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3-1

HAPTER

Importin g P roduct Con te nt

The Agile PLM system lets you import several different types of data. This chapter includes these topics:

❑

Selecting Product Content Objects to Import

❑

Importing Items

❑

Importing Bills of Material

❑

Importing Manufacturers and Manufacturer Parts

❑

Importing Approved Manufacturers Lists

❑

Importing Quote Histories, Published Prices, and Price Lines

❑

Importing Customers and Product Service Requests

❑

Using Redlining or Authoring Mode

❑

Importing Site-specific BOMs and AMLs

❑

Importing Agile Product Governance & Compliance Data

❑

Importing Attachments from aXML and PDX Packages

❑

Importing Attachments from an Agile Package

Selecting Product Content Objects to Import

For Excel files and delimited text files, you can select only one object type to import. If the source format is an aXML

or PDX package, you can select multiple object types to import.

The following table describes the types of objects you can import.

Table 3-1: Product content objects that can be imported

Object

Description

Manufacturer

A manufacturer with which your organization collaborates

Manufacturer Part

A manufacturer part that your organization uses. A manufacturer part is identified by

its manufacturer part number, not an internal part number.

Item

A unique part, material, subassembly, or product. Agile provides two out-of-the-box

Item classes, Parts and Documents.

Bill of Material (BOM)

A listing of all the subassemblies, parts, and raw materials that go into a parent

assembly. It shows the quantity of each part required to make an assembly.

Approved Manufacturer List (AML)

The list of manufacturers that have been approved to supply a particular item. The

list identifies the manufacturer part for that item.

Quote History and Quote History

Lines

Price quotes from previous projects or legacy data.

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Agile PLM 9.2.1

3-2

Import and Export Guide

For information about importing supplier data and currency conversion tables, see Chapter 4, “Importing Supplier

and System Data.”

From within a Sourcing Project, you can also import project items, project BOMs, and project AMLs. For more

information, see Chapter 5, “Importing Data into a Sourcing Project.”

Importing Items

An item is any unique manufactured or purchased part, material, subassembly, or product. An item can contain a

BOM, which defines relationships with other items or subassemblies, and an AML, which defines the approved

manufacturers and their respective manufacturer parts for that item.

Items in the Item Master represent the approved product content for your enterprise. Because an item can go

through several changes during a product lifecycle, it can have multiple revisions. The Item Master stores an item’s

revision history. Items contained within a project do not have multiple revisions. They serve as temporary data used

to generate RFQs.

To import an item, you must map the

Title Block > Number

field. To specify a particular revision, you must also map

the

Title Block > Rev

field. You can import items into the Item Master or a sourcing project.

Importing Parts and Documents

Agile provides two classes of items, Parts and Documents. If you want to import both Parts and Documents from

the same source file you must map fields for both. If you only map field for Documents and your source file contains

both Parts and Documents, only the Documents are imported. Remember, the Import wizard ignores any fields that

aren’t mapped.

The Parts class has an optional field called Part Type. Documents has a similar field called Document Type. These

fields specify the subclass for a Part or Document. If you don’t map these fields, the Import wizard uses the Default

Part Type and Default Document Type set in Import Preferences; for more information, see “Setting Default Types”

on page 8-4.

Note

Once an item is created, the Part Type and Document Type fields cannot be modified.

Published Price and Published Price

Lines

Published prices or contract prices on current items and manufacturer parts.

Product Service Request (PSR)

A routable object used to issue problem reports and nonconformance reports for

products.

Customer

A customer that provides feedback on your company’s products, alerting you to

quality issues or problems they encounter.

Attachment

File(s) attached to an object.

Substance

Elements or compounds used in the composition of items, manufacturer parts, and

part families.

Declaration

Declarations are routable objects used to bring information concerning the

environmental compliance of parts (Items, Manufacturer Parts, and Part Families).

Specification

A list of banned substances (or substances of concern) and their threshold values.

Part Groups

A group of similar items or manufacturer parts. For PG&C, items and manufacturer

parts are similar if they have the same chemical composition and thus similar

compliance requirements. For PCM, items and manufacturer parts are similar if they

belong to the same commodity class.

