATE_LINKS = Y
Settings
50
7 Microsoft Excel
Application Converter
2015-04-07
SEAL Systems
System Description
Version 2.4.0
www.sealsystems.com
Update Document Properties
.......................................................................................................................................................
set
The document properties, for example, the author and the date, are set in the
superordinate process, for example, in DPF4Convert.
→ [DPF4C_SAP_NET_CONVERT_TEC]
.......................................................................................................................................................
update
Application  Converter  then  updates  the  document  properties  before  the
conversion.
.......................................................................................................................................................
instructions
This is how you update the document properties before the conversion:
.......................................................................................................................................................
Step
Action
1
Call the following macro with the following environment variable:
AK_EXCEL_LOAD_PLUGIN = 
C:\Programme\Microsoft Office\Office12\XLSTART\sealupdate.xla
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