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Accessing Data and Data Analysis
101
Using Visual Basic for Applications procedures
Referencing the Outlook object library
To do this:
1. Click Macros on the Tools menu, then click Visual Basic Editor
The Visual Basic editor appears.
2. Click References on the Tools menu.
The References dialog box appears.
3. Select the Microsoft Outlook Object Library and click OK.
Now you need to enter the code of the VBA data provider. To do this:
1. Click New Report Wizard on the Standard toolbar.
The New Report Wizard appears.
2. Select an option for the report layout, then click Next.
The Specify Data Access dialog box appears.
3. Under Others, click Visual Basic for Applications procedures, then click 
Finish.
The Access Data from VBA dialog box appears.
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102
Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
4. Type Outlook for the subroutine name, then click Create.
The Visual Basic editor opens with a skeleton subroutine.
5. Type the following code:
Public Sub Outlook(dpInterface As DpVBAInterface)
Dim olkApp As Outlook.Application
Dim nspNameSpace As NameSpace
Dim objInboxFolder As Object
Dim objMail As Object
Dim oCube As DpVBACube
Dim sName(10) As String
Dim oColumns As DpVBAColumns
Set olkApp = CreateObject("Outlook.Application")
Set nspNameSpace = olkApp.GetNamespace("MAPI")
Set objInboxFolder = nspNameSpace.GetDefaultFolder(olFolderInbox)
dpInterface.UserString(1) = "User String for Outlook Data Provider"
Set oCube = dpInterface.DpVBACubes.Item(1)
Set oColumns = oCube.DpVBAColumns
oColumns.SetNbColumns (7)
Dim oCol As DpVBAColumn
Dim row As Integer
Dim col As Integer
Dim sColName(7) As String
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Accessing Data and Data Analysis
103
Using Visual Basic for Applications procedures
sColName(1) = "From"
sColName(2) = "To"
sColName(3) = "Cc"
sColName(4) = "Subject"
sColName(5) = "Size"
sColName(6) = "Created"
sColName(7) = "Received"
Dim oColData(7) As Variant
'Loop through 10 rows in the inbox and assign values to the 7 columns
'in each row.
For row = 1 To 10
'Get the row's data.
Set objMail = objInboxFolder.Items.Item(row)
oColData(1) = objMail.SenderName
oColData(2) = objMail.To
oColData(3) = objMail.CC
oColData(4) = objMail.Subject
oColData(5) = objMail.Size
oColData(6) = objMail.CreationTime
oColData(7) = objMail.ReceivedTime
'Loop throug the columns.
For col = 1 To 7
Set oCol = oColumns.Item(col)
'Set the column name and data type on the first iteration.
If row = 1 Then
oCol.Name = sColName(col)
'First 5 columns are strings, last 2 are dates.
If col < 6 Then
oCol.Type = boCharacterObject
Else
oCol.Type = boDateObject
End If
End If
oCol.Qualification = boDimension
oCol.Item(row) = oColData(col)
Next col
Next row
dpInterface.CheckDataIntegrity (boCheckAll)
End Sub
6. Click Compile on the Debug menu to compile the project.
7. Click Close and Return to BusinessObjects on the File menu to return to 
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104
Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
BusinessObjects.
8. Click Run.
BusinessObjects generates the report.
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Accessing Data and Data Analysis
105
Using XML files
Using XML files
This section describes how to use XML as a BusinessObjects data provider.
What is XML?
XML is a text-based data format that structures data in elements or tags. XML 
files are similar to the HTML files used to build pages on the World Wide Web. 
The principal difference is that, whereas the set of HTML elements is limited to 
those used to describe the structure of a Web page, an XML file can contain any 
elements, depending on its application. 
Here is an example of an XML file containing data from the Island Resorts 
Marketing database:
<?xml version="1.0" encoding="UTF-8"?>
<Resorts>
<Resort>
<Country>France</Country>
<ResortName>French Riviera</ResortName>
<ServiceLine>Accomodation</ServiceLine>
<Revenue>563250</Revenue>
</Resort>
<Resort>
<Country>France</Country>
<ResortName>French Riviera</ResortName>
<ServiceLine>Food and Drinks</ServiceLine>
<Revenue>107400</Revenue>
</Resort>
<Resort>
<Country>France</Country>
<ResortName>French Riviera</ResortName>
<ServiceLine>Recreation</ServiceLine>
<Revenue>164770</Revenue>
</Resort>
<Resort>
<Country>US</Country>
<ResortName>Bahamas Beach</ResortName>
<ServiceLine>Accomodation</ServiceLine>
<Revenue>67364</Revenue>
</Resort>
<Resort>
<Country>US</Country>
<ResortName>Bahamas Beach</ResortName>
<ServiceLine>Food and Drinks</ServiceLine>
<Revenue>169680</Revenue>
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106
Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
</Resort>
<Resort>
<Country>US</Country>
<ResortName>Bahamas Beach</ResortName>
<ServiceLine>Recreation</ServiceLine>
<Revenue>128100</Revenue>
</Resort>
</Resorts>
XML files can store many different types of data. This manual could be stored as 
XML, as could the data in a relational database. Database-like XML, such as the 
bookstore data above, is the only XML that is meaningful as a datasource for 
BusinessObjects.
Creating a report using an XML file
Creating an XML-based report involves two steps: 
• building an XML filter
• building the report
Building the XML filter
When you build an XML filter you choose the elements in the XML file that you 
want to be available for inclusion in your report. To build a filter:
1. Click New Report Wizard.
2. Select a layout option, then click Begin.
Accessing Data and Data Analysis
107
Using XML files
3. Click Others and select XML Data Provider from the Others box, then click 
Next.
108
Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
4. In the Select an XML Filter step, click New.
The Create XML Filter dialog box appears.
5. Click Load XML, then use the Open dialog to navigate to and select the XML 
Load XML 
Refresh
Clean
data
Display 
sample 
values
Accessing Data and Data Analysis
109
Using XML files
file.
The structure of the XML file appears in the Structure box.
To reload the XML, click Refresh. To display the values of an element, select 
the element in the structure box and click Display Sample Values.
110
Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
6. Select the elements to be included in the Structure box.
Some XML elements do not contain data; they act as a container for other 
elements.” Resorts” is an example of such an element in this file. It is not 
meaningful to include such elements in a report. If you do, their values appear 
as <element_name> + ‘_’ + number . If you include the Resorts element in a 
BusinessObjects report, it appears as Resorts_00001, Resorts_000002.
7. Edit the object names, qualifications and data types in the Variables box.
8. Click Save.
The Save XML Filter As dialog box appears.
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