Table 3-1: Product content objects that can be imported (continued)

Object

Description

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Chapter 3

Importing Product Content

3-3

Importing Parent Items with BOMs or AMLs

Each bill of material and approved manufacturers list is contained within an item. An item has separate

BOM

and

Manufacturers

tabs that hold the bill of materials and approved manufacturers, respectively.

When you import bills of material or approved manufacturers lists, you can also import the parent items. This is true

regardless of the source format. If you import data from a delimited text file or an Excel file, you can import parent

items and BOMs or parent items and AMLs in one import operation. If you import items from an aXML file, a PDX

package, or one of the predefined template formats, you can import parent items, BOMs, and AMLs all at once.

Importing Items with Multiple Revisions

For speed and efficiency, the Import wizard imports items in batches. Consequently, problems can occur if you

attempt to import multiple revisions of the same item from one import file.

❑

If you try to import items from an aXML file or PDX package containing multiple revisions of the same item, the

Import wizard rejects the package.

❑

If you try to import items from an Excel file or a delimited text file, and the file contains multiple revisions of the

same item in adjacent rows, the Import wizard imports only the first revision. It does not log an error.

❑

If you try to import items from an Excel file or a delimited text file, and the file contains multiple revisions of the

same item in nonadjacent rows, the Import wizard rejects all revisions of the item.

Importing Bills of Material

A bill of material is a listing of all the subassemblies, parts, and raw materials that go into a parent assembly. It shows

the quantity of each part required to make an assembly.

You can import bills of material into the Item Master or a sourcing project. If you are importing BOMs from a text

file or a Microsoft Excel file, make sure all BOM components for a parent item are grouped together in contiguous

rows. For more information, see “Sorting BOM Components” on page 2-12.

Note

When you import bills of material, the Import wizard automatically creates any items listed in the source

data that don’t already exist in the Agile PLM system.

To import BOMs from a text file or an Excel spreadsheet:

Start the Import wizard.

Choose

Tools > Import

Set import preferences.

Click the

Preferences

button in the bottom left corner of the Import wizard. The Specify Preference Settings

window appears.

From the Preferences list, select Business Rule Options. For more information on these options, see “Setting

Business Rule Options” on page 8-2.

For

Change Mode

, select Redlining (the default) or Authoring. If you select Redlining, the Import wizard redlines

any BOM fields that changed as a result of the import session. For more information about redlining, see

“Using Redlining or Authoring Mode” on page 3-8.

For

Change Number

, click to select a change order. A change order is required only if you selected Redlining

for the Change Mode preference. You can search for an existing change order or create a new one. After you

finish selecting or creating a change order, click

Finish

to return to the Specify Preference Settings window.

For

Redline Mode Behavior

, select which items to add to the specified change order: all items, new items, or new

items and existing items that have been redlined.

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Agile PLM 9.2.1

3-4

Import and Export Guide

For

Multi Row Update Mode

, select Complete Replace or Add/Update Only. If you are importing data that includes

partial BOMs and not complete BOM structures, select Add/Update Only.

Click

to save your import preferences for this session.

Select the Import source file.

Specify the import source. Select

File

. Type the filename, or click

Browse

to select it.

Click

Delimited Text File

Excel Workbook

If necessary, click

Configure

to specify the template type or file configuration. Click

Click

to proceed to the next wizard step.

Select the BOM type.

Select

Item

, and then select

Bill of Material

Click

Select a mapping file.

Select

Use an Existing Mapping File

Create a New Mapping

If you selected

Use an Existing Mapping File

, click

Browse

to select the file.

If you selected

Create a New Mapping

, click the

Create a New Mapping

button to define the mapping. The Edit

Mapping File window appears. Map the import fields to target Agile fields, and then click

Finished

Click

to proceed to the next wizard step.

Select or create a transformation definition file (optional). Click

Review your import settings, and then click

Import

to begin importing.

Importing Existing and Non-existing BOM Components

When you import BOMs, the Import wizard automatically creates any items that don't already exist in the Agile PLM

system. If a BOM item already exists in the Agile PLM system, the Import wizard associates the item with its latest

revision.

