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Move/Copy
Fields
,andFind
and
Replace
optionstocleanupthedata.Then,transferthesereferencestoyourreallibrarywith
drag-and-drop,copyandpaste,ortheImportcommand.
CreatingaTaggedEndNoteImportFile
TheEndNoteImportformatisataggedformatbasedontherulesofRefer/BibIXformat.Inthisformat,eachfieldofdata(thatis,
Journal,Volume,orTitle)isprecededbyanidentifyingtag:apercentsign(%)followedbyasinglecapitalletter,anumber,ora
specialcharacter.Entirereferencesareseparatedbyoneblankline:
%0Book
%A GeoffreyChaucer
%D  1957
%T TheWorksofGeoffreyChaucer
%E F.
%I Houghton
%C Boston
%N 2nd
%0JournalArticle
%A HerbertH.Clark
%D 1982
%T HearersandSpeechActs
%B Language
%V 58
%P 332-373
%0Thesis
%A Cantucci,Elena
%T PermianstratainSouth-EastAsia
%D 1990
%I UniversityofCalifornia,Berkeley
%9Dissertation
AuthorNamesintheEndNoteImportFormat
l
Authornamesusethe%Atag.Thistagshouldrepeatforeachauthor,withthenameslistedoneperline:
      %A Jones,Mary
      %A Simon,Jeff
l
Authornamescanappeareitheras:
      GeoffreyChauceror
l
Eitherinitialsorfullnamesareaccepted.
DefiningReferenceTypes
Setthereferencetypeforeachoftheimportedreferencesbyusing%0(zero)andthereferencetypename.
Thedefaultreferencetypesarelistedbelow.Ifyouhavemodifiedareferencetype,yourEndNotedatafilesshouldusethenew
nameinstead.
%0Generic  
%0 GovernmentDocument
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%0AggregatedDatabase
%0Grant
%0AncientText
%0Hearing
%0Artwork
%0JournalArticle
%0AudiovisualMaterial 
%0LegalRuleorRegulation
%0Bill
%0MagazineArticle
%0Blog
%0Manuscript
%0Book
%0Map
%0BookSection
%0Music
%0Case
%0NewspaperArticle
%0Catalog
%0OnlineDatabase
%0ChartorTable
%0OnlineMultimedia
%0ClassicalWork
%0Pamphlet
%0ComputerProgram 
%0Patent
%0ConferencePaper
%0PersonalCommunication
%0ConferenceProceedings
%0Report
%0Dictionary
%0SerialPublication
%0EditedBook
%0Standard
%0ElectronicArticle
%0Statute
%0ElectronicBook
%0Thesis
%0Encyclopedia
%0UnpublishedWork
%0Equation
%0WebPage
%0Figure
%0Unused1
%0FilmorBroadcast
%0Unused2
%0Unused3
ReferenceTypesTable
EndNoteTagsandCorrespondingFields
ThetablebelowshowsthetagsrecognizedintheEndNoteImportformatandthecorrespondingEndNotefieldintowhicheach
taggeditemisimportedfortheGenericreferencetype.Forotherreferencetypes,manyfieldsmaybemappedtotheNotesfield
sincealimitednumberoffieldsareincludedineachreferencetype.
Note:TheFigurefieldisnotincludedforimporting
Tag
EndNoteGenericFieldName
%A
Author
%B
SecondaryTitle(ofaBookorConference
Name)
%C
PlacePublished
%D
Year
%E
Editor/SecondaryAuthor
%F
Label
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%G
Language
%H
TranslatedAuthor
%I
Publisher
%J
JournalName
%K
Keywords
%L
CallNumber
%M
AccessionNumber
%N
Number(Issue)
%O
AlternateTitle
%P
Pages
%Q
TranslatedTitle
%R
DOI
%S
TertiaryTitle
%T
Title
%U
URL
%V
Volume
%W
DatabaseProvider
%X
Abstract
%Y
TertiaryAuthor/Translator
%Z
Notes
%0
ReferenceType
%1
Custom1
%2
Custom2
%3
Custom3
%4
Custom4
%6
NumberofVolumes
%7
Edition
%8
Date
%9
TypeofWork
%?
SubsidiaryAuthor
%@
ISBN/ISSN
%!
