Creating Accessible PDF from Microsoft® Excel 
Creating the PDF File 
Before converting the Excel file, to PDF, have the conversion settings (Adobe PDF, Change Conversion 
Settings) set as follows: 
 Under Settings, set your settings as shown. 
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 Click the Advanced Settings button. 
Under General, Default Page Size set the values to either 11.0x8.5 (landscape) or 
8.5x11.0 (portrait). 
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Click the Save As… button. Save file as (fill in name here).joboptions. Click Save. 
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Click OK. 
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 Click Adobe PDF, Convert to Adobe PDF. 
 You can now convert the entire workbook into a PDF file or a sheet or sheets. 
 Once you have indicated what you want to convert, click the Convert to PDF button. 
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PDF File 
When the document is converted, you will see something like this: 
You can click on the bookmark icon, in the left-hand frame, in order to see the listing of bookmarks. 
Some setting changes now have to be done to the PDF file: 
 Click File, Properties, Description tab. Type in the correct Title info. 
 Type in Keywords that pertain to the document. 
 Click Initial View tab. Under Layout and Magnification section: 
For Navigation tab section, select Bookmarks Panel and Page. 
For Page layout section, select Single Page 
For Magnification section, select 75%. This value can be changed, according to your 
preference. 
 Click Initial View tab. Under Window Options section: 
For Show: section, select Document Title 
 Click the Advanced tab. Under Reading Options, Language, select English. 
 Click OK. 
 Save the file. 
To check the PDF file, for accessibility: 
 Open the file, in Adobe Acrobat. Click Advanced, Accessibility, Full Check. Select these 
options in the Accessibility Full Check screen. Click Start Checking. 
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