Under either of the following two conditions, the Import wizard fails to automatically create child items on a BOM:

❑

If the parent item’s required fields (such as

Cover Page > Number

) are invalid.

❑

If you imported BOMs to a project and the BOMs were subsequently rolled back.

Importing Find Numbers

If the

BOM > Find Num

field isn’t mapped, its default value is 0.

Importing Partial BOMs

To update a BOM without deleting existing BOM components, set the

Multi Row Update Mode

preference to “Add/

Update Only.” The Import wizard imports new BOM components and updates any existing components. For more

information, see “Setting Business Rule Options” on page 8-2.

Importing Manufacturers and Manufacturer Parts

Each manufacturer name in the Agile PLM system is unique, just as an item number must be unique to an item.

While different manufacturers can use the same manufacturer part number, the combination of manufacturer plus

manufacturer part number must be unique to one manufacturer part.

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Chapter 3

Importing Product Content

3-5

You can import manufacturers and manufacturer parts into the Item Master but not into a project.

Note

You must follow the recommended sequence and import manufacturers first, then manufacturer parts.

Agile PLM doesn’t allow you to import a manufacturer part for a manufacturer that doesn't exist.

Importing Approved Manufacturers Lists

An approved manufacturers list, or AML, is the list of manufacturers that have been approved to supply a particular

item. The list identifies the manufacturer part for that item.

You can import approved manufacturers lists into the Item Master or a project. The Import wizard does not

automatically create manufacturers when you import AMLs. It does, however, automatically create manufacturer

parts listed on AMLs.

When you import AMLs to the Item Master, manufacturers listed in the AMLs must already exist in the Agile PLM

system. Otherwise, the AML is rejected.

Automatic Creation of Child Manufacturer Parts

When you import AMLs, the Import wizard checks whether manufacturer parts listed in the AMLs exist in the Agile

PLM system. If they don’t, the Import wizard automatically creates them. Under either of the following two

conditions, the Import wizard fails to automatically create manufacturer parts:

❑

If the parent item’s required fields (such as

Cover Page > Number

) have invalid data.

❑

If you imported AMLs to a project and the AMLs were subsequently rolled back.

Importing Partial AMLs

To update an AML without deleting existing AML rows, set the

Multi Row Update Mode

preference to “Add/Update

Only.” The Import wizard imports new AML rows and updates any existing rows. For more information, see

“Setting Business Rule Options” on page 8-2.

Importing Quote Histories, Published Prices, and Price Lines

A price object is used to manage the price terms for a part with relation to a supplier, customer, and program. Each

price object has a Price Lines table that stores the prices and terms related to shipping locations, effectivity periods,

and quantities.

There are two classes of price objects that can be imported: Quote Histories and Published Prices. Functionally,

there is no difference in importing either type of price object. However, if you are importing data from delimited

text files or Microsoft Excel files, you must import Quote Histories and Published Prices in separate import

operations. You must also maintain separate mapping files for them.

Note

When you import price lines, your source data must provide the same consistent set of parent price fields

for each row. For example, if your data uses the

General Information > Number

field to identify the parent price

object, every row of the source data must include a value for that field. Otherwise, the import session may

produce unexpected results.

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Agile PLM 9.2.1

3-6

Import and Export Guide

Key Price Fields

The price object can be defined in many ways due to the number of required and optional key fields the object has.

A price is associated with either an item or a manufacturer part. At a minimum, your source data should include one

of the following sets of key fields:

Note:

1 The

Item Rev

field specified in Set 2 above is required only for items with released or pending revisions.

General Information > Supplier

supports two types of source values, either the supplier number or “supplierName -

supplierNumber”. In either case, values are case-insensitive. If you use the “supplierName - supplierNumber” format

for supplier values, the spaces and hyphen are required.

Your data can include other optional fields, such as

Manufacturing Site

Program

, and

Customer

. Values for the

Customer

field should be the customer name, not the customer number. Customer names are case-sensitive; the Import wizard

rejects a price record if the customer name has the wrong case. If your source data doesn’t include

Program

and

Customer

, the Import wizard automatically assumes a value of “All” for those fields.