ShortTitle
%#
Custom5
%$
Custom6
%]
Custom7
%&
Section
%(
OriginalPublication
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%)
ReprintEdition
%*
ReviewedItem
%+
AuthorAddress
%^
Caption
%>
FileAttachments
%<
ResearchNotes
%[
AccessDate
%=
Custom8
%~
NameofDatabase
EndNoteTagsTable
RelatedTopics:
Choosing
the
Correct
Import
Filter
Creating
a
Custom
"Tagged"
Format
Creating
a
Tab-
Delimited
Format
Creating
Structured
Text
Files
that
EndNote
Can
Import
General
Importing
Instructions
Import
Options
Importing
Reference
Data
into
EndNote
Importing
References
Downloaded
from
CD-
ROMs
and
Online
Importing
References
From
Other
Bibliographic
Software
Programs
Summary
of
Output
Formats
and
Corresponding
Import
Options
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SearchingandSortinginEndNote
ShowingandHidingReferences
ShowingandHidingReferences
WhenworkingwithreferencesinyourEndNotelibrary,youcanviewallofthereferencesorjustasubset.Forexample,ifyou
searchforreferencesandfind10matchingreferences,onlythose10referenceswillappearinthereferencelist.Inalibrarythat
contains210references,thewords"Showing10outof210references"willappearatthebottomoftheLibrarywindow.Formore
informationaboutselectingreferencesandworkingwithshowingreferences,see:
l
Selecting
References
l
Working
with
Showing
References
l
Using
Show
Selected
and
Hide
Selected
WorkingwithShowingReferences
SomeEndNotecommands(suchasSearchLibrary,ChangeField,ChangeText,Sort,Print,andExport)canworkwithjust
thosereferencesthatare"showing"intheLibrarywindow.Hereareafewexamplesofoperationsthatyoucandowiththeshow-
ingreferences:
l
RestricttheSearchLibrarycommandtosearchonlytheshowingreferences.
l
Addtheresultsofanewsearchtothecurrentlistofreferencesasawaytocombinesearchresults.SelectAddRef-
erencestomovethereferencestoaparticulargroup.
l
Usethe FindandReplace,ChangeFields,andMoveFieldscommandstomodifyonlytheshowingreferences.
l
Usethetermlists’UpdateListcommandtoscanonlytheshowingreferencesfornewterms.
l
CreateaSubjectBibliographyfromtheshowingreferences.
l
PrintorExportonlythe"showing"references.
OnewaytoviewasubsetofreferencesistousetheSearch
Library
command.TheShow
Selected
References
and
Hide
Selected
References
commandsintheReferencesmenuprovideanotherconvenientwayforyoutocontrolwhichreferencesare
showingintheLibrarywindow.
UsingShowSelectedandHideSelected
UsetheShowSelectedReferencescommand torestrictthereferencesshowingintheLibrarywindowtoonlytheselectedref-
erences.
TousetheShowSelectedReferencescommand:
1. Selectthereferencesofinterest(holddowntheCommand keyandclickthereferenceswiththemouse,orholddownthe
Shiftkeytoselectarangeofreferences).
2. FromtheReferencesmenu,selectShowSelectedReferences.Thereferencesthatyouhadselectedwillnowbetheonly
onesshowingintheLibrarywindow.
3. Afteryouhavecompletedyourwork,selectReferences>ShowAllReferencestodisplayallreferencesintheLibrarywin-
dow.
TheHideSelectedReferencescommandissimilartotheShowSelectedReferencescommandexceptthatittemporarilyhides
theselectedreferencesintheLibrarywindowfromview.
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TousetheHideSelectedReferencescommand:
1. Selectthereferencesthatyouwanttotemporarilyhide.
2. FromtheReferencesmenu,selectHideSelectedReferences.
3. Afteryouhavecompletedyourwork,selectShowAllReferencesfromtheReferencesmenutoreturnallofthereferences
totheLibrarywindow.
RelatedTopics:
Showing
and
Hiding
References
The
Search
Window
Working
with
Showing
References
SearchingforReferences
SearchingforReferences
EndNoteprovidesapowerfulandflexibleSearchLibrarycommandthatenablesyoutolocatespecificreferencesorgroupsofref-
erences.Forexample,youcanselectaverygeneralsearch,onethatscanstheentirelibrary,oryoucanlimityoursearchesto
specificfields(suchasAuthororKeywords).Youcanalsocreatemorecomplexsearchesusingavarietyofoperatorssuchas
And,Or,Not,Greaterthan,Lessthan,andothers.