The

General Information > Allow Qty Breaks

field determines whether prices are broken out by different quantities. If the

Allow Qty Breaks

field is not mapped, the Import wizard uses the

Price Quantity Break Default

preference to determine which

value to use for it; for more information, see Chapter 8, “Setting Import Preferences.” After a price object is created,

you cannot change the value of its

Allow Qty Breaks

field.

Optionally, the source data can also include the

General Information > Number

field. If you are importing data to an

existing price object, the

General Information > Number

field and all other required fields must match the target system

exactly. Otherwise, the Import wizard rejects the object. If you don’t provide the price number, the Import wizard

attempts to find the price object using other key fields. If a price object with the specified key fields doesn’t exist in

the system, the Import wizard creates it and assigns it a number based on the AutoNumber sequence for the

price class.

Note

You cannot import price lines in Redline mode if the parent price object has a pending change order.

Key Price Lines Fields

At a minimum, your source data for Price Lines must include

General Information > Price Number

or the minimum fields

that identify a price object (see “Key Price Fields” above) and the following key Price Lines fields:

❑

Price Lines > Price Effective From Date

❑

Price Lines > Ship To

In addition, if the

Allow Qty Breaks

field is set to Yes for the price object, then the

Price Lines > Qty

field is required and

must be mapped.

Table 3-2: Minimum Price fields needed for import

Set 1

Set 2

Set 3

General Information > Mfr. Part Number

General Information > Mfr. Name

General Information > Supplier

General Information > Item Number

General Information > Item Rev

General Information > Supplier

General Information > Item Number

General Information > Supplier

Chapter 3

Importing Product Content

3-7

All list fields on the Price Lines table, such as Ship From, Ship To, Currency, Country of Origin, and Transportation

Terms must have valid values. For Ship To, only values listed in the Authorized Ship To list in the user’s profile are

supported. For Transportation Terms, you can enter three-letter abbreviations like FOB or the full description,

“FOB - FREE ON BOARD VESSEL.” Here’s a full list of values for Transportation Terms:

Importing Partial Price Lines

To update a Price Lines table without deleting existing rows, set the

Multi Row Update Mode

preference to “Add/Update

Only.” The Import wizard imports new price lines and updates any existing rows. For more information, see “Setting

Business Rule Options” on page 8-2.

Importing Customers and Product Service Requests

If your Agile PLM system includes the Product Service and Improvement license, you can use the system to manage

quality issues that arise with customers. A customer can submit problem reports or nonconformance reports that

alert you to quality issues or problems they encounter. Problem reports and nonconformance reports are two types

of Product Service Requests.

Importing Customers

Customer data may be created in a Customer Relationship Management (CRM) system. If you haven’t integrated

your CRM system with the Agile PLM system, you can use the Import wizard to import customers and Product

Service Requests.

The Customer class is the only out-of-the-box subclass for customers. You can define other Customer subclasses.

The

Customers > General Info > Customer Name

field is required to import customers. All other fields are optional.

The

Customers > General Info > Customer Number

field is a key field, but it does not need to be mapped. If you do not map

the

Customer Number

field, the Import wizard uses the AutoNumber preference to assign numbers to new customers.

For more information, see “Setting Default AutoNumber Sources” on page 8-4.

Table 3-3: Transportation Terms values

Value

Full Description

CFR

CFR - COST AND FREIGHT

CIF

CIF - COST INSURANCE AND FREIGHT

CIP

CIP - CARRIAGE AND INSURANCE PAID TO

CPT

CPT - CARRIAGE PAID TO

DAF

DAF - DELIVERED AT FRONTIER

DDP

DDP - DELIVERED DUTY PAID

DDU

DDU - DELIVERED DUTY UNPAID

DEQ

DEQ - DELIVERED EX QUAY (DUTY PAID)

DES

DES - DELIVERED EX SHIP

EXW

EXW - EX WORKS

FAS

FAS - FREE ALONGSIDE SHIP

FCA

FCA - FREE CARRIER

FOB

FOB - FREE ON BOARD VESSEL

Agile PLM 9.2.1

3-8

Import and Export Guide

Importing Product Service Requests

Product Service Requests (PSRs), like customers, may be created in a CRM system that is integrated with the Agile

PLM system. If the two systems are not integrated, you can import Product Service Request data into the Agile PLM

system.

The following fields are required to import PSRs:

❑

Problem Reports > Cover Page > Number

❑

Non-Conformance Reports > Cover Page > Number

If you are importing only one class of PSR at a time, you don’t need to map fields for both Problem Reports and

Non-Conformance Reports. If your source data includes both Problem Reports and Non-Conformance reports, you

must map fields for both classes.

Other Cover Page PSR fields you can map include

PSR Type

Description

Customer

Supplier

Severity

Disposition

, and

Expected Resolution Date

. Values for the

Customer

field should be the customer name, not the customer number.

Customer names are case-sensitive.

Importing PSR Affected Items

You can import items to the Affected Items table of a PSR. The following fields are required to import PSR Affected

Items:

❑

Problem Reports > Affected Items > Item Number

❑

Problem Reports > Affected Items > Rev Found

❑

Non-Conformance Reports > Affected Items > Item Number

❑

Non-Conformance Reports > Affected Items > Rev Found

Affected items for a PSR can be in any revision state, including Introductory. If you try to import an affected item

and it doesn’t exist, the Import wizard rejects the row.

Using Redlining or Authoring Mode

If you use the Import wizard in Redlining mode (the default setting), you must specify a change order to import

items, BOMs, AMLs, and prices. Redlining mode, as its name implies, highlights in red any fields that have changed.

All items and prices imported in Redlining mode are placed on the Affected Items and Affected Prices tabs of the

specified change order.

For released items and prices, the Import wizard redlines data based on changes made to the latest released revision.

For prices, the Import wizard doesn’t allow you to redline the Price Lines table if the price object has a pending

revision.

When you import items in Redlining mode, all items are unconditionally added to the Affected Items tab of the

selected change order. The Import wizard does not allow you to interactively select which items should be placed on

the Affected Items tab.

When you make changes to a BOM, Manufacturers, or Price Lines table in Redlining mode, entire rows and partial

rows can be redlined. If you add or remove a row, the entire row is treated as a redline addition or deletion. If you

modify only a few fields in a row but do not update its key fields, the Import wizard redlines only the fields you have

changed. For example, if you modify some BOM fields but don’t modify the

BOM > Item Number

field, then the row is

partially redlined.

If you use the Import wizard in Authoring mode, you can update an existing BOM, AML, or price lines if the parent

item or price is unreleased and does not have a pending change. Authoring mode is helpful when you are importing

BOM, AML, or price lines data for preliminary items or prices. Once an item or price has a pending change, you can

no longer use Authoring mode to update its BOM, AML, or price lines.

Chapter 3

Importing Product Content

3-9

For information on how to set the Change Mode preference to Redlining or Authoring mode, see “Setting Business

Rule Options” on page 8-2.

Selecting a Change Order

On the Select Change Order and Mapping File step of the Import wizard, you can specify a change order to use for

the import session. In Redlining mode, a change order is required to import items, BOMs, AMLs, prices, and price

lines. In Authoring mode, a change order is optional.

Click to select a change order. The Select Change For Import window appears. This new window is another

wizard that lets you specify the change order to use for the current import session. You can search for an existing

change order or create a new ECO, MCO, SCO, or PCO, or a change order of a similar user-defined subclass.

Note

If you search for an existing change order, make sure it is in a non-released state. If you're importing prices

in Redlining mode, search the Agile PLM system to see if there is a pending PCO for the price object. If

there is already a pending PCO associated with a price, you cannot add the same price object to a different

PCO.

BOM, AML, and Price Lines Rollbacks

To preserve the integrity of BOMs, AMLs, and Price Lines imported to the Agile PLM system, the Import wizard

doesn’t allow you to import partial import data to a new revision. If a BOM, AML, or Price Line row cannot be

imported because it is invalid, the revision is rejected and the Import wizard rolls back the entire table to its original

state prior to the import session.