YoucanusetheSearchpaneltosearchEndNotelibrariesaswellasremotedatabasesthatareavailableonline.See  Quick
Over-
view
of
Online
Database
Searching
forinformationaboutonlinedatabasesearches.
Thesetopicswillhelpyouinyoursearching:
l
Quick
Search
l
The
Search
Panel
l
Search
Command
Tips
l
Simple
Searches
l
Restricting
Searches
to
Specific
Fields
l
Using
Comparison
Operators
l
Combining
Search
Lines
with
"And,"
"Or,"
and
"Not"
l
Combining
Results
from
Separate
Searches
l
Saving
Search
Strategies
l
Creating
a
Smart
Group
from
an
Existing
Search
Strategy
QuickSearch
Toquicklysearchyourentirelibrary,usethe"QuickSearch"textboxontheMaintoolbar.Youcanclickintheboxorpress
+Option+Ftomovethecursortothebox.
Withyourlibrarylistdisplayed,enterawordorphrase.Usethedrop-downlisttoselect"AnyField"oraspecificfieldtosearch,
andpressReturn.NotethatyoucannotsearchPDFfilesusingQuickSearch.
Ifyouneedamorespecificorcomplicatedsearch,useThe
Search
Panel
.
SearchCommandTips
CancelingSearches
PressingCommand+Period(
+.)cancelsasearchinprogress.
MatchingPartialWords
UnlessyouhaveselectedtheMatchWordsoption,EndNotematchespartialwordswhensearchingfortext(bothright-andleft-
truncationareenabled).Consequently,youcansearchforjusttherootofawordandfindallrelatedterms.Thisisagoodtactic
forgeneralsubjectsearches.Selectanappropriatecomparisonoperatorsuchas"Fieldbeginswith"or"Wordbeginswith"to
applytruncationtoyoursearchterm.
Diacritics
1
(Accents)
Tosearchforspecificdiacriticalmarks,selecttheMatchCaseoption;letterssuchasé,üandîwillmatchthoselettersexactly.
Thus,asearchfor"résumé"willnotfind"resume."Ifyouwanttofindallvariationsofaletter,deselecttheMatchCaseoption.
SeeEntering
Special
Characters
forinformationaboutenteringdiacritics.
FindingTabsandCarriageReturns
ClicktheActionmenuandselectInsertTaborInsertCarriageReturn.
SearchingforNumbers
Whenyousearchforanumber,EndNotelooksforthatstringastext,exactly,inyourreferencetext.Forexample,asearchon
"AnyField"which"Contains"thesearchtext"0025"willmatchthenumbers00025and0025,butitwillnotmatch25.
Thereisanexceptionforrecordnumbers.Recordnumbers,whichareassignedbyEndNote,cannotincludeleadingzeros.When
yousearchAnyFieldforanumber,EndNotelooksforanexactmatchinalltextfields;however,leadingzerosarestrippedfrom
yoursearchtextbeforecomparingittorecordnumbers.Onlyanexactmatchofarecordnumberwillbereturned.So,asearchfor
"0025"willmatchrecordnumber25.Itwillnotmatchrecordnumber250.
SearchingwithMultipleLibrariesOpen
TheSearchLibrarycommandsearchesonelibraryatatime.Viewthelibraryyouwanttosearch,andusetheSearchpanel.
AuthorFields
ThefieldnamesintheFieldlistareEndNote’s"Generic"fieldnames,whichmeansthatAuthorrepresentsReporter,Editor,Art-
istoranyothervariationsoftheAuthorfieldusedinthedifferentreferencetypes.
Ifyouwishtosearchforauthorinitials,makesuretoincludeaspacebetweenthefirstandsecondinitial.Forexample:
Smith,JP
Ifyoudonotincludeaspacebetweeninitials,EndNotewillassumethatJPisacompletefirstname.
1
Diacriticsarephoneticvariations,suchasaccents,associatedwithaletter.WhenusingtheSortReferencescommandorfor-
mattingabibliography,EndNotesortsdiacriticalcharactersaccordingtotherulesofthelanguagethatisselectedontheSortRef-
erencesdialog.CharacterswithdiacriticsaresorteddifferentlyinEnglish,Spanish,Swedish,andothersystems.Diacriticalmarks
canbesignificantinsearches.Usethe“MatchCase”searchoptiontoexactlymatchletterssuchasé,üandî.
Tolimityoursearch,selectthe"MatchWords"checkbox.Forexample,asearchfor“Smith,JP”withMatchWordsselectedwill
findonlythoseworkswith“Smith,JP”intheAuthorfield.Asearchfor“Smith,JP”withoutMatchWordsselectedwillalsofind
referencesbyauthorssuchas“Smith-Wilkins,Jeremiah.”
TheYearField
WhensearchingintheYearfield,asearchfor"1994"retrievesonlyreferencespublishedin1994,whereasasearchfor"94"
retrievesreferencesfromthe1940sand1994.
FindingEmptyFields
EndNotecansearchforemptyfields.SelectthedesiredfieldfromtheFieldlist,selectIsasthecomparisonoperator,andleave
thesearchtermblank.ClickSearchandEndNotefindsreferencesinwhichthechosenfieldisblank.
FindingFileAttachments
Youcaneasilysearchforaspecificfileattachmentbyname.Searchfor:
FileAttachments
Is
[nameofthefile]
Tosearchforallreferencesthatincludefileattachments,enterthesetwosearchlines:
RecordNumber
Isgreaterthanorequalto
1
NOT
FileAttachments
Is
[blank]
Thefirstlineensuresthatallreferencesaresearched,andthesecondlinelooksforreferencesinwhichtheFileAttachments
fieldisnotblank.
Note:AnothereasywaytoseereferenceswithfileattachmentsistosimplyclickonthepaperclipheaderintheLibrarywindow
tosortthosereferencesatthetopofthelistofreferences.
CleaningUpSearchResults
Afterexecutingasearch,theremaybeahandfulofreferencesthatyouwanttoexcludefromthesearchresults.Selectthoseref-
erencesandselectHideSelectedReferencestohidethemfromthesetoffoundreferencesanddisplayexactlythereferences
thatyouwant.Oftenthisismucheasierthantryingtorefineyoursearch.
ViewingtheOppositeofYourSearchResults
Let’ssaythatyouhavesearchedforallofthereferenceswrittenbyBilloskiorHall,soyouarecurrentlyviewingonlythoseref-
erences.Now,youwouldliketoviewthereferencesnotwrittenbythoseauthors.Insteadofdoinganothersearch:
1. Clickinthelistofreferences.
2. FromtheEditmenu,chooseSelectAll(
+A)toselectalloftheHallandBilloskireferences.
3. FromtheReferencesmenu,selectShowAllReferences(
+Shift+M).Noticethattheoriginalselectionismaintained.
4. FromtheReferencesmenu,selectHideSelectedReferences.
YouareleftviewingonlythosereferencesthatwerenotpreviouslyshowingintheLibrarywindow,thatis,allreferencesnot
writtenbyHallorBilloski.
SettingandRestoringDefaultsfortheSearchPanel
UsetheActionmenuandselectSetDefaulttosavethecurrentconfigurationoftheSearchpanelasyourdefault.Thedefaultcon-
figurationwillappearwheneveryoufirstdisplaytheSearchpanel.
Thelayoutofthewindow(suchasthenumberofsearchlines)issaved,asarealloftheoperators,fieldnames,andtheMatch
CaseandMatchWordsettings.Thesearchtermsarenotsaved.
UsetheActionmenuandselectRestoreDefaultontheSearchpaneltoclearoutallofthesearchtermscurrentlyenteredinthe
Searchpanel,andresetallofthesettingsbacktothedefaultconfiguration.
RelatedTopics:
Combining
Results
from
Separate
Searches
Combining
Search
Lines
with
And,
Or,
and
Not
Restricting
Searches
to
Specific
Fields
Saving
Search
Strategies
Simple
Searches
The
Search
Window
Using
Comparison
Operators
SimpleSearches
UsingQuickSearch
Onthetoolbar,typeasearchtermintothe"QuickSearch"textboxandpressReturntosearchallreferences.SeeQuick
Search
.
UsingtheSearchpaneltofindallreferencesthatcontainaparticularterm:
1. DisplayAllReferencestomakesureyouaresearchingyourentirelibrary.
2. FromtheToolsmenu,selectSearchLibrary(
+F).Or,clickontheSearchtabintheTabspanel.
3. SetthesearchfieldtoAnyFieldandthecomparisonlisttoContains.
4. Typethedesiredtextintothefirstsearchline.
5. ClickSearchtobeginthesearch.
Ifnoreferencesinthelibrarymatchyoursearchrequest,EndNotedisplays"Nomatchingreferenceswerefound."Otherwise,all
matchingreferencesaredisplayedintheLibrarywindow.(Clickonacolumnheadertoapplyasortorder).
Whenyouarefinishedworkingwiththefoundreferences,clicktheAllReferencesgrouporselectShowAllReferences(l
+Shift+M)fromtheReferencesmenutorestoreallreferencestoview,orstartanothersearch.
Aftercompletingasearch,EndNotedisplaysthesamelibrarythatyouwereviewingbeforethesearch,howeveronlytheref-
erencesthatmatchyoursearchrequestsareshowing.
ThereferencesfoundinthelastsearchoperationaresavedinatemporarySearchResultsgroup.Eachtimeyourunasearch,
thetemporarySearchResultsgroupisupdatedwiththenewsetofreferences.Whenyouclosethelibrary,thistemporarygroup
isdiscarded.
RestrictingSearchestoSpecificFields
UsetheFieldlistontheSearchpaneltonarrowyoursearchtoaspecificfield.YoucanselectAnyFieldtolookforyoursearch
termsinanyofthefieldsinyourreferences.
Forexample,tofindreferencespublishedin2010,restrictthesearchtotheYearfieldtoavoidfindingentriesthatinclude2010in
theabstract,title,orelsewhere.
ThefieldnamesintheFieldlistareEndNote’s"generic"fieldnames.Forexample,AuthorrepresentsReporter,Editor,Artistor
anyothervariationsoftheAuthorfieldusedinthedifferentreferencetypes.SeetheGeneric
referencetypeforacompletelistof
genericfieldnamesandtheircorrespondingfieldnamesineachreferencetype.
EndNotecanimportreferencesfromhundredsofsources,eachofwhichusesitsownsetoffieldnames.Onceyouhavetrans-
ferredreferencesintoEndNote,youwillsearchforinformationbyusingthedestinationEndNotegenericfieldnames,andnotthe
originalfieldnamesfromtheinformationprovider.Forexample,thePMIDnumberfromPubMedtypicallytransfersintotheAcces-
sionNumberfieldinEndNote.TosearchforaspecificPMIDinEndNote,searchtheAccessionNumberfield.
SearchingFieldsandPDFFiles
YoucansearchallfieldsandattachedPDFfilesinyourselectedreferencelist.
1. SelecttheAnyField+PDFwithNotesoptionfromtheFieldlist.
2. SelectanitemfromtheComparisonlisttoindicatehowthesearchterm(s)shouldrelatetothesearch.
3. Enterthesearchterm(s)thatyouwanttolocate.Forexample,youcanenterasingletermorastringofterms
4. ClicktheSearchbutton.
ThefollowingrulesapplywhenyouselectthePDFoptionortheAnyField+PDFoptionfromtheFieldlist.
l
Bydefault,EndNoteignorescapitalizationwhensearchingfortext.Forexample,asearchforthetermhospitalalsofinds
Hospital.
l
Ifyouenteraphrase,EndNoteretrievesreferencesthatcontainthewordsyouenteredinanyfieldorinaPDFfile.The
wordsappeartogetheriftheyareinanyEndNotefieldoranyPDFfile.Forexamplethequery,hospitalcareretrievesref-
erencescontainingthetermhospitalcareineitherafieldoraPDFfile.
l
EndNotesearchesquotationmarks("")ascharacterswhenyouselectaspecificfield,thePDFoption,ortheAnyField
+PDFwithNotesoption.Forexample,thequery“pouredcoldwater”retrievesreferencesthatcontainthequoted
phrase“pouredcoldwater”withinareference,aPDFfile,orwithinaStickyNote.Thephrase"pouredcoldwater"is
ignoredbyEndNotesinceitdoesnotcontainquotationmarks.
Reminder:MatchCaseandMatchWordrulesapplywhentheseoptionsareselected. SeeThe
Search
Panel
formoreinfor-
mationaboutthesefeatures.
RulesforSingleWordSearching
WhensearchingforasinglewordinanyfieldusingtheContainscomparisonoperator,EndNoteappliesbothleft-andright-hand
truncation.Forexample,theterm
plantfinds:
Plant
plant
plantclassification
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