During BOM, AML, and Price Lines rollbacks, parent items and prices are not removed from the

Affected Items

Affected Prices

tabs of the specified change order. Also, changes made to Title Block, Page Two, or Page Three fields

are unaffected by rollbacks.

If a fatal error (for example, a database error) occurs while you are importing to a new revision of an item, the Import

wizard rolls back the revision. Despite the rollback, any child items automatically created during the import process

are not removed; they remain in the Agile PLM system.

If you import a BOM, AML, or Price Lines table to the latest revision and a validation error occurs, the replacement

table is rejected.

If a fatal error occurs while you are importing BOMs, AMLs, or Price Lines to the latest revision, any replacement

tables that were accepted before the error occurred cannot be rolled back. If this happens, try importing to the latest

revision again.

If there are existing redlines for a pending Change order, the Import wizard clears them before importing new

redline data from the import file. The clearing of redlines and the importing of new data are separate operations.

After the redlines are cleared, the transaction is committed, and then the import process starts. Therefore, if the

import operation fails for any reason (such as a duplicate item number), the table rolls back to its pre-redlined state.

The following table shows how import errors affect released BOMs, AMLs, and Price Lines tables:

Table 3-1: How import errors affect released BOMs, AMLs, and Price Lines

Revision

Type of Error

Result

New revision — importing a new

revision to the parent item or price

Validation error

The new revision and the related BOM, AML, or Price Lines

table rejected.

Fatal error

The new revision and the related BOM, AML, or Price Lines

table are rolled back.

Current revision — importing

changes to the current revision of the

parent item or price

Validation error

The replacement BOM, AML, or Price Lines table is rejected.

Fatal error

Any replacement BOM, AML, or Price Lines tables imported

before the fatal error cannot be rolled back.

Agile PLM 9.2.1

3-10

Import and Export Guide

Note

The Import wizard rolls back BOM, AML, or Price Lines data only when there are errors with the data. It

does not roll back BOMs, AMLs, or Price Lines if the warnings or errors pertain only to associated objects,

such as fields for items, manufacturers, manufacturer parts, and prices.

Importing Site-specific BOMs and AMLs

You can import site-specific BOMs and AMLs from all supported import file formats except MS Project Export File.

However, you must format the site-specific data appropriately and map the fields correctly. In particular, you must

include the

Title Block > Sites

field for the parent item as well as the

BOM > Site

field for BOMs and

Manufacturers > Site

field for AMLs.

The

Title Block > Sites

field is a virtual field that represents the list of sites on the Sites tab of an item. You do not need

to map the

Title Block > Sites

field to import BOMs or AMLs. If you don’t map the field, the Import wizard assumes

that the value for

Title Block > Sites

is the complete list of site names specified for

BOM > BOM Site

Manufacturers > Site

in your source file.

Note

The Import wizard does not remove site associations from existing parent items. In other words, although

you can add sites to the

Title Block > Sites

field, you cannot use the Import wizard to remove sites from the

Sites tab of an item.

When you import site-specific BOMs and AMLs, the Import wizard imports data only for sites specified in your

source file. If your source file does not include a particular site already specified for an existing item, the Import

wizard does not update that section of the site-specific BOM or AML.

The following figure shows a BOM import source file with site-specific information. There are two columns with site

information: Item Sites and BOM Site.

Figure 3-2: Sample BOM import source file with site information

The Item Sites column is mapped to the

Title Block > Sites

field in the mapping window. It contains a comma-delimited

list of the sites with which the parent part is associated.

The columns BOM Item, Qty, and BOM Site pertain to BOM components. The BOM Site column is mapped to the

BOM > Site

field in the mapping window. It indicates the site to which a component applies. Each row in this column

can contain only one site. If the BOM Site field is empty, the component is used for all sites.

In the preceding figure, B0001, B0002, and B0003 do not have a specified BOM site. Consequently, those BOM

components are common to all sites. B0004_Site has San Jose as the BOM site. This means that B0004_Site applies

only to the portion of the BOM specific to the San Jose site.

The following figure shows an AML import source file with site-specific information. There are two columns with

site information: Item Sites and Mfr Site.

Figure 3-3: Sample AML import source file with site